AP/AR Specialist

Required Skills & Experience

Must-Haves

• Accounts Payable experience, with the ability to process a high volume of invoices
• Experience with: ○ Invoice processing ○ Three-way matching ○ Pricing and cost updates ○ Account reconciliation ○ Receiving and posting customer payments
• QuickBooks experience
• Strong Excel skills
• Comfortable working with spreadsheets and exporting/importing financial data
• Detail-oriented and able to keep up with frequent pricing and invoice changes
• Comfortable working fully onsite Open to a more junior/green candidate with a strong foundation who can learn their processes quickly

Nice to Have Skills & Experience

Nice-to-Haves

• Experience with PivotTables
• Experience with VLOOKUPs
• Experience in a higher-volume AP environment
• Exposure to manufacturing, food distribution, logistics, or another transaction-heavy business Experience working with proprietary accounting, inventory, or purchasing systems

Job Description

Day-to-Day

• Primarily responsible for Accounts Payable, with some Accounts Receivable support
• Process approximately 150–300 invoices per week
• Review invoices associated with the previous day's deliveries
• Enter and process invoices within QuickBooks and the company's proprietary system
• Perform three-way matching and verify invoice, PO, pricing, and receiving information
• Make ongoing pricing and cost changes within the system
• Review customer orders and reports to determine products, quantities, and associated costs
• Enter product/order information into spreadsheets and prepare corresponding invoices
• Export and track incoming AR payments
• Reconcile daily payments and accounts
• Assist with collections and outstanding payment follow-up
• Monitor customer deductions, credits, and pricing discrepancies
• Work closely with shipping and receiving to ensure outgoing shipments align with orders and invoicing Support high-volume customer accounts, including customers such as 7-Eleven