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Added 1 min ago
G
Senior Electrical Engineer
GPAC
Atlanta, GA
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 3 mins ago
G
Senior Electrical Engineer
GPAC
Austin, TX
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 3 mins ago
G
Senior Electrical Engineer
GPAC
Philadelphia, PA
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 4 mins ago
G
Senior Electrical Engineer
GPAC
Des Moines, IA
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 4 mins ago
G
Senior Electrical Engineer
GPAC
Baltimore, MD
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 5 mins ago
G
Senior Electrical Engineer
GPAC
Las Vegas, NV
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 5 mins ago
G
Senior Electrical Engineer
GPAC
Denver, CO
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 5 mins ago
G
Senior Electrical Engineer
GPAC
Dallas, TX
- $110,000 to $140,000 USD / year
This position offers the opportunity to serve as a Project Manager or Lead Electrical Engineer on complex building projects while partnering with multidisciplinary teams to deliver…
Added 8 mins ago
G
Water/Wastewater Engineer
GPAC
Denver, CO
- $90,000 to $150,000 USD / year
Clear Growth Path: From Engineer → Project Manager → Technical Lead → Partner – we map it out with you.
Added 8 mins ago
G
Professional Civil Engineer / Project Manager
GPAC
El Paso, TX
- $80,000 to $125,000 USD / year
We are seeking an experienced Professional Civil Engineer (PE) to join our team as a Project Manager. If you have 8+ years of site/civil engineering experience and are ready to take…
Added 16 mins ago
Value Stream Manager / Starkville, MS
Southwire Company, LLC
Starkville, MS
Added 16 mins ago
Project Manager | CDC | **NOT AN IT ROLE**
Nobis Works
Columbus, MS
The Project Manager’s primary responsibility will be to oversee the daily operations of Mail Screening and delivery to CDC facilities as well as supervising and handling all personnel…
Added 16 mins ago
IP
HSE Manager
Integrated Power Ser
Denver, CO
- $40,123 USD / year
The Denver-Kingston Service Center is seeking an HSE Manager who will develop, implement, and maintain processes for health, safety, and the environment. This role supports all Service…
Added 16 mins ago
UO
HR IT Program Manager
University of Colorado Denver
Boulder, CO
- $109,000 to $119,000 USD / year
Human Resources at CU Boulder invites applications for an HR IT Program Manager! This position will serve as a program manager for Human Resources Information Technology (HRIT) and reports…
Added 16 mins ago
IP
Customer Service Manager
Integrated Power Ser
Denver, CO
- $40,123 USD / year
Integrated Power Service (IPS) is looking for a talented Customer Service Manager to join our Team at the Denver Kingston Street Facility. The Customer Service Manager role is a…
Added 16 mins ago
IP
Area Field Service Manager - Power Transformers
Integrated Power Ser
Denver, CO
- $40,123 USD / year
The Power Transformer Field Service Manager is responsible for overseeing all aspects of the power transformer field service business based out of the Denver Kingston Service Center. The…
Added 16 mins ago
UO
Senior Systems Engineering / Deputy Project Systems Engineer
University of Colorado Denver
Boulder, CO
- $120,416 to $189,585 USD / year
As the Deputy Project Systems Engineer, you will work closely with the Lead Project Systems Engineer and payload teams to implement high-heritage LASP payload systems in a rapid concurrent…
Added 16 mins ago
JM
Water/Wastewater Project Manager
Johnson, Mirmiran &
Englewood, CO
- $65 to $80 USD / hour
Manages project(s) in accordance with scope, schedule, and budget.
Added 16 mins ago
RC
Assistant Quality Manager
Ryan Companies US, Inc.
Denver, CO
- $40,123 USD / year
Assist with training project team members on the use and importance of the QA/QC Program, including Procore or other required software.
Added 16 mins ago
RC
Field Project Controls Manager
Ryan Companies US, Inc.
Denver, CO
- $40,123 USD / year
…tools/technologies. This role will be the first support point of contact for project planning, execution phase activitiesand construction operations…
Added 17 mins ago
G
Project manager Professional Engineer
GPAC
Des Moines, IA
- $93,000 to $140,000 USD / year
Civil Engineer / Project Manager Opportunity with an Established Civil Engineering Firm
Added 17 mins ago
G
Project manager Professional Engineer
GPAC
Davenport, IA
- $93,000 to $140,000 USD / year
Civil Engineer / Project Manager Opportunity with an Established Civil Engineering Firm
Added 24 mins ago
Release Train Engineer
Amentum
Springfield, VA
Supervise the program’s Scrum Masters and User Engagement manager
Added 24 mins ago
Product Manager, Data Management
Amentum
Merrifield, VA
The Product Manager is responsible for overseeing the development of products from development to operational deployment, guiding Scrum Masters and developers through the requirements…
Added 26 mins ago
G
Civil/Site Land Development PE/PM
GPAC
Fresno, CA
- $100,000 to $140,000 USD / year
We are seeking an experienced Professional Engineer (PE) to join our Land Development team in a Project Manager capacity. This individual will play a key role in leading projects, managing…

IEEE

Legal Operations Administrator

New York City, NY, United States

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Job details

Posting language: English
Posted: Nov 3, 2026

Original job description

Job Summary

As a member of the Legal &Compliance team at IEEE, the Legal Operations Administrator will be primarily responsible for providing administrative and legal operations support and related services to the General Counsel and Chief Compliance Officer ("GC") and the Legal team. The Administrator will be required to handle highly confidential information, perform administrative functions, and proactively support L&C by handling some matters autonomously. This position is responsible for supporting L&C's overall ability to provide broad support and legal services in an efficient, cost-effective, and customer-friendly manner by focusing on the operational needs of the department. The Administrator will serve as the office manager for L&C with a focus on activities and office procedures that facilitate the seamless running of L&C, and that further the mission, values, and goals of IEEE. The Administrator reports directly to, and will support the GC. This person will be part of the L&C Legal Operations Team and serve as support and backup for the various operations team members. This is a hybrid role, based in New York City.

Key Responsibilities

Provide analytical and specialized administrative support to L&C leadership by managing logistical details and advanced administrative duties.
Support L&C leadership regarding cross-functional initiatives with professionals in Finance, IT, Procurement and other departments.
Support L&C leadership in maintenance and oversight of all department policies and trainings.
Assist with the development of a comprehensive CLE program as part of the newly established professional development plan for all L&C staff.
Manage and support the implementation and workflow of L&C’s enhanced legal internship and fellowship programs.
Support L&C leadership in the development and implementation of the department’s strategic communications plan.
Assist with managing critical data to improve the effectiveness and efficiency of L&C initiatives.
Create and prepare reports from various databases and spreadsheet files as requested by L&C leadership or departmental policy.
Assist L&C with maintenance of files, filing system and databases, and other legal matter management and document management systems, including document repository for L&C documents.
Process invoices from vendors and follow up on overdue accounts; prepare and track the balances of purchase orders; and process petty cash and travel expense reimbursements for staff.
Seek the most efficient and cost effective method of procuring L&C services, noting areas in need of improvement; research vendors for pricing, turnaround time, etc.; process invoices from vendors and follow up on overdue accounts; prepare and track the balances of purchase orders; and process petty cash and travel expense reimbursements for staff.
Coordinate with the L&C paralegal team and L&C support staff to support correspondence with outside counsel to obtain information and required documentation;
Assist with the preparation of a variety of materials, legal documents, and forms (e.g., memoranda, letters, contracts, proposals, and affidavits); format, edit, and update documents as needed;
Assist with assembling educational/research materials and legal document production (including binders, exhibits, litigation backs, and affidavits of service).
Handle check requests and charge-back memos; monitor, review, and process invoices; submit receipts for reimbursement or purchase verification; maintain and update information regarding L&C vendors, charge-back parties, account numbers, and classifications.
Maintain and prioritize appointment calendar for assigned attorneys in the L&C department, assists with scheduling of internal and external meetings (e.g., reserve conference rooms, maintain a record of attendee responses, and prepare documents for meetings as required).
Answer telephones, screen calls and take messages for attorneys. Promptly respond to mail, telephone, and in-person inquiries from attorneys ; follow-up diligently to inquiries (e.g. draft requested correspondence; mail requested materials); expedite resolution of problems.
Provide analytical and specialized support to conserve supervising attorneys’ time by collecting and assembling data, and running reports.
Brief supervising attorneys on the progress of administrative projects and follow up and take action as required; manage supervising attorneys’ calendars by coordinating and scheduling meetings, teleconferences, and travel; makes arrangements for meeting rooms and conference calling lines as required;
Maintain the legal library and related subscriptions; coordinate logistics of L&C department activities; Represent L&C by acting as the first point of contact for meeting and greeting clients both internal and external; acts as a liaison between the L&C and other departments within the organization; help manage phone and email correspondence for L&C team members..
Address and manage queries regarding routine office management and policy issues.
Serve as logistics manager for L&C client service activities, including booking conference rooms, managing vendors, etc.,
Help rack and manage intake requests for new matters via the matter management system.
Establish, maintain and update the filing system; maintain the security, integrity and confidentiality of L&C data; manage archived files by following established procedures for retention, retrieval, transfer, protection and disposal of files and records.
Help coordinate recruiting, hiring and onboarding of new L&C staff.

Travel Information 5% Domestic

Education

Bachelor's degree or equivalent experience required

Work Experience

8-10 years of relevant experience with an in-house legal team at a large company, government organization, not-for-profit organization, or law firm required

Licenses and Certifications

Notary Public Licensure (NY and/or NJ) preferred

Skills and Requirements

Excellent time and project management skills and ability to work well under pressure to meet strict deadlines.
Effective oral, and written skills including knowledge of grammar, spelling and punctuation, tact, diplomacy, and interpersonal skills.
Highly professional, with strong customer service and positive attitude with all stakeholders.
Responsible, responsive, and reliable in a fast-paced, dynamic work environment.
Proficiency in using various Google Suite and Microsoft Office applications such as Word/Docs, Excel/Sheets, Access, PowerPoint/Slides, and Outlook/Gmail.
Familiar with Internet applications and ability and willingness to learn other office technology and databases.
Excellent organizational skills, with the ability to handle a variety of projects simultaneously and prioritize effectively while paying close attention to details.
Ability to interact effectively with all levels of management and to work and communicate effectively with both internal and external customers.
Ability to work as part of a collaborative team and willingness to pitch in to support L&C team members as needed.
Ability to independently identify administrative inefficiencies and suggest improvements.

Other Requirements:

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

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Jobs in the United States

Senior Electrical Engineer

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Project Manager | CDC | NOT AN IT ROLE

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Area Field Service Manager - Power Transformers

Senior Systems Engineering / Deputy Project Systems Engineer

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Assistant Quality Manager

Field Project Controls Manager

Project manager Professional Engineer

Project manager Professional Engineer

Release Train Engineer

Product Manager, Data Management

Civil/Site Land Development PE/PM

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