Jobs in the United States

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Associate Analyst
Pulte Home Company, LLC
Atlanta, GA
The Associate Analyst is responsible for the analysis of applications, websites, databases and systems, providing third-level technical support, testing and defect management. Participates…
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Research Development Associate
University of Utah
Salt Lake City, UT
As a central member of the Center on Aging, the Research Development Associate will work with faculty, clinical leaders, researchers, health system partners, community organizations, and…
Added 1 min ago
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Full Time - Loader/Cart Associate - Day
Lowes
Cleveland, TN
- Full-time
Assists customers with locating, selecting, carrying, and loading merchandise while responding promptly to customers and associate questions
Added 1 min ago
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Full Time - Outlet Customer Service Associate - Day
Lowes
Harwood Heights, IL
- $17.05 to $17.85 USD / hour
- Full-time
Generates leads for Project Specialist Exterior (PSE) programs by actively engaging
Added 1 min ago
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Full Time - Loader/Cart Associate - Opening
Lowes
Flemington, NJ
- $16 to $17.3 USD / hour
- Full-time
Assists customers with locating, selecting, carrying, and loading merchandise while responding promptly to customers and associate questions
Added 1 min ago
Sales Floor Dept Supervisor - Paint
Lowes
Tahlequah, OK
…and customers across departments. It is important that this associate communicate upward to keep management informed of concerns, issues, praises, and…
Added 1 min ago
Sales Floor Dept Supervisor - Hardware-Tools
Lowes
Glendale, AZ
…and customers across departments. It is important that this associate communicate upward to keep management informed of concerns, issues, praises, and…
Added 1 min ago
L
Full Time - Outlet Customer Service Associate - Day
Lowes
Harwood Heights, IL
- $17.05 to $17.85 USD / hour
- Full-time
Generates leads for Project Specialist Exterior (PSE) programs by actively engaging
Added 1 min ago
Remote Engineering Coordinator
i2G Systems
Sterling, VA · WI · Detroit, MI · South Bend, IN · Plain City, OH · Plymouth, MI
…sensors, anti-drone technologies, and more. We excel in design, project management, commissioning, and enterprise technology…
Added 1 min ago
Structural Engineering Intern - Summer 2027
AtkinsRealis USA Inc.
United States
Must have completed 60 hours towards a Civil Engineering degree from an ABET accredited program by the start of the internship (Summer 2027) · Candidate must have a valid US driver’s license
Added 1 min ago
AU
Lead Procurement Manager
AtkinsRealis USA Inc.
United States
- $140,000 to $160,000 USD / year
Bachelor's degree with five years of business experience in construction contract and procurement administration (Finance, IT, vendor management) or an Associate Degree.
Added 1 min ago
Registered Client Service Associate (Grosse Pointe Farms, MI)
Oppenheimer & Co. Inc.
Grosse Pointe Farms, MI
The firm is seeking a Registered Client Service Associate to join our Private Client Division in our Grosse Pointe Farms, MI branch office. The primary responsibilities include servicing…
Added 2 mins ago
Founder Associate Intern
Clera
San Francisco, CA
- Evidence of strong academic performance or standout project work, such as a selective academic background, substantial projects, or active GitHub contributions.
Added 3 mins ago
BC
Director of Compliance
Bronx Community Health Network Inc
Bronx, NY
- $125,000 to $140,000 USD / year
Added 3 mins ago
Engineer - Gas Operations
Career finder
Green Bay, WI
Must possess a valid driver's license and meet company standards for driving
Added 4 mins ago
Office Manager
Loenbro
Albuquerque, NM
…operations and providing organizational support to construction management, project teams, field personnel, vendors, and clients. This position ensures efficient office operations,…
Added 4 mins ago
Scientific Project Coordinator
LabConnect, LLC
Johnson City, TN
4 years of industry-relevant project and/or laboratory management experience required
Added 4 mins ago
Lateral Associate Opportunities United States
Orrick, Herrington & Sutcliffe
Wheeling, WV
Added 4 mins ago
Software Engineer
Highmark Health
Charleston, WV
…product features, as well as monitoring technical process against project plan while safeguarding functionality, scalability and…
Added 4 mins ago
Senior Project Manager - Professional Services
Rubrik
Charleston, WV
Beyond managing high-stakes client engagements, you will serve as an expert in project management within the organization helping to mentor and coach other Project Managers and actively…
Added 4 mins ago
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Senior Azure Virtual Desktop Engineer
Cognizant
Charleston, WV
- $79,000 to $90,000 USD / year
…the Cloud Infrastructure team, working closely with endpoint management, networking, security, and application teams to deliver a modern virtual desktop…
Added 4 mins ago
Project Management Lead
Humana
Charleston, WV
The Project Management Lead manages all aspects of a project, from start to finish, so that it is completed on time and within budget. The Project Management Lead works on problems of…
Added 4 mins ago
Business Engagement Marketing Associate
Tulsa Innovation Labs, LLC
Tulsa, OK
Strong organizational and project management skills, with demonstrated success organizing resources and facilitating timely execution of action plans to achieve expected results.
Added 5 mins ago
Associate Director Technical Producer
Stitch Consulting Services, Inc.
Remote, United States
As an Associate Director, Technical Producer, you lead a team of Technical Producers (aka Stitch's version of email developers) and set the technical bar. You’re a people leader first and a…
Added 7 mins ago
Office Manager
Barry-Wehmiller
King of Prussia, PA
This position is based in our King of Prussia, PA office and requires working on-site five days per week

Innovative Air

Project Administrator

Boise, ID, United States

Apply on job-boards.greenhouse.io About employer

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Innovative Air delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Idaho, we help clients design and implement the best systems for their space - backed by hands-on support and industry know-how.

At Innovative Air, people come first. We invest in our team’s growth and success, creating a place where your work matters and your career can take off. If you're ready to be part of something dynamic and meaningful, we’re excited you’re here.

Project Administrator

The Project Administrator supports the administration and coordination of commercial heating, ventilation, and air conditioning (HVAC) equipment projects from order entry through closeout. Working closely with the project management team, this person maintains accurate documentation, coordinates orders and schedules, and communicates with customers and vendors to help ensure successful project delivery.

This role has a strong administrative focus and is well suited to someone who enjoys organizing information, following established processes, and keeping details and deadlines on track.

Job Responsibilities

Supports Project Managers on larger, more complex projects and independently coordinates smaller, straightforward projects as training progresses.
Maintains organized project files and accurate records, including order documentation, purchase orders, invoices, and customer/vendor correspondence.
Establishes professional customer relationships and provides timely project updates.
Tracks schedules, deadlines, and outstanding items to support the timely completion of assigned projects.
Communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
Coordinates project scope, budgets, performance, and closeout with customers and the project management team.
Follows internal equipment ordering processes.
Enters equipment orders and issues purchase orders to vendors.
Compares estimated shipping dates with contractors’ project schedules and communicates changes.
Approves vendor invoices, issues customer invoices, and reconciles financials within assigned projects.
Generates service work orders for equipment start-ups and service visits.
Assists the project management team with customer documentation requests, including equipment manuals, spare parts lists, and filter lists.
Ensures the project management team has copies of the general contractor’s payment and performance bonds on public projects.
Keeps internal project management templates and procedures up to date.
Uses Sales Track CRM and vendor platforms to maintain project information and process orders.
Shadows Project Managers and participates in CMS-provided training.
Participates in vendor webinars and shares relevant information and updates with the project management team.
Builds HVAC equipment and project coordination knowledge through training and hands-on experience. Future advancement depends on demonstrated performance and business needs.

Required Qualifications

Associate’s degree; at least two (2) years of administrative support, customer service, project coordination, project management, HVAC, or related experience; or an equivalent combination of education and experience.
Customer service experience involving communication with customers, vendors, or both.
Strong written and verbal communication skills, with the ability to communicate clearly, concisely, and diplomatically.
Excellent organizational skills and attention to detail, with the ability to manage schedules, documentation, and competing priorities.
Ability to consistently complete routine administrative tasks accurately and on time.
Ability to work collaboratively while taking ownership of assigned responsibilities and following through independently.
Ability to build and maintain customer and stakeholder relationships based on trust and responsive service.
Ability to learn and navigate CRM systems and vendor ordering platforms.
Willingness to learn commercial HVAC equipment, internal processes, and project management practices.

Preferred Qualifications

Experience supporting commercial HVAC, mechanical equipment, or construction projects.
Experience processing equipment orders, issuing purchase orders, tracking deliveries, or coordinating with vendors.
Experience reviewing invoices, issuing customer invoices, or reconciling project financials.
Familiarity with project documentation, equipment manuals, start-up coordination, and closeout processes.
Experience using Sales Track CRM.

Work Environment

This position is fully in-office in Boise, Idaho, with a consistent work schedule. No travel is required.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

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Jobs in the United States