Archived listing. The details below describe a past opening.
Required Skills & Experience
- Construction Document Control & Electronic Document Management Systems (5+ years)
- Experience managing drawings, submittals, RFIs, revision control, document workflows, and project records using systems such as Procore, ProjectSight, SharePoint, or other Common Data Environments (CDEs).
- Turnover, Closeout & Technical Documentation Management (3+ years)
- Experience tracking and coordinating turnover packages, O&M manuals, as-built drawings, commissioning records, warranties, training documentation, and closeout deliverables for large construction projects.
- Construction Documentation, Specifications & Project Controls (3+ years)
- Experience working with construction drawings, specifications, RFIs, submittals, change orders, document registers, and project trackers while ensuring compliance with contractual documentation req Strong experience with electronic document management systems such as Procore, ProjectSight, SharePoint, Common Data Environments (CDEs), or similar platforms is essential. The most successful candidates are highly organized, detail-oriented professionals who can manage large volumes of technical documentation, coordinate across multiple stakeholders, identify documentation gaps before they become turnover risks, and support successful project commissioning and operational handover Education / Experience
- Prior experience in Document Control, Project Controls, Project Administration, Construction Administration, Engineering Records, or a related construction role.
- Experience supporting large-scale commercial, industrial, infrastructure, mission-critical, or data center projects preferred.
- Experience working with construction drawings, specifications, submittals, RFIs, O&M manuals, and turnover documentation.
- Experience with electronic document management or Common Data Environment systems. Core Skills
- Excellent document organization and attention to detail
- Strong Excel and tracking capabilities
- Ability to interpret construction specifications and documentation requirements
- Revision and version-control discipline
- Strong written and verbal communication
- Ability to coordinate across several contractors and technical disciplines
- Ability to identify documentation gaps before they become turnover risks
- Strong follow-up and issue-tracking skills
- Ability to work independently while coordinating with multidisciplinary teams
Nice to Have Skills & Experience
Previous Microsoft experience
Job Description
The Document Controller is responsible for establishing, maintaining, tracking, reviewing, and governing project documentation throughout the construction lifecycle, from design and construction through commissioning, turnover, closeout, and transition to Operations. The position serves as a central coordination point between the project team, General Contractor, subcontractors, design consultants, commissioning teams, vendors, and Operations to ensure that project records and turnover deliverables are complete, current, traceable, properly classified, and stored within the approved project repository. A major focus of the position is ensuring that turnover documentation complies with contractual requirements, including the applicable Division 01 specifications and the project Turnover Documentation Matrix. The governing turnover specification requires deliverables to follow Appendix, etc., maintain records of ownership transfer, and upload electronic documentation to the Owner-designated project repository.
Typical Day in the Role A typical day begins with reviewing document-control dashboards, turnover trackers, and outstanding action items to identify overdue submittals, RFIs, drawings, O&M manuals, commissioning records, and closeout deliverables. The Document Controller prioritizes critical documentation required to support construction activities, commissioning, and upcoming turnover milestones. Throughout the day, the role coordinates with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, commissioning teams, and Operations to collect, review, organize, and track project documentation. This includes maintaining document registers, managing revisions, verifying document accuracy, and ensuring information is properly uploaded and stored within project repositories. A significant portion of the day is dedicated to tracking turnover and closeout documentation, identifying gaps, following up on missing deliverables, and validating that records comply with project requirements and turnover documentation matrices. The Document Controller reviews O&M manuals, as-built drawings, testing and commissioning reports, warranty packages, training records, and other turnover-critical documents. The role also supports quality reviews of project documentation, ensuring records are complete, current, correctly classified, and audit-ready. Regular communication with project stakeholders is required to resolve documentation issues, maintain progress toward turnover milestones, and ensure Operations receives complete and accurate project records at handover. Success in this role is measured by the accuracy, completeness, traceability, and timely delivery of project documentation that supports successful commissioning, turnover, and operational acceptance.