Administrative Specialist

Required Skills & Experience

2-4 years of experience in Events or Hospitality Experience with vendor payments/processing invoices Excellent communication and customer service - working with VIP guests Go-getter attitude

Nice to Have Skills & Experience

Experience managing multiple principles or execs

Job Description

We are looking for an Administrative Specialist to join the Events and Programs team of our client in DC. This is a fully onsite position, and we are looking for someone who is flexible to work events that could be in the evenings or weekends.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Maintain a conflict-free electronic calendar for the Chief Engagement Officer which may include arranging intricate meetings with Deans, Vice Presidents, Donors, and Prospects.
• Proactively manage tasks and priorities for the Chief Engagement Officer to properly prepare for upcoming meetings, visits, and events, including making travel arrangements.
• Draft letters to external constituents, Deans, and Vice Presidents, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
• Function as part of the client's external engagement strategy team for larger group projects.
• Staff special events, helping with check-in processes, greeting and escorting VIPs and visitors.
• Handle sensitive and confidential information with an appropriate level of discretion.
• Coordinate other office services such as maintaining paper and electronic filing systems, purchasing supplies, and copying and distributing materials.