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Added 1 min ago
LH
Full Time - Sales Specialist - Appliances - Day - Bilingual Encouraged
Lowe's Home Centers, LLC
Glenville, NY
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to a variety of benefits beyond…
Added 1 min ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Glen Burnie, MD
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added 1 min ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Glen Burnie, MD
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added 1 min ago
Specialty ASM
Lowe's Home Centers, LLC
Chester, VA
…exceptional benefits and wellness programs for eligible full-time and part-time associates, tailored for many different lifestyles. Our benefits range from health, vision and dental…
Added 1 min ago
Sales Floor Dept Supervisor - Inside Garden
Lowe's Home Centers, LLC
Chester, VA
…exceptional benefits and wellness programs for eligible full-time and part-time associates, tailored for many different lifestyles. Our benefits range from health, vision and dental…
Added 1 min ago
LH
Full Time - Sales Specialist - Millwork - Day
Lowe's Home Centers, LLC
Charleston, SC
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to a variety of benefits beyond…
Added 1 min ago
Senior Actuarial Pricing Analyst
Allianz Insurance
Richmond, VA
Associate, Casualty Actuarial Society designation preferred.
Added 1 min ago
Sales Specialist Flooring
Lowe's Home Centers, LLC
Austin, TX
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to a variety of benefits beyond…
Added 1 min ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Arnold, MO
- Full-time
Whether you need a part-time position or a place to plant yourself and grow, Lowe's is ready to support your goals. As a Lowe's associate, you'll gain access to many benefits beyond…
Added 4 mins ago
A
Laboratory Technician
Actalent
Johnston, IA
- $20 USD / hour
Collaborate with laboratory staff and technical personnel to meet project timelines and team objectives.
Added 4 mins ago
CO
Applications Analyst
City of Raleigh North Carolina
Raleigh, NC
- $74,197 to $115,000 USD / year
The Applications Analyst will work as part of the Trimble applications team supporting Trimble Unity Maintain (formerly Cityworks) and Trimble Unity Construct (formerly e-Builder). These…
Added 5 mins ago
Associate Specialist, Technical Operations Engineer (On-site)
Merck Sharp & Dohme LLC
NJ
…Engineering, Quality, Facilities, Maintenance, Automation, capital project teams, and other program stakeholders. The position combines hands-on manufacturing support with technical problem…
Added 5 mins ago
Applications Analyst I
New York Botanical Garden
Bronx, NY
Associate Director of Enterprise Applications
Added 5 mins ago
Design Engineer - Pride
Pride Mobility & Quantum Rehab
Duryea, PA
Collaborating as part of a team responsible for designing, prototyping, testing, and assembling new mobility devices and improving existing products in accordance with the company’s…
Added 5 mins ago
HRIS Lead
Bell Apartment LLC
Raleigh, NC
…fullest potential. We rise above industry standards when every associate embraces their unique role and seizes the opportunity to make an…
Added 7 mins ago
AE
Contractor - Classroom Quality Program Assoc
APPLETREE EARLY LEARNING PUBLIC CHARTER SCHOOL
Washington, DC
- $30 USD / hour
POSITION DESCRIPTION: The CQ Program Associate is a temporary, part-time contract position designed to support the Every Child Ready (ECR) Assessment Team. The ECR Assessment program…
Added 10 mins ago
Associate Program Consultant
120 Water, Inc.
United States
The Associate Program Consultant (APC) is the operational backbone of the S&D team, responsible for the behind-the-scenes execution that keeps water quality programs running accurately and…
Added 11 mins ago
Operations Project Management Intern
Southeast Toyota Distributors, LLC
FL
Data Entry & Analysis: Update and audit SharePoint and Power BI pages to help maintain accurate project data. Meet with Project Leads, Supervisors, and Managers to review associate time…
Added 11 mins ago
AI & Decision Science Intern
SET Services Group LLC
FL
…or aspects of the job described, and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance, business need and manager…
Added 11 mins ago
Digital Content Writing Intern
World Omni Financial Corp.
FL
…collaborative business environment. Approximately 80% of your time will focus on writing and content-related work, with 20% dedicated to project management…
Added 12 mins ago
Administrative Assistant
Walker White Mechanical
Columbia, SC
Walker White Mechanical | Columbia, SC | Full-Time | On-Site
Added 13 mins ago
MA
Regional Campus Manager - Walker's Square
Milwaukee Area Technical College
Milwaukee, WI
- $77,105 to $104,059 USD / year
Under the leadership of the Associate Vice President, Regional Campuses with a dotted line matrix responsibility to primary supervisors in each area, the incumbent provides leadership,…
Added 14 mins ago
Permits and Local Roads Department Manager
Macomb County
United States
As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.…
Added 16 mins ago
HC
Warehouse Associate I - Onsite - 1st Shift - Romeoville, IL
Hach Company
Romeoville, IL
- $22.5 USD / hour
The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified…
Added 17 mins ago
Retail Merchandiser - Houghton, MI
Retail Execution West LLC
United States
We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.

IK Systems

Administrative Coordinator

Victor, NY, United States

$23.25 to $27 USD / hour

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Job details

Pay: $23.25 to $27 USD / hour
Experience: Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Purpose

The Administrative Coordinator provides administrative and logistical support to IK Systems field operations. The position reports to the EVP of Operations and supports the directors and managers of Operations, the Project Management Office, and Service. Responsibilities include consolidating and maintaining the field technician schedule from Project Management Office and Service requests, arranging and managing travel for field and corporate personnel, administering the company vehicle fleet, maintaining compliance and certification records in coordination with the Director of Compliance, and providing administrative support to Operations leadership. The position requires the exercise of judgment in balancing operational requirements against budget constraints, in allocating technician assignments among competing project and service demands, and in adjusting travel and logistics arrangements in response to changing field and jobsite conditions.

Essential Duties and Responsibilities (The How)

Operations

Assigns and sequences technicians against project schedules, contractual service obligations, and emergency dispatch by matching assignment to certification, licensure, and site-access clearance, not availability alone.
Arrange and adjust all field and corporate travel, including airfare, lodging, rental vehicles, and ground transportation, sequencing arrivals against jobsite start times and site access windows, rebooking as weather, site conditions, or emergency dispatch require, and keeping itineraries accessible to field teams and their supervisors.
Evaluate travel options on total cost to the company, including fare, routing, lodging, timing, and associated labor time, and commit expenditures above budgeted amounts where a lower-priced option would result in greater overall cost.
Reconcile travel and company card charges with Finance, and report travel spend against project budgets to the assigned Project Manager and the EVP of Operations.
Support the directors and managers of Operations, the Project Management Office, and Service with meeting coordination, document preparation, correspondence, and shared operational trackers.
Communicate project awards, crew assignments, and operational updates to the field.
Coordinate new hire onboarding logistics with the HR Operations Coordinator.

Field Support

Manage the company fleet, including preventive maintenance and repair scheduling around crew assignments, new vehicle acquisition, registration, titling, DMV reporting, and insurance enrollment.
Administer vehicle credentials and accounts, including parking passes, toll transponders, and fuel cards.
Maintain fleet records so that vehicle status, assignment, and service history are current and available to Operations leadership.

Safety and Compliance

Serve as an active member of the company safety committee, perform field safety checks, and report findings to the committee and Operations leadership.
the committee and Operations leadership.
Partner with the Director of Compliance on compliance documentation and reporting, including assembling records for internal reviews, customer audits, and regulatory requests.
Track technician certifications, licenses, and required training, notifying supervisors ahead of expiration and escalating gaps to the Director of Compliance and the EVP of Operations.
Performs additional duties as assigned.

Skills and Competencies (What We Are Looking For)

Minimum Requirements

Education: High School Diploma or equivalent required

Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment. Experience arranging business travel required.

Certificates or Licenses: Valid Driver's License required. OSHA 10 and OSHA 30 required within 1 year of employment.

Technical Skills:

Proficient in Microsoft applications, including Word, Excel, Outlook, and Teams
Experience maintaining shared records and trackers relied on across a team
Experience in construction, low-voltage, or a related technical field preferred

Preferred Qualifications

Education: Associate or Bachelor's degree in Business Administration, Construction Management, or a related field

Experience: Fleet administration or vehicle records; arranging travel for personnel working across multiple states; compliance recordkeeping or audit support

Technical Skills: Corporate travel booking or expense platform; fleet or asset tracking systems

Soft Skills: Strong organizational skills and attention to detail, with the ability to manage multiple concurrent commitments accurately. Sound judgment in evaluating cost and logistics options. Ability to support multiple department leaders simultaneously and to prioritize among competing requests. Clear and direct written and verbal communication, including communication of schedule and arrangement changes to affected personnel. Discretion in handling confidential personnel, financial, and compliance information.

Work Environment and Physical Demands (Office Based Role)

Primarily based in an office setting with standard office equipment.
Requires prolonged periods of sitting, using a computer, and communicating by phone, email, and messaging throughout the day.
Frequent same-day shifts in priority driven by field and jobsite conditions.
Occasional travel to client meetings, jobsites, industry events, or training sessions may be required.
Compliance with company safety policies and participation in training sessions as needed.

What We Offer You

At IK Systems, we offer more than just a job-we provide a career with purpose and growth. Our competitive compensation includes a retirement plan with company matching, comprehensive health benefits, and flexible work

options to support your well-being. We invest in your future through continuous learning, industry certifications, and opportunities to work with cutting-edge technology.

Beyond benefits, our team-driven culture fosters innovation, collaboration, and a strong work-life balance. When you join IK Systems, you become part of a team shaping the future of security and technology solutions.

About IK Systems

IK Systems delivers unparalleled, world-class integrated surveillance and security solutions to mission-critical industries across diverse vertical markets.

Beyond just security technology, IK Systems is a full-service low-voltage systems solution provider, offering expertise in IP video, access control, perimeter security, WAN/LAN/Mesh connectivity, complex networks, communications, and digital signage solutions.

Equal Opportunity Statement

IK Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.

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More about this job

Skills

Regulatory compliance
Administrative support
Project management
Onboarding
Logistics
Preventive maintenance
Scheduling
Reporting
Leadership
Documentation
Valid driver's licence
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Construction management
Recordkeeping
Organizational skills
Attention to detail
Communication skills
Office equipment

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