Admin Assistant

Required Skills & Experience

Must-Haves

• Strong Microsoft Excel skills, including filters, VLOOKUPs, formulas, and spreadsheet management
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Experience with high-volume administrative work, data entry, or data validation
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and shift priorities in a fast-paced environment
• Ability to work independently and meet deadlines
• Strong customer service and problem-solving skills

Experience 5–10 years of administrative or related experience is preferred. Candidates with less experience will also be considered if they demonstrate strong Excel skills, organization, communication, and the ability to manage a high-volume workload. No specific certifications are required.

Nice to Have Skills & Experience

Nice-to-Haves

• UKG experience
• SAP experience
• Concur experience
• SharePoint experience
• Adobe Acrobat, Bluebeam, or other PDF management experience
• Previous timekeeping or payroll support experience
• Experience supporting a large employee population

Job Description

Job Description

We are seeking an organized and detail-oriented Administrative Assistant to support a large field organization. This position will provide administrative support to approximately 250+ employees, with a primary focus on timekeeping, expense reporting, fleet tracking, data entry, and document management. The ideal candidate is comfortable working in a fast-paced environment, managing a high volume of information, and communicating with employees across different levels of the organization.

Responsibilities

• Review and validate employee time entries and assist with payroll-related questions
• Support timekeeping activities using UKG
• Enter and track fleet utilization data in SAP
• Process and reconcile monthly expense reports in Concur
• Maintain SharePoint sites, phone lists, and department documentation
• Run reports and perform high-volume data entry and validation
• Provide general administrative support across the organization
• Manage multiple priorities and deadlines while working independently and collaboratively Work Environment This is a hybrid position based in Maple Grove, MN, with onsite work expected Tuesday through Thursday. The preferred schedule is 7:00 AM–3:00 PM to align with field crew hours. The position is office-based and requires someone who can balance independent work with frequent communication and collaboration across the organization. What I changed: I removed the citations/links and kept this formatted as a clean JD you can drop directly into your recruiting system or send to the recruiting team.