Elementary School Office Manager

Reports To: Building Principal

Terms of Employment: The work year is established by the school board annually in accordance with state law, and workday requirements for the Office Manager coincide with the number of staff attendance days (180), plus 20 more days for a total of 1500 hours. Usually, two weeks before school begins and two weeks after school dismisses as determined by the Superintendent and/or Building Administrator. The duration of time per day is from 7:30 AM to 3:30 PM, with a 30-minute lunch period Starting Salary: $19.00 (Previous experience a plus and to be considered) Bonus: $400 ($150 60 days from hire date, $250 on 1-year anniversary)

Benefits:

• Health and dental insurance:
• The school board pays 90% of the premium for single coverage and 80% of the premium for the cost of dependents for medical and/or dental insurance,
• IMRF Pension
• Sick days:
• 12 paid sick days per year
• Personal days:
• 3 paid personal days per year

Qualifications:

• High School diploma or equivalent required.
• Associate's degree preferred.
• Secretarial training, accounting, or bookkeeping experience preferred.
• Two years of clerical experience or equivalent desired
• Computer skills: proficient in word processing, spreadsheet, and database software.
• Proficient in the use of written and spoken English language.
• Demonstrate courtesy and etiquette when serving people in the office or on the telephone.
• Must know how to write basic types of correspondence: business letters, and memos.
• Must be well organized; able to effectively prioritize tasks and multitask.
• Must possess excellent people skills.
• Enforce school regulations and policies in a professional manner.
• Ability to lift and carry up to 20 lbs.
• Ability to push/pull up to 10 lbs.
• Other qualifications as determined as necessary by the school board.

Duties:

• Manages the day-to-day activities and performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Answer phone and route calls, serve students and visitors to the office.
• Responsible for overseeing and managing the office and secretarial staff members.
• Assists with the completion of the secretarial evaluations.
• Maintains office files.
• Use TeacherEase (student management program) to prepare information as directed by the Principal/Superintendent.
• Assists in the preparation of student enrollment materials.
• Assists in preparing and maintaining student attendance records.
• Maintain records of student add and drops; inform teachers of status changes.
• Contact homes of absent students.
• Assists in the development of the master and student schedules.
• Organize and prepare processes and documents for registration
• Respects and ensures the confidentiality of information associated with the position.
• Assist in the supervision of children while students are in the office
• Report student and employee accidents
• Make all preparations for the opening and closing of school each year
• Manage all activity fund accounts; write checks, record transactions, confirm with sponsors.
• Post deposits, count all monies, writes checks for postage, entry fees, officials, conference fees, and club/organization purchases.
• Prepare monthly reports to the Board of the activity fund, Imprest fund, etc.
• Deposit funds daily at appropriate banking facilities.
• Make necessary preparations for annual fund audits.
• Prepare change boxes and tickets for all admission charging activities; count receipts and make necessary deposits.
• Prepare monthly reports needed by the ISBE, SEAPCO, or Principal/Superintendent/Board
• Follow the safety guidelines specified in the Crisis Management Plan for District #327.
• Completes employer required training for the purpose of maintaining current knowledge regarding specific job and/or district, state and federal rules, regulations, policies and procedures and laws.
• Serves as the data records custodian and abides by Family Educational Rights and Privacy Act (FERPA) and Illinois School Student Records Act (ISSRA) regarding school records.
• Perform other tasks and assume other responsibilities as assigned by the administration.