Admin Assistant

Required Skills & Experience

Must-Haves:

• 3-4+ years of relevant administrative support experience, with a maximum of approximately 9 years preferred
• Calendar management experience
• Expense processing experience
• Travel coordination experience
• Concur experience
• Strong Outlook and Microsoft Office Suite skills
• Experience supporting multiple professionals, approximately 20 people
• Extremely proactive, driven, and professional
• Strong desire to learn and grow
• Dynamic personality with the ability to thrive in a fast-paced environment Trading floor experience preferred strongly; candidates without it must demonstrate exceptional drive and professionalism

Nice to Have Skills & Experience

Plusses:

• Previous trading floor experience
• Financial services or banking experience
• Experience supporting a large team in a fast-paced environment
• Flexibility and willingness to take on additional responsibilities
• Long-term growth mindset

Job Description

Day-to-Day:

• Manage calendars and scheduling for team members
• Coordinate travel arrangements
• Process expenses through Concur
• Provide day-to-day administrative support for approximately 20 professionals
• Handle scheduling changes and competing priorities in a fast-paced environment
• Utilize Outlook and Microsoft Office tools for daily administrative functions
• Proactively identify team needs and provide support without requiring extensive direction
• Maintain a polished and professional presence while supporting a demanding team environment

Job Description:

Insight Global is seeking an Administrative Assistant for a top financial services client in New York City. This individual will provide high-volume administrative support to approximately 20 professionals in a fast-paced environment, handling calendar management, travel coordination, expense processing, and other critical day-to-day needs. The ideal candidate has at least 3-4 years of relevant experience, is highly proactive and driven, and demonstrates a genuine desire to learn and grow. Experience on a trading floor is highly valued, along with proficiency in Concur, Outlook, and the Microsoft Office Suite. This is a fully onsite opportunity with the potential for exceptional performers to be considered for longer-term employment, although conversion is not expected.