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Impact Fire

Senior Contract Procurement Specialist

MA, United States
Southborough, MA, United States

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Job details

Experience: 3-5 Years of Procurement or contract management experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 52+ district offices and employ over 2,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Please text “ImpactFire” to 512-722-7592 to connect with Ember, Impact Fire’s Recruiting Assistant, to learn more about this position and the company.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

Competitive compensation
Pay is on a weekly cycle, every Friday
Career Advancement Opportunities
Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
Company paid short and long-term disability
Immediately vested in our 401(k) company match
Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
Exceptional guidance and support from our managers
Collaborative culture & environment
Robust training opportunities with company reimbursement upon achieving required licensing
Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
Opportunity to work alongside some of the best talent in the fire protection industry

NATURE OF POSITION:

The Sr. Contract Procurement Specialist will prepare, review, negotiate, and administer contracts and purchase orders.

Position is located out of our Southborough, MA District office.

JOB RESPONSIBILITIES:

Manage the overall contract process

Review contract terms and revise to ensure compliance and mitigate business and legal risk.
Manage LD and price escalation review with regional manager
Manage review of scope (and price) with sales team
Lead negotiations on complex terms with customers
Serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership
Track master agreement execution and agreed upon changes (list)
Draft amendments/riders as needed
Track contracts through full cycle (on tracking list)
Draft impact templated contracts when needed
Manage signature process for all district contracts
Ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized

Manage overall COI process

Request all COI’s for contracts executed in the district
Serve as point person for customers and internal stakeholders (i.e design) for all district COI’s
Manage COI renewal distribution process

Manage OCIP/CCIP requests

Complete enrollment paperwork for any GC OCIPs/CCIPs
Work with Cert team to ensure accuracy and obtain appropriate signatures

Manage performance and payment bond requests

Complete paperwork for any performance or payment bond requests
Work with bonds team to ensure accuracy and obtain appropriate signatures

JOB REQUIREMENTS:

Knowledge of contract principles and procurement practices.
Strong organizational and analytical skills.
Excellent communication and negotiation abilities.
Proficiency in Microsoft Office 365 and Excel or similar tools.
Ability to work independently with limited supervision.
Demonstrate integrity, and honesty.
Demonstrate solid problem-solving skills.
Good communication skills (written and verbal). Able to interact with all levels of organization.
Represent the company in a professional, credible manner in speech and written communications.
Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
A valid driver's license with a clean driving record required.

PREFERRED QUALIFICATIONS/EXPERIENCE:

3-5 Years of Procurement or contract management experience
Bachelor's degree

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.

Employment with an Equal Opportunity Employer (EOE) including disability/veterans.

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