Executive Assistant

Midwest Railcar, LLC is hiring a full-time Executive Assistant to join our growing team!

About Midwest Railcar, LLC -

Midwest Railcar is a leading provider of railcar leasing and transportation solutions, committed to delivering reliability, performance, and integrity across the rail industry. With decades of experience and a strong customer-first philosophy, the company partners with businesses nationwide to supply high-quality equipment and responsive service tailored to evolving logistics needs. Driven by a culture of excellence and accountability, Midwest Railcar emphasizes innovation, operational efficiency, and long-term relationships. Interns joining our team gain hands-on exposure to a dynamic industry, working alongside experienced professionals who are dedicated to keeping essential supply chains moving safely and efficiently.

Compensation and Benefits

• Competitive annual salary range of $60,000 to $85,000
• Medical, dental, vision, and life insurance plans
• 401(k) plan
• Generous paid time off (PTO) plan
• Company-paid holidays

About the Role

The Executive Assistant provides high-level administrative support to the President/CEO and C-suite, managing calendars, correspondence, meetings, and confidential matters. The Executive Assistant is responsible for overseeing daily office operations and facilities management to ensure a safe, efficient, and well-organized workplace. This role manages building maintenance, inspections, supplies, reception activities, mail services, travel arrangements as needed, and conference and event coordination. This position also oversees cleaning staff, vendor negotiations, advertising and promotional items, and administrative reporting, while providing backup support to fleet operations and other data entry needs.

What You'll Do

• Book travel arrangements for C-Suite and senior leadership (SVP's) as needed
• Manage yearly inspections needed to maintain the office building to code
• Oversee office and building maintenance schedule, repairs, and appointments
• Handle all incoming and outgoing mail and shipping functions
• Oversee day-to-day office activities as main point of contact in reception area
• Ensure office efficiency by maintaining common areas
• Order supplies for headquarters and satellite offices and stock supplies accordingly
• Data entry in support of other departments as necessary
• Other projects and/or projects as assigned by C-suite and/or direct

Required Qualifications:

• 3–5+ years of administrative experience, including direct support to senior leaders and/or executives
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Excellent interpersonal skills as well as excellent written and verbal communication skills
• Strong organization, time management, and ability to prioritize competing demands
• High level of discretion, confidentiality, and professionalism
• Ability to work independently and anticipate executive needs

Preferred Qualifications:

• Associate's or bachelor's degree in business administration or a related field

The salary range for this position is $60,000 to $85,000. If an offer is made, the pay rate determinations will take into account relevant market data and the applicant’s prior experience, education and other qualifications directly related to the position to ensure internal equity.