Events Manager

Required Skills & Experience

Strong event planning, production, and project management experience Experience independently managing events from planning through execution Experience managing small to large-scale events Strong budgeting and financial management skills Experience managing vendors, venues, catering, technology, transportation, and event logistics Ability to manage multiple projects and competing priorities simultaneously Strong organizational and time-management skills Excellent written and verbal communication Strong problem-solving and independent decision-making skills Ability to work effectively with VIPs, invited guests, donors, and other high-level stakeholders Knowledge of crowd management, safety, security, and emergency procedures for events Bachelor's degree in a related area or equivalent experience/training

Nice to Have Skills & Experience

Experience working in higher education or a large institutional environment

Experience with virtual/livestream event technology, including:

Zoom Facebook Live YouTube Live Knowledge of accessibility best practices for virtual events and video Experience with volunteer recruitment, supervision, and coordination Experience mentoring junior event staff Experience supporting fundraising or donor-focused events Experience with event marketing, publicity, newsletters, and website calendars Experience with financial or invoice reconciliation systems

Job Description

The Events Manager will own the planning, project management, and execution of a wide variety of in-person, virtual, and livestreamed events, ranging from smaller events to large, multi-day conferences with up to 1,000 attendees.

This person will work closely with internal teams, external partners, speakers, VIPs, vendors, and other stakeholders to ensure events are successfully executed from start to finish.

Key Responsibilities

Lead planning and execution of in-person, virtual, and livestreamed events Manage events ranging from 40–1,000 attendees Develop event timelines, project plans, run-of-show documents, and risk/contingency plans Coordinate vendors including catering, AV/technology, photography, parking, venues, equipment, and other event services Communicate and coordinate directly with speakers, VIPs, guests, and event participants Manage venue selection, transportation, travel, parking, catering, signage, programs, and event materials Create and manage event budgets and reconcile event-related expenses Maintain guest and attendee lists Support event marketing, publicity, event calendars, and newsletters Troubleshoot issues before and during events Support long-term event planning Mentor and oversee less experienced event staff