Document Control Specialist

Required Skills & Experience

2+ years of Document Control or Electronic Document Management System (EDMS) experience Hands-on experience with an electronic document management system, ideally Oracle Aconex Experience managing, tracking, retrieving, and distributing project documentation Strong attention to detail and ability to maintain accurate document records Proficiency with Microsoft Office and SharePoint Strong written and verbal communication skills Self-starter who demonstrates initiative and can manage responsibilities independently

Nice to Have Skills & Experience

Direct Oracle Aconex experience Experience supporting utilities, engineering, construction, energy, or capital projects Familiarity with formal document review and approval workflows Experience working with engineering or construction documentation, such as drawings, specifications, submittals, transmittals, reports, or contractor deliverables Experience coordinating documentation between owners, engineering teams, vendors, and contractors Understanding of document revision control, versioning, document status, metadata, and audit trails Experience maintaining document registers, trackers, or reporting on outstanding documentation

Job Description

Insight Global’s client, Dominion Energy, is seeking a Document Control Specialist to support the management and coordination of project documentation within their cloud based EDMS.

Key Responsibilities:

Pull and review project documentation from Oracle Aconex Create and maintain document monitors, trackers, and document registers Route documentation to the appropriate internal stakeholders for review Process reviewed documentation and distribute it back to contractors Track document status throughout the review/approval lifecycle Ensure documents are properly named, categorized, logged, and stored Monitor documentation for missing information, incorrect revisions, or other discrepancies Follow established document control procedures to maintain an accurate project record Coordinate with project teams and external contractors regarding document status and outstanding items Use SharePoint and Microsoft Office to support