SUMMARY
Responsible for various tasks related to maintaining the General Ledger, accounts payable, customer service, school support, other administrative duties as assigned, and other matters requiring professional judgment to help the Finance Division meet its operational and strategic goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following:
- Audit incoming invoices, vendor claims and receiving reports for agreement with the purchase orders or contracts issued. Maintains necessary holding files for payment documentation awaiting completion.
- Audit vouchers for prepayment of certain travel expenses (e.g. registration fees).
- Enter and approve payment transactions on-line for automated payment processing.
- Answer telephone and written inquiries pertaining to billings and payments from end users and vendors.
- Prepare correspondence relating to the payment activities, vouchers, statistical reports, invoices, letters and memos.
- Sort and distribute all incoming forms, statements and reports throughout the department and various other departments and administrators.
- Research problems regarding past due payments and/or lost checks. Provide backup to appropriate team member(s) to resolve issues.
- Assist with updating Accounting Policy/Procedure changes.
- Train and assist other accounting staff to assist where necessary in the Department.
- Serve as backup for other positions in the Accounting Department during their absence.
- Perform other duties and responsibilities as assigned.
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Minimum of a High School diploma with an emphasis on Accounting or Business courses. Associates Degree preferred. Two years of Accounting experience and familiarity with Microsoft Office (Excel, Word and Outlook). Some bookkeeping skills, including 10 key calculator proficiency desirable. Good interpersonal skills are desirable.
COMMUNICATION SKILLS
Ability to read and comprehend instructions, correspondence and memos. Ability to write correspondence and effectively present information one-on-one and small group situations to employees of IPS. Demonstrated ability to communicate verbally with a widely diversified staff.
MATHEMATICAL SKILLS
Skill in using addition, subtraction, multiplication and division operations.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERFIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. The maximum lifting required would be approximately 30 pounds. The physical demands are representative of those in an office environment.
WORK ENVIRONMENT
This job is performed in an office environment. The noise level in the work environment is usually moderate.