Administrative Support Specialist

Required Skills & Experience

• High school diploma or GED equivalent required; an Associate or Bachelor degree in construction management, business, or related discipline is preferred.
• 3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Demonstrated capability to work independently with minimal day-to-day supervision, proactively anticipating superintendent administrative requirements and resolving operational roadblocks.
• Strong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet data analysis (Excel), and mobile workflow tools.
• Solid understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation standards.

Job Description

• Manages the end-to-end timecard collection, verification, and superintendent sign-off process across assigned projects, ensuring 100% submission compliance prior to weekly deadlines.
• Independently manages and prioritizes project-specific support tasks across multiple jobsites, anticipating superintendent administrative needs to remove operational bottlenecks.
• Audits, compiles, and reconciles field-level labor data and compliance documentation required for monthly Equality Funds and Market Recovery program submittals.
• Partners with field leadership to systematically review, organize, and audit Box project folder structures to ensure strict regional consistency and document accessibility.
• Proactively monitors safety certification compliance for all project craft personnel, identifies upcoming expirations, and leads recertification coordination and training logistics in collaboration with the Safety Team.
• Facilitates in-person Day 1 onboarding orientations for craft new hires, verifying complete digital intake packet completion on provisioned iPads and confirming site orientation checklists.
• Assists the Construction Support Specialist – Technical Operations with the regional iPad asset pool, including tracking assignments and coordinating physical hardware swaps.
• Provides hands-on training and troubleshooting support to field leadership on construction operations software and mobile timekeeping applications.
• Identifies recurring field administrative bottlenecks and submits actionable feedback and draft workflow improvements to the Lead and Supervisor.