Contract Payment Expediter

This job was posted by https://illinoisjoblink.illinois.gov : For more

information, please see:

https://illinoisjoblink.illinois.gov/jobs/13777033

Position Overview

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it\'s I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

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The Tollway is a user-fee system no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

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Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

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In support of this vision, The Contract Payment Expediter reports directly to the Contract Payment Expediter Supervisor and indirectly to the General Manager of Engineering or Deputy Chief of Program Implementation and shall work closely with Engineering, Compliance and Finance staff to determine deficiencies and delays during the review and approval process.

Essential Job Functions

The principal role of the Contract Payment Expediter\'s position is to expedite the review and payment of professional services invoices, contractor pay estimates, Intergovernmental Agreement invoices, in addition to all supporting activities related to the processing of payments. This includes, but is not limited to, the processing of Consultant Rate Forms, consultant budget reallocations, construction Authorization to Proceeds, and Change Orders/Extra Work Orders. The incumbent shall ensure that all supporting documentation and billing requirements are met, and all unresolved billings issues are handled in a timely manner to avoid delays in payments to consultants, contractors and outside agencies.

• Perform a detailed review of consultant reallocation and transfer requests.
• Document any payment issues and monitor their resolutions in the Program Management Software (e-Builder).
• Accurate and timely review of Consultant Rate Forms.
• Keeps detailed tracking records of payment documents.
• Ensure timely processing of consultant invoices and contractor pay estimates within the Engineering department.
• Input construction pay items, monitor and update pay estimates into the Microsoft Access Database (CentralSys).
• Input and monitor construction change orders and extra work orders with the Illinois e- procurement system (BidBuy).
• Persistent follow-up with consultants, subconsultants, contractors, project managers and other departments to ensure timely processing.
• Keeps staff and managers abreast of progress and delays in a timely manner.
• Other related duties as assigned.