Find work in the United States.

A simpler way to find your next job.

Jobs in the United States

25+ jobs

Save this search

Added just now
JP
Seasonal Part Time Retail Sales/Stock Support
James Perse Los Angeles
Aspen, CO
- $22 USD / hour
- Part-time
The Sales/Stock Support Associate is responsible for receiving, unpacking and preparing merchandise for the selling floor. They are also responsible for the organization, maintenance and…
Added 1 min ago
Chief of Manufacturing Engineering – Castings
Rolls-Royce
United States
Leads technical recovery and operational support - deploying expertise to resolve complex process, capability, quality or rate constraints and restore sustainable performance.
Added 1 min ago
Site Supervisor
MVM, Inc.
Phoenix, AZ
Schedule: This position is mission critical and essential to the ongoing operations and requires a flexible schedule to support a 24/7/365-day operation.
Added 1 min ago
Logistics Site Supervisor (ICE Transport)
MVM, Inc.
El Paso, TX
…the contract assigned, supports operations 24/7, and oversees operational, logistical support, and administrative tasks required to support ground and air…
Added 2 mins ago
RH
Reimbursement Specialist
Robert Half
Towson, MD
- $65,000 to $75,000 USD / year
Perform additional administrative and operational duties as needed to support the reimbursement team.
Added 3 mins ago
FV
Administrative Support III - Academic Programming
Fox Valley Technical College (FVTC)
Appleton, WI
- $24.53 to $28.86 USD / hour
This position demonstrates responsibility and performs a wide variety of technical and operational duties that require specialized knowledge of the college’s Academic Programming operating…
Added 3 mins ago
EH
Access Center Supervisor - Imaging & Specialty Scheduling - Full Time (Hybrid)
Elliot Hospital of the City of Manchester
Manchester, NH
- Full-time
…Specialty Scheduling teams. This position provides leadership and support to front-line coordinators and support staff, ensuring timely, accurate, and patient-centered scheduling services…
Added 3 mins ago
Human Resources Generalist
Alamo Group
Wooster, OH
…Resources Generalist works closely with supervisors and managers to support workforce planning, employee development, attendance management, and employee experience initiatives that align…
Added 4 mins ago
NL
Credentialing Associate (FGP)- Manhattan (Hybrid) Psychiatry
NYU Langone Health
New York, NY
- $50,204.7 to $79,844.9 USD / year
…and escalates issues that may affect provider readiness. The associate exercises independent judgment in interpreting organizational, regulatory, medical staff, and payer requirements to…
Added 4 mins ago
Process Improvement Engineer
The Friedkin Group
Houston, TX
Design and maintain job instructions, accessory installation times, and standard data charts to support operational consistency and accuracy.
Added 4 mins ago
Senior Product Designer - Part D (Pharmacy) Benefits
Humana Insurance Company
Remote, United States
…intuitive experiences that simplify complex benefits information, support informed healthcare decisions, and improve members’ ability to navigate…
Added 4 mins ago
Lead Technology Leadership Professional
Humana Inc.
Remote, United States
…AI-enabled products and engineering solutions that improve operational efficiency, reduce manual toil, and enhance the effectiveness of support and operations…
Added 4 mins ago
Director, Enterprise Quality Engineering
Humana Inc.
Remote, United States
…reliability, resiliency, synthetic monitoring, observability, or operational readiness…
Added 4 mins ago
Senior AI Engineer
Humana Inc.
Louisville, KY · Washington, DC · NY · Tampa, FL · Boston, MA · Dallas, TX
Collaborate with product, engineering, clinical, and operational stakeholders to translate complex business requirements into scalable solutions.
Added 5 mins ago
LA
Admin Assistant in Brockport, NY!
Lifetime Assistance
Brockport, NY
- $18 USD / hour
Support the Community Integration Coordinator and program leadership with administrative and operational needs.
Added 5 mins ago
IT Technician- Microsoft 365 Systems Administrator
Life Cycle Power
Houston, TX
We are seeking an IT Microsoft 365 Systems Administrator who is prepared to support a rapidly growing cloud environment and help modernize our Microsoft 365 and Azure infrastructure. This…
Added 5 mins ago
PB
Sales Consultant Part Time
Palm Beach Tan - Old Trinity Management Company
Del City (Del City), OK
- $11 to $14 USD / hour
- Part-time
…helpful, and passionate individual to represent our brand and support our customers. If you’re a fun, team-oriented professional who thrives in a vibrant and positive environment, we’d love…
Added 5 mins ago
PB
Sales Associate
Palm Beach Tan - Old Trinity Management Company
Lawton (Lawton), OK
- $11 to $14 USD / hour
…helpful, and passionate individual to represent our brand and support our customers. If you’re a fun, team-oriented professional who thrives in a vibrant and positive environment, we’d love…
Added 5 mins ago
PB
Sales Associate
Palm Beach Tan - Old Trinity Management Company
Tulsa (91st & Yale), OK
- $13 to $16 USD / hour
…helpful, and passionate individual to represent our brand and support our customers. If you’re a fun, team-oriented professional who thrives in a vibrant and positive environment, we’d love…
Added 6 mins ago
RH
Front of House Sales Associate
RELIVE Health Malvern
Malvern, PA
- $15 to $23 USD / hour
The Front of House Sales Associate represents the RELIVE brand, maintaining a high level of professionalism and confidentiality at all times. This individual communicates effectively with…
Added 6 mins ago
Subscription Manager
ADDIUM, Inc.
Pullman, WA
Support month-end close deliverables for subscription revenue and deferred revenue tied to the subscription book.
Added 6 mins ago
Self-Checkout Attendant
Festival Foods
Madison, WI
At Festival, people are at the top of our list. You’ll see it in everything from our daily interactions to how we treat our guests – even in our extensive associate benefits and programs.
Added 8 mins ago
RECOVERY SPECIALIST
Fairbanks Native Associ
Fairbanks, AK
The Recovery Specialist provides essential peer-based support and operational coordination for Alaska Native and American Indian (AN/AI) individuals seeking to initiate, stabilize, and…
Added 9 mins ago
Assistant General Manager - The Seagate Beach Club
Shopping Center Management d b a Turnberry Associates
Delray Beach, FL
…teams to elevate the member and guest experience, strengthen associate accountability, and drive operational priorities through completion. This is a key succession role, developing the…
Added 9 mins ago
CNC PROGRAMMER
Kelly Services
United States
Work closely with production teams to transfer new CNC machining processes from NPI to sustained production, providing training and support as needed.

IK Systems

Administrative Coordinator

Victor, NY, United States

$23.25 to $27 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $23.25 to $27 USD / hour
Experience: Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Purpose

The Administrative Coordinator provides administrative and logistical support to IK Systems field operations. The position reports to the EVP of Operations and supports the directors and managers of Operations, the Project Management Office, and Service. Responsibilities include consolidating and maintaining the field technician schedule from Project Management Office and Service requests, arranging and managing travel for field and corporate personnel, administering the company vehicle fleet, maintaining compliance and certification records in coordination with the Director of Compliance, and providing administrative support to Operations leadership. The position requires the exercise of judgment in balancing operational requirements against budget constraints, in allocating technician assignments among competing project and service demands, and in adjusting travel and logistics arrangements in response to changing field and jobsite conditions.

Essential Duties and Responsibilities (The How)

Operations

Assigns and sequences technicians against project schedules, contractual service obligations, and emergency dispatch by matching assignment to certification, licensure, and site-access clearance, not availability alone.
Arrange and adjust all field and corporate travel, including airfare, lodging, rental vehicles, and ground transportation, sequencing arrivals against jobsite start times and site access windows, rebooking as weather, site conditions, or emergency dispatch require, and keeping itineraries accessible to field teams and their supervisors.
Evaluate travel options on total cost to the company, including fare, routing, lodging, timing, and associated labor time, and commit expenditures above budgeted amounts where a lower-priced option would result in greater overall cost.
Reconcile travel and company card charges with Finance, and report travel spend against project budgets to the assigned Project Manager and the EVP of Operations.
Support the directors and managers of Operations, the Project Management Office, and Service with meeting coordination, document preparation, correspondence, and shared operational trackers.
Communicate project awards, crew assignments, and operational updates to the field.
Coordinate new hire onboarding logistics with the HR Operations Coordinator.

Field Support

Manage the company fleet, including preventive maintenance and repair scheduling around crew assignments, new vehicle acquisition, registration, titling, DMV reporting, and insurance enrollment.
Administer vehicle credentials and accounts, including parking passes, toll transponders, and fuel cards.
Maintain fleet records so that vehicle status, assignment, and service history are current and available to Operations leadership.

Safety and Compliance

Serve as an active member of the company safety committee, perform field safety checks, and report findings to the committee and Operations leadership.
the committee and Operations leadership.
Partner with the Director of Compliance on compliance documentation and reporting, including assembling records for internal reviews, customer audits, and regulatory requests.
Track technician certifications, licenses, and required training, notifying supervisors ahead of expiration and escalating gaps to the Director of Compliance and the EVP of Operations.
Performs additional duties as assigned.

Skills and Competencies (What We Are Looking For)

Minimum Requirements

Education: High School Diploma or equivalent required

Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment. Experience arranging business travel required.

Certificates or Licenses: Valid Driver's License required. OSHA 10 and OSHA 30 required within 1 year of employment.

Technical Skills:

Proficient in Microsoft applications, including Word, Excel, Outlook, and Teams
Experience maintaining shared records and trackers relied on across a team
Experience in construction, low-voltage, or a related technical field preferred

Preferred Qualifications

Education: Associate or Bachelor's degree in Business Administration, Construction Management, or a related field

Experience: Fleet administration or vehicle records; arranging travel for personnel working across multiple states; compliance recordkeeping or audit support

Technical Skills: Corporate travel booking or expense platform; fleet or asset tracking systems

Soft Skills: Strong organizational skills and attention to detail, with the ability to manage multiple concurrent commitments accurately. Sound judgment in evaluating cost and logistics options. Ability to support multiple department leaders simultaneously and to prioritize among competing requests. Clear and direct written and verbal communication, including communication of schedule and arrangement changes to affected personnel. Discretion in handling confidential personnel, financial, and compliance information.

Work Environment and Physical Demands (Office Based Role)

Primarily based in an office setting with standard office equipment.
Requires prolonged periods of sitting, using a computer, and communicating by phone, email, and messaging throughout the day.
Frequent same-day shifts in priority driven by field and jobsite conditions.
Occasional travel to client meetings, jobsites, industry events, or training sessions may be required.
Compliance with company safety policies and participation in training sessions as needed.

What We Offer You

At IK Systems, we offer more than just a job-we provide a career with purpose and growth. Our competitive compensation includes a retirement plan with company matching, comprehensive health benefits, and flexible work

options to support your well-being. We invest in your future through continuous learning, industry certifications, and opportunities to work with cutting-edge technology.

Beyond benefits, our team-driven culture fosters innovation, collaboration, and a strong work-life balance. When you join IK Systems, you become part of a team shaping the future of security and technology solutions.

About IK Systems

IK Systems delivers unparalleled, world-class integrated surveillance and security solutions to mission-critical industries across diverse vertical markets.

Beyond just security technology, IK Systems is a full-service low-voltage systems solution provider, offering expertise in IP video, access control, perimeter security, WAN/LAN/Mesh connectivity, complex networks, communications, and digital signage solutions.

Equal Opportunity Statement

IK Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.

Apply About employer

More about this job

Skills

Regulatory compliance
Administrative support
Project management
Onboarding
Logistics
Preventive maintenance
Scheduling
Reporting
Leadership
Documentation
Valid driver's licence
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Construction management
Recordkeeping
Organizational skills
Attention to detail
Communication skills
Office equipment

Report this job