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Added 3 mins ago
DC
Biomedical Graduate Program Administrator
Duke Careers
Durham, NC
- $61,026 to $90,515 USD / year
This position reports directly for day-to-day project supervision to one of three Assistant Directors (Assistant Director of Biomedical Graduate Student Success, the Assistant Director of…
Added 4 mins ago
Associate - Technology Vendor Management
American Express
Phoenix, AZ
…American Express is continuing to grow its Technology Vendor Management (TVM) team and capabilities to ensure our critical third-party relationships deliver strong value, resilience, and…
Added 5 mins ago
A
Field Service Technician
Actalent
Orlando, FL
- $30 to $35 USD / hour
Join conference calls with sales, project management, and customers to prepare for upcoming installations and service work.
Added 5 mins ago
Substation Designer
Actalent
Tempe, AZ
…role combines hands-on design production, quality oversight, project coordination, and mentoring responsibilities in support of both air-insulated (AIS) and gas-insulated (GIS) substation…
Added 5 mins ago
Austin, TX - Business Development Associate
Terradyne Engineering, Inc.
Pflugerville, TX
Terradyne Engineering, a geotechnical engineering company, has a unique opportunity for a Business Development Associate to continue our mission of growth and quality work product.
Added 5 mins ago
AT
Innovation Initiatives and Engagement Manager
Agilent Technologies Inc
Santa Clara, CA
- $172,512 to $269,550 USD / year
5+ years of relevant experience in program management, project management, R&D operations, or a related execution-focused role.
Added 6 mins ago
Associate Director, Loyalty Giving
Medecins Sans Frontieres (Doctors Without Borders) - United States
NY
…of race, ethnicity, religion, or politics. Our international project teams include medical, logistical, and administrative staff, most of them hired locally and working with their own…
Added 8 mins ago
Area Trainer
Securitas Security Services
Concord, CA · San Francisco, CA
4. Develops training schedules in conjunction with management; coordinates training activities so as not to conflict with client service schedules.
Added 10 mins ago
MS
Program Coordinator
Montana State University - Bozeman
MT
- $22.99 USD / hour
Professional experience with marketing or graphic design, and experience with project management and associated design programs such as Canva.
Added 10 mins ago
TP
Associate Director, Marketing
Tris Pharma Inc
Monmouth Junction, NJ
- $180,000 to $205,000 USD / year
Oversees and supports promotional campaigns and project management initiatives by developing and implementing promotional projects within budget and timelines; initiates tactics and sales…
Added 10 mins ago
Research Assistant
University of South Carolina
SC
…Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system…
Added 11 mins ago
Project/Program Coordinator - Master of Science in Operations Management
University of Arkansas, Fayetteville
Fayetteville, AR
The Program & Project Coordinator supports the administration, operation, growth, and continuous improvement of the M.S. in Operations Management (MSOM program within the Department of…
Added 12 mins ago
Scientist/Engineer – Small Molecule Technical Operations - Lilly Medicine Foundry
Eli Lilly and Company
United States
Upon completion of the project phase, the Scientist/Engineer – Technical Operations will provide technical oversight and ownership for the operations team providing on the floor training…
Added 12 mins ago
Information System Security Officer
Booz Allen Hamilton_United States
Fort Richardson, AK
As an ISSO on our project, you’ll rely on cybersecurity and Information Assurance (IA) background to be a technical leader and support Enterprise activities and Booz Allen customers…
Added 14 mins ago
Systems Engineer III
Sierra Nevada Corporation
Lone Tree, CO
…system and decision analysis, technical planning, and risk management efforts, providing guidance to junior engineers. You will take on significant project responsibilities, demonstrating…
Added 14 mins ago
Maintenance Technician II
Federal Express Corporation
North Salt Lake City, UT
Ability to utilize the Enterprise Asset Management (EAM) software to enter and retrieve prescribed data
Added 16 mins ago
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Field Marketing Associate
Comply
Arlington, VA
- $60,000 to $75,000 USD / year
Exceptional organizational and project management skills - you instinctively catch what others miss and can keep multiple programs moving at once without losing a thread.
Added 17 mins ago
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Extended Learning Program Substitutes (Associate Teacher/Teacher Aide)
Santa Clara Unified School District
Santa Clara, CA
- $22.56 to $31.15 USD / hour
~ 12 ECE core semester units or Child Development Associate Teacher Permit
Added 17 mins ago
Winter Plaza Ticket Sales Associate (Top of the Rock - Rockefeller Center)
SPS North America
NY
Monitor guest safety and report concerns to management.
Added 17 mins ago
Specialist Accounts Payable
Walton Enterprises
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Qualifications Required for Success• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred. An…
Added 17 mins ago
Junior Systems Engineer
Custom Computer Specialists
Hauppauge, NY
…may occasionally be required to work adjusted hours based on project timelines, deployment schedules, client requirements, or other business and operational needs. Responsibilities may…
Added 17 mins ago
Inside Sales Representative
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Paramount, CA
…finishing, our turnkey suite of solutions caters to the needs of any project. With skills forged by 70 years of crafting profiles that defy convention, our focus goes beyond the technical…
Added 17 mins ago
Yard Manager - Indiantown, FL
Construction Solutions Group ("CSG")
Indiantown, FL
…incoming and outgoing equipment and materials. This role supports project readiness by ensuring the availability of equipment and supplies, maintaining accurate records, and managing…
Added 18 mins ago
Clinical Study Associate Manager
Regeneron Pharmaceuticals, Inc (USA)
United States
…people with serious diseases. We are seeking a Clinical Study Associate Manager to join our Clinical Trial management team. In this role, you will support the Clinical Study Lead by taking…
Added 18 mins ago
Assistant Electrical Designer - Buildings
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You will work alongside experienced engineers and multidisciplinary project teams while gaining hands-on experience with electrical power distribution, lighting, lighting controls,…

IK Systems

Administrative Coordinator

Victor, NY, United States

$23.25 to $27 USD / hour

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Job details

Pay: $23.25 to $27 USD / hour
Experience: Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Purpose

The Administrative Coordinator provides administrative and logistical support to IK Systems field operations. The position reports to the EVP of Operations and supports the directors and managers of Operations, the Project Management Office, and Service. Responsibilities include consolidating and maintaining the field technician schedule from Project Management Office and Service requests, arranging and managing travel for field and corporate personnel, administering the company vehicle fleet, maintaining compliance and certification records in coordination with the Director of Compliance, and providing administrative support to Operations leadership. The position requires the exercise of judgment in balancing operational requirements against budget constraints, in allocating technician assignments among competing project and service demands, and in adjusting travel and logistics arrangements in response to changing field and jobsite conditions.

Essential Duties and Responsibilities (The How)

Operations

Assigns and sequences technicians against project schedules, contractual service obligations, and emergency dispatch by matching assignment to certification, licensure, and site-access clearance, not availability alone.
Arrange and adjust all field and corporate travel, including airfare, lodging, rental vehicles, and ground transportation, sequencing arrivals against jobsite start times and site access windows, rebooking as weather, site conditions, or emergency dispatch require, and keeping itineraries accessible to field teams and their supervisors.
Evaluate travel options on total cost to the company, including fare, routing, lodging, timing, and associated labor time, and commit expenditures above budgeted amounts where a lower-priced option would result in greater overall cost.
Reconcile travel and company card charges with Finance, and report travel spend against project budgets to the assigned Project Manager and the EVP of Operations.
Support the directors and managers of Operations, the Project Management Office, and Service with meeting coordination, document preparation, correspondence, and shared operational trackers.
Communicate project awards, crew assignments, and operational updates to the field.
Coordinate new hire onboarding logistics with the HR Operations Coordinator.

Field Support

Manage the company fleet, including preventive maintenance and repair scheduling around crew assignments, new vehicle acquisition, registration, titling, DMV reporting, and insurance enrollment.
Administer vehicle credentials and accounts, including parking passes, toll transponders, and fuel cards.
Maintain fleet records so that vehicle status, assignment, and service history are current and available to Operations leadership.

Safety and Compliance

Serve as an active member of the company safety committee, perform field safety checks, and report findings to the committee and Operations leadership.
the committee and Operations leadership.
Partner with the Director of Compliance on compliance documentation and reporting, including assembling records for internal reviews, customer audits, and regulatory requests.
Track technician certifications, licenses, and required training, notifying supervisors ahead of expiration and escalating gaps to the Director of Compliance and the EVP of Operations.
Performs additional duties as assigned.

Skills and Competencies (What We Are Looking For)

Minimum Requirements

Education: High School Diploma or equivalent required

Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment. Experience arranging business travel required.

Certificates or Licenses: Valid Driver's License required. OSHA 10 and OSHA 30 required within 1 year of employment.

Technical Skills:

Proficient in Microsoft applications, including Word, Excel, Outlook, and Teams
Experience maintaining shared records and trackers relied on across a team
Experience in construction, low-voltage, or a related technical field preferred

Preferred Qualifications

Education: Associate or Bachelor's degree in Business Administration, Construction Management, or a related field

Experience: Fleet administration or vehicle records; arranging travel for personnel working across multiple states; compliance recordkeeping or audit support

Technical Skills: Corporate travel booking or expense platform; fleet or asset tracking systems

Soft Skills: Strong organizational skills and attention to detail, with the ability to manage multiple concurrent commitments accurately. Sound judgment in evaluating cost and logistics options. Ability to support multiple department leaders simultaneously and to prioritize among competing requests. Clear and direct written and verbal communication, including communication of schedule and arrangement changes to affected personnel. Discretion in handling confidential personnel, financial, and compliance information.

Work Environment and Physical Demands (Office Based Role)

Primarily based in an office setting with standard office equipment.
Requires prolonged periods of sitting, using a computer, and communicating by phone, email, and messaging throughout the day.
Frequent same-day shifts in priority driven by field and jobsite conditions.
Occasional travel to client meetings, jobsites, industry events, or training sessions may be required.
Compliance with company safety policies and participation in training sessions as needed.

What We Offer You

At IK Systems, we offer more than just a job-we provide a career with purpose and growth. Our competitive compensation includes a retirement plan with company matching, comprehensive health benefits, and flexible work

options to support your well-being. We invest in your future through continuous learning, industry certifications, and opportunities to work with cutting-edge technology.

Beyond benefits, our team-driven culture fosters innovation, collaboration, and a strong work-life balance. When you join IK Systems, you become part of a team shaping the future of security and technology solutions.

About IK Systems

IK Systems delivers unparalleled, world-class integrated surveillance and security solutions to mission-critical industries across diverse vertical markets.

Beyond just security technology, IK Systems is a full-service low-voltage systems solution provider, offering expertise in IP video, access control, perimeter security, WAN/LAN/Mesh connectivity, complex networks, communications, and digital signage solutions.

Equal Opportunity Statement

IK Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.

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More about this job

Skills

Regulatory compliance
Administrative support
Project management
Onboarding
Logistics
Preventive maintenance
Scheduling
Reporting
Leadership
Documentation
Valid driver's licence
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Construction management
Recordkeeping
Organizational skills
Attention to detail
Communication skills
Office equipment

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