Jobs in the United States

25+ jobs

Save this search

Added just now
IP
Assistant Community Manager Affordable Apartment Community
Investment Property Group
Lancaster, CA
- $24 to $28 USD / hour
We are seeking a dedicated Assistant Community Manager to support the operations at Antelope Valley, a 120-unit tax credit and project-based apartment community in Lancaster, CA. This role…
Added 5 mins ago
Instructor, Assistant Professor, or Associate Professor (College of Nursing)
University of Arkansas for Medical Sciences
Remote, United States
Strong organizational and project management skills.
Added 6 mins ago
Assistant Project Manager
About Us
Goodyear, AZ
Our electrical Assistant Project Manager assists their Project Manager on projects and is the liaison between the field and the office. They are responsible for defining the project’s…
Added 7 mins ago
Project Coordinator I
KAEKO, Inc.
Phoenix, AZ
1+ year of experience as a Project Coordinator or Administrative Assistant in semiconductor field
Added 8 mins ago
Administrative Assistant-Ozone Park, NY
Shared Services Group Inc
Ozone Park, NY
…innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable…
Added 9 mins ago
Assistant Director, Data Science
DriveTime Sales and Finance Company, LLC
1720 W Rio Salado Pkwy Tempe, AZ
In short, as the Assistant Director of Data Science you will lead a team of Data Scientists responsible for advanced analytical solutions that include predictive analytics, machine…
Added 10 mins ago
Project Assistant, WSU Public Health Program - Dept. Internal Medicine
Wayne State University
Detroit, MI
Wayne State University is searching for an experienced Project Assistant, WSU Public Health Program - Dept. Internal Medicine at its Detroit campus location.
Added 11 mins ago
Administrative Coordinator
The Planet Group
Cambridge, MA
The Program Coordinator is responsible for coordinating and managing the day-to-day activities of a designated program, project, or event. This role develops and implements administrative…
Added 14 mins ago
Assistant Director, Supply Chain Resiliency
UCM
Chicago, IL · IL
The Assistant Director leads supply resiliency initiatives including emergency preparedness, supplier diversification, supplier performance management, inventory optimization, SKU…
Added 14 mins ago
NS
Student Worker - Psychology Undergraduate Research Assistant
Nevada State University
United States
- $14 USD / hour
Nevada State University invites applications for the position of Student Worker - Psychology Undergraduate Research Assistant. This position will support a faculty-led quantitative research…
Added 14 mins ago
CO
Assistant County Highway Engineer
County of Scott (MN)
Shakopee, MN
- $139,551 to $164,183 USD / year
…construction functions of the division, overseeing projects and asset management for all activities therein and providing guidance in dealing with complex programming, operation, and…
Added 15 mins ago
Assistant Superintendent
Taylor Morrison, Inc. (MQ9)
Orlando Division Office: 2600 Lake Lucien Drive Suite 350 Maitland, FL
As an Assistant Superintendent working for Taylor Morrison you will be in a constant mode of training and learning. This is one of our entry level positions to introduce you to…
Added 15 mins ago
GO
Director of Special Education-Senior Advisor
Government of the District of Columbia
1050 1st Street, NE
- $150,000 USD / year
…Director of Special Education works under the direction of the Assistant Superintendent, who defines overall objectives to be achieved, coordinates resources, and relies on the incumbent’s…
Added 16 mins ago
Assistant Project Manager, Commercial & K-12 (CMAR)
ATALNT LLC
Raleigh, NC
CMAR and K-12 project experience is a strong plus
Added 16 mins ago
Assistant Project Manager - Construction Services
Takkion Ops Management LLC
United States
Plan, schedule, and execute all phases of projects in accordance with project management processes, policies, guidelines, and corporate governance.
Added 19 mins ago
AD
Bulk Plant Operator
AES Drilling Fluids LLC
Kermit, TX
- $26.75 USD / hour
Contributes to team effort by maintaining ongoing communications with office, management, and fellow personnel.
Added 22 mins ago
AS
Core Assistant (Part-Time)
Atlantic Street Center
Seattle, WA
- Part-time
Under the supervision of the CoRe Project Lead, the CoRe Assistant provides essential technology, video game assistance, tabletop role playing set up, as well as engaging youth during…
Added 23 mins ago
Clinical Systems Analyst II (Ambulatory)
Episcopal Health Services, Inc.
Far Rockaway, NY
…leads workflow optimization initiatives, and manages routine project…
Added 23 mins ago
Clinical Research Assistant I - CIBMTR
The Medical College of Wisconsin, Inc.
Milwaukee, WI
…reviews, qualitative data analysis, survey development, data management, and dissemination of research findings. Support the day-to-day operations of assigned studies and collaborate with…
Added 25 mins ago
Assistant Safety Manager
Hoar
Houston, TX
The Assistant Safety Manager is responsible for overseeing the administration of the company Health and Safety Program (HSP) and contractual safety requirements to prevent and correct…
Added 25 mins ago
Project Manager
Summit Line Construction, Inc.
Phoenix, AZ
Position Summary: We are currently seeking an experienced Project Manager to join our Phoenix, AZ team. The Project Manager will oversee the planning, directing, and coordinating of…
Added 26 mins ago
Assistant Director of Community Relations
Howard Community College
MD
The Assistant Director of Community Relations provides professional, administrative, and community-engagement support to the Office of Government and External Affairs (OGEA). Reporting to…
Added 26 mins ago
02293 Assistant Store Manager
SBH
United States
…planning, effective communication and consistent accountability. Assistant Managers, as part of their development, support the Store Manager in all areas outlined below and are responsible…
Added 27 mins ago
Assistant Community Manager
RPM Living
Anna, TX
The Assistant Community Manager greets prospects, processes applications, manages leases and renewals, handles rent collections and evictions, and promotes resident satisfaction and…
Added 27 mins ago
Assistant Community Manager
RPM Living
Denton, TX
The Assistant Community Manager greets prospects, processes applications, manages leases and renewals, handles rent collections and evictions, and promotes resident satisfaction and…

Inframark

Operations Coordinator

Burbank, CA, United States

Apply About employer

Applications open in a new tab.

Job details

Experience: Minimum of 5 years experience as administrative assistant as well as accounts payable experience processing invoices.
Posting language: English
Posted: Nov 3, 2026

Original job description

Join Inframark: Leading the Way in Water Management

Inframark's Operations and Maintenance team is an award-winning team that delivers cutting-edge water, wastewater, and public works services to municipalities, utility districts, and industries. We are dedicated to supporting our employees as well as protecting the environment and the communities we serve. You would be empowered to thrive in a dynamic, supportive, and innovative environment. Take the next step in your career and join us at Inframark. Apply today!

Why Work for Inframark?

Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Summary:

Responsible for the day-to-day administrative activities to ensure working professional relationships with clients, vendors, and Burbank employees. Position has One Direct Report - Administrative Assistant/Receptionist. Reports to Project Manager and interacts with all personnel at the plant. Professional and courteous relationships with corporate accounts payable staff, clients, plant visitors, contractors, and co-workers must be maintained.

Nature & Scope-Principal Areas of Responsibilities:

Assist all personnel with day-to-day administrative requirements.
Prepare Authorized Signed Agreement (ASA) for submission and approval to client
Track project expenses for ASA costs. Incumbent will review monthly billings for pass thru and ASA items and submit them to the client.
Enter reports for Burbank personnel.
Track ASA balances and distribute to Managers.
Review all requisitions and NPRs issued through PeopleSoft prior to Project Manager approval.
Cover the front desk during lunch and breaks and when direct report is out of the office
Review month-end financial reports and advise Project Manager of questionable items and follow-up with Client for collection of outstanding revenue; in absence of direct report will enter time for all non-exempt Burbank employees in accurate and timely manner.
Oversee ordering of office and janitorial supplies.
Verify all requisitions for project (GL codes and project data) in PeopleSoft and identify as ASA or pass through charge as well as reconcile all accounts for manager approval.
Track all technical training of project personnel.
Partners with Human Resources and completes new hire paperwork (including I-9 form and new hire orientation) and maintains local Personnel files.
Be knowledgeable of Federal/California labor laws, including required workplace postings.
Assimilate required Quality Control Report (QCR) data and input in report.

Job Requirements:

-Minimum of High School Diploma or equivalent required. Associates Degree Preferred in Accounting and/ or business administration.

-Minimum of 5 years experience as administrative assistant as well as accounts payable experience processing invoices.

Special Skills/Abilities Needed:

-Knowledge of Google Suite and Microsoft Office, as well as PeopleSoft, ADP and VisaWorks.

-Ability to communicate effectively, both orally and in writing.

-Strong aptitude for planning, organizing, scheduling, assigning and evaluating the work of subordinates.

-Ability to train, encourage, coach, and counsel subordinate employees.

-Ability to work independently and accurately, and with all levels of personnel.

-Must possess superior organizational skills and be able to plan, prioritize, and work simultaneously on multiple projects.

-Ability to shift priorities frequently and effectively perform under pressure.

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Operations and Maintenance - Inframark

Apply About employer

More about this job

Skills

Accounts payable
Oracle PeopleSoft
Front Desk
Cleaning
Quality control
Microsoft Office
ADP
Scheduling
Work independently
Organizational skills
Adjust priorities
Cope with pressure

Report this job