Purchasing Coordinator - JobID-0340

About The Role:

Innovative Defense Technologies (IDT), a leading defense technology company, is seeking a Purchasing Coordinator to be part of our Procurement team, based out of our Arlington, VA location.

The successful Purchasing Coordinator will support the Procurement team in purchasing equipment, materials, services, and other products in accordance with established company policies, procedures, and applicable regulatory requirements, including Contractor Purchasing System Review (CPSR) standards.

This position will assist with purchase order processing, supplier communication, order expediting, documentation, and other day-to-day procurement activities. The Purchasing Coordinator will work closely with Procurement team members and internal departments to ensure timely and accurate execution of purchasing activities while maintaining compliance with company procedures. This position is part of the Operations Support Team and reports directly to the Senior Procurement Manager.

Clearance & Location Requirements:

• All applicants must be able to obtain/maintain an active Secret U.S. Security Clearance.
• This is an on-site position. Requiring at least 3 days in office, based out of our Arlington, VA location.

What You Will Do:

• Assist the Procurement team with purchasing equipment, materials, supplies, and services in accordance with established company policies, procedures, and applicable CPSR requirements.
• Support the processing and issuance of purchase orders based on approved purchase requisitions and supporting documentation.
• Regularly expedite open purchase orders by following up with suppliers to confirm order acknowledgments, delivery schedules, shipping status, and tracking information.
• Monitor open purchase orders, proactively identify potential delivery delays, and communicate updates or concerns to the Procurement team and internal customers.
• Assist with three-way matching of purchase orders, receiving records, and supplier invoices, working closely with Accounts Payable to resolve discrepancies.
• Coordinate purchasing credit card reconciliation with Accounts Payable, ensuring transactions are properly documented, receipts and supporting purchase order information are provided, and discrepancies are resolved in a timely manner.
• Coordinate with suppliers to resolve routine issues related to order status, deliveries, shortages, damaged materials, and invoice discrepancies.
• Assist with purchase order modifications, administrative updates, and timely closeout of completed orders.
• Maintain accurate and complete purchasing records, supplier correspondence, and supporting documentation in accordance with company procedures and CPSR requirements.
• Support the Procurement team in obtaining supplier quotations, confirming product availability, pricing, and lead times.
• Assist with processing returned materials and following up on supplier credits and replacement shipments.
• Maintain and update procurement tracking reports, including open purchase orders, overdue deliveries, and pending supplier actions.
• Communicate regularly with Procurement team members, program personnel, suppliers, Logistics, and Accounts Payable to ensure timely resolution of purchasing matters.
• Assist with supplier performance tracking and reporting as needed.
• Perform data entry and maintain accurate procurement information in Deltek Costpoint and other company systems.
• Support the Procurement team with additional administrative and purchasing activities as needed.
• Other duties as assigned.

Who You Are:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, or equivalent relevant professional experience.
• 0–2 years of experience in purchasing, procurement, supply chain, logistics, or administrative support.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills, with the ability to communicate effectively with suppliers, internal customers, and team members.
• Ability to follow up consistently with suppliers, track open orders, and proactively communicate delivery delays or outstanding issues.
• Basic understanding of purchasing processes, purchase orders, invoices, and supporting documentation.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to review purchase orders, invoices, and supporting documentation for accuracy and completeness.
• Ability to read and understand basic Bills of Materials (BOMs), part numbers, quantities, and product descriptions.
• Ability to maintain accurate records and documentation in accordance with established company procedures.
• Strong problem-solving skills and willingness to take initiative and follow through on assigned tasks.
• Ability to learn new procurement systems, policies, procedures, and regulatory requirements.
• Ability to work independently on routine assignments while recognizing when issues require escalation.
• Strong teamwork skills and a positive, customer-service-oriented attitude.

What Makes You Stand Out:

• Experience with Microsoft SharePoint and maintaining organized purchasing records.
• Familiarity with purchasing documentation and file structure.
• Purchasing or supply chain certification is a plus.

If you see yourself reflected in this role and are excited about the impact you could make, we encourage you to apply! If you know someone who may be a great fit, please feel free to share this opportunity with your network.

Pay Range*: $65,000 - $80,000 This amount may not be reflective of actual compensation that may be earned as pay is dependent on a candidate’s experience, skills, and education. The posted range does not include bonuses, commissions, tips, or other benefits. IDT is often looking to place multiple candidates at various levels. Therefore, more than one pay range has been included, commensurate with experience.

Why Work at Innovative Defense Technologies (IDT):

IDT is a growing company with a vibrant, entrepreneurial culture. We are headquartered in Arlington, VA with additional offices in Fall River, MA; Mount Laurel, NJ; and San Diego, CA. At each location, our employees work together in a modern, snack-filled, and social office space, designing innovative solutions for our defense industry customers. We offer employees competitive pay and benefits including:

• Generous benefits package
• Competitive PTO
• Paid holidays
• 401(k) with immediate vesting and matching
• 9/80 optional schedule (2nd and 4th Friday off every month)
• Tuition Assistance Reimbursement Program
• Professional Development Resources
• Pre-Tax Commuter Benefits
• Organization-Wide Monthly Tech Connect Events
• Annual Employee Recognition Awards
• Regular Social Events and Catered Lunches

EEO Statement:

IDT is an Equal Opportunity employer.