Human Resources Intern

Purpose of Position-

The Human Resources Intern will provide administrative and project support to the Human Resources department while gaining hands-on experience in a professional HR environment. This position is ideal for a current college student or recent graduate interested in pursuing a career in Human Resources, Business Administration, Organizational Development, or a related field.

The successful candidate will assist with employee file management, data organization, presentation development, recruiting support, and special projects while maintaining the highest level of confidentiality and professionalism.

Essential Duties/Responsibilities

1. General HR duties

• Responds to general inquiries from employees regarding employment, training and development, performance, compensation, paid time off and employee engagement
• Recruitment activities including creating job descriptions, posting jobs, resume review, phone screens, and managing talent pipelines
• Employee engagement
• Provide back up support to the HR team

2. Day to Day HR Responsibilities

• Organize, maintain, and audit employee files to ensure accuracy, completeness, and compliance with company requirements.
• Scan, upload, file, and archive personnel documents in both physical and electronic filing systems.
• Assist with record retention and document management initiatives.
• Create, edit, and format professional PowerPoint presentations, training materials, reports, and HR communications.
• Support recruiting activities, including scheduling interviews, coordinating candidate communications, and preparing hiring materials.
• Assist with data entry and maintaining HR databases and tracking systems.
• Prepare spreadsheets, reports, and dashboards related to HR activities and projects.
• Support employee engagement, recognition, and culture initiatives.
• Assist with onboarding and orientation preparation for new hires.
• Conduct research and gather information for HR projects and process improvements.
• Maintain strict confidentiality regarding employee, applicant, and organizational information.
• Provide administrative support for HR meetings, trainings, and special events.
• Perform other duties and projects as assigned.
• Assists with maintenance of HRIS and employee files, as well as other systems related to benefits or other HR functions.

Job Qualifications

Knowledge, Skill, and Ability:

• High degree of integrity and ability to maintain confidentiality.
• Excellent organizational and record-keeping skills.
• Strong critical thinking and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Strong interpersonal and customer service skills.
• Ability to learn new software systems and processes quickly.
• Professional demeanor and sound judgment when interacting with employees and applicants.
• This position requires regular use of a personal mobile device such as a smartphone or tablet.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and meet deadlines.
• Demonstrated professionalism and discretion when handling sensitive information.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Training/Education:

• Current enrollment in an accredited college or university, or recent graduation within the past two years.
• Pursuing or completed a degree in Human Resources, Business Administration, Organizational Leadership, or a related field.

Experience:

• Previous administrative, customer service, office support, or internship experience.
• Experience creating professional presentations and documents.
• Interest in pursuing an HR career and obtaining HR-related certifications in the future.

Working Environment/Physical Activities

• Prolonged periods of sitting, standing, and working on a computer.
• Ability to move and organize file boxes and documents as needed.
• Ability to communicate effectively in person, by phone, and through electronic means.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

What You'll Gain

• Practical experience in Human Resources operations and compliance.
• Exposure to recruiting, onboarding, employee relations, and HR administration.
• Professional development opportunities and mentorship from HR leadership.
• Experience working with HR systems, reporting, and confidential employee records.
• Resume-building experience in a mission-driven organization.

Ideal Candidate Profile:

We're looking for a highly organized, detail-oriented student or recent graduate who enjoys creating polished presentations, keeping records organized, handling sensitive information with discretion, and supporting a fast-paced Human Resources department. This role is perfect for someone considering a long-term career in Human Resources and seeking meaningful, hands-on experience.