AP Specialist

Required Skills & Experience

• High school diploma/GED required; Associate’s, Bachelor’s, or general business degree preferred
• 0-3 years of experience; open to new college graduates with limited professional experience
• Comfortable working with computers and Microsoft Windows/Office applications
• Strong attention to detail and ability to accurately process high-volume information
• Strong communication/customer service skills for working directly with vendors and internal teams

Nice to Have Skills & Experience

• SAP experience
• Previous Accounts Payable, invoice processing, data entry, or imaging experience
• Associate’s or Bachelor’s degree in Business, Accounting, Finance, or a related field
• Experience working in a high-volume AP environment

Job Description

This position is responsible for supporting the efficient and timely payment of invoices. The AP Specialist will process, verify, and reconcile invoices while working with vendors and internal departments to resolve discrepancies and ensure appropriate documentation and approvals.

1. Review invoices for appropriate documentation and approval prior to payment and address any exceptions.
2. Prioritize and process invoices while ensuring maximum available cash discount potential.
3. Support administration and troubleshooting of the vendor portal and resolve vendor inquiries.
4. Work cross-functionally with other departments to resolve invoice and payment issues.
5. Research and resolve internal and external inquiries related to invoices, checks, debit memos, and vendor disputes.
6. Communicate directly with vendors through email, phone, and Teams to answer questions and resolve issues.
7. Provide general administrative support to the Accounts Payable team as needed.