Administrative Assistant

Required Skills & Experience

Administrative Duties

• Prepare documents and emails.
• Schedule, attend and assist at meetings.
• Answering calls
• Greeting and assist visitors.
• Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
• Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
• Submitting all apprenticeship paperwork to the JATC.

Nice to Have Skills & Experience

Bilingual (Spanish)

Job Description

• Associate Degree or equivalent years of work experience
• Strong Data Management and organizational skills
• Strong Written and Verbal Communication skills
• Experience Receiving/ processing mail / distribution
• Prepare documents and emails.
• Schedule, attend and assist at meetings.
• Answering calls
• Greeting and assist visitors.
• Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
• Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
• Submitting all apprenticeship paperwork to the JATC.

Member Services

• Assisting members with any questions they may have.
• Investigation of members records for inaccuracies.
• Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
• Review of pending applications. Inform reps on any paperwork that is pending.

Office Upkeep

• Maintain files in correct order insuring that each member's documentation is in proper file.
• Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
• Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.