Accounts Payable Specialist

Required Skills & Experience

• 3-5+ years of experience in: o Vendor Master Management and Supplier Onboarding o Accounts Payable
• Experience maintaining supplier master data within an ERP system.
• Working knowledge of W-9 and W-8 tax documentation.
• Experience supporting or participating in 1099 reporting processes.
• Knowledge of domestic and international banking requirements.
• Strong Microsoft Excel skills and data analysis capabilities.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Nice to Have Skills & Experience

• Experience within the financial services industry.
• Experience with Oracle Fusion or other major ERP platforms.
• Familiarity with SOX controls and audit requirements.
• Experience participating in process improvement and automation initiatives.

Job Description

Vendor Master Management

• Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations. o Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
• Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
• Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
• Maintain supporting documentation and approval records in accordance with audit and retention requirements.
• Perform third-party risk assessments and supplier due diligence reviews and escalate identified risks to appropriate Compliance or Risk teams. Tax Compliance & Reporting
• Collect, review, and maintain tax documentation including: o W-9 forms, W-8BEN, W-8BEN-E and other applicable forms
• Validate tax classifications and reporting requirements.
• Ensure supplier setup data supports accurate withholding and information reporting requirements. Global Banking & Payment Information Management
• Review and validate domestic and international banking information.
• Understand banking requirements for multiple countries and payment formats. o Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
• Support payment-related investigations and supplier inquiries. Process Improvement & Project Support
• Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
• Develop and document standardized procedures and process controls.
• Participate in system implementations, upgrades, and process transformation initiatives.
• Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
• Create reporting and metrics to monitor vendor master quality and processing effectiveness. Cross-Functional Accounts Payable Support
• Provide backup support for Accounts Payable operations as business needs require. o Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
• Backup support with Concur expense reporting administration and employee inquiries.