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Added 1 min ago
Bartender FT - Lona/Tinta
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Fort Lauderdale, FL
…lunches, free parking, and monetary incentives based on Trip Advisor and GSS mentions, among other perks. Come find your home away from home and join the Westin team…
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Sales Representative - Facility Services
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Sales Representative - Facility Services
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…you will apply the learnings from the Cintas Sales Training Program. This includes putting into practice valuable skills in cold-calling, in-person sales, product demonstrations,…
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Sales Representative - Uniform
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…you will apply the learnings from the Cintas Sales Training Program. This includes putting into practice valuable skills in cold-calling, in-person sales, product demonstrations,…
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Sales Representative - Uniform
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…you will apply the learnings from the Cintas Sales Training Program. This includes putting into practice valuable skills in cold-calling, in-person sales, product demonstrations,…
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Sales Representative - Facility Services
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Structural Engineer, FRE-CSA - Field Remediation Engineering, Civil Architectural Structural
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…the work of cross-functional teams that include: technical program management, product management, architectural, civil engineering, mechanical engineering, electrical engineering, supply…
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Deputy Director, Facilities Operations
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Washington, DC
- $151,661 to $228,000 USD / year
1. Serves as senior advisor to the Director of Facilities Management, and museums and research center directors on facilities operations and maintenance matters affecting the Smithsonian…
Added 2 mins ago
SI
Deputy Director, Facilities Operations
Smithsonian Institution
Washington, DC
- $151,661 to $228,000 USD / year
1. Serves as senior advisor to the Director of Facilities Management, and museums and research center directors on facilities operations and maintenance matters affecting the Smithsonian…
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Aviation Safety Inspector
Federal Aviation Administration
FAA Flight Standards Duty Locations Nationwide
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Serves as a member of the Type Certification Board, Flight Test Group and as advisor to the aircraft certification on flight operation problems involved in the certification processes of…
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Residential Advisor
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The Residential Advisor performs pro-active support and mentorship of all students residing in the residential environment. Assures a well-balanced, nurturing, supportive, and…
Added 4 mins ago
Branch Office Administrator - Scottsdale, AZ
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…the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We’re proud to serve over nine million clients. Our BOAs are a valued part of…
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HR Generalist II
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…institute, division and/or hospital. You will serve as the Program Manager for one or more HR-specific programs, providing counsel and direction to management of HR functions. In this role,…
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Senior Project Manager
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Supervisory Ecologist
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Washington, DC
- $121,785 to $158,322 USD / year
…is to serve as Supervisory Regional Inventory and Monitoring Program Manager in the National Capital Region (NCR). The Incumbent is responsible for supervising and directing the…
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Deputy Chief of Staff for Resource Management
Headquarters, AMC
Redstone Arsenal, AL
- $151,662 to $228,000 USD / year
…Force Development, Appropriated funds, Foreign Military Sales Program, Program Objective Memorandum, Audit, and Finance and Accounting. Serves as the principal advisor and staff director to…
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Deputy Administrator United States Fire Administration
Federal Emergency Management Agency
Emmitsburg, MD
- $151,661 to $228,000 USD / year
The Deputy Fire Administrator serves as the principal advisor to the Fire Administrator regarding the national fire problem and the views and policies of the Nation's Fire Service and fire…
Added 5 mins ago
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Air Operations Officer (Navigator)
Air National Guard Units
Cheyenne, WY
- $125,776 to $163,514 USD / year
…equipment, may include any of the following Air Operation's program support functional areas: Training, Standardization and Evaluation, Tactics, Scheduling, Plans, Command Post,…
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Air Operations Officer (Pilot)
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Cheyenne, WY
- $145,052 to $188,573 USD / year
…equipment, may include any of the following Air Operation's program support functional areas: Training, Standardization and Evaluation, Tactics, Scheduling, Plans, Command Post,…
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Contract Recruiter (EPC)
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- $30 to $40 USD / hour
This is an excellent opportunity for someone who enjoys building relationships, managing a recruiting process from start to finish, and acting as a trusted advisor to hiring leaders.
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Corporate Security Advisor (Technology/Access Control)
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As a technical member of Cigna’s Global Security & Aviation (GS&A) team, the Corporate Security Advisor supports the technology and access-control systems that help protect Cigna offices…
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Product Strategy & Development Senior Advisor - Express Scripts Pharmacy - Remote
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MO · FL · PA · TN · TX
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Added 7 mins ago
LMS Administrator
NetImpact Strategies
Remote, United States
…digital learning resources for a federal healthcare technology program. This role maintains SharePoint training sites and related web content, organizes approved materials, manages…
Added 7 mins ago
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Payroll Support Specialist
ADP
El Paso, TX
- $18.56 to $34.66 USD / hour
This role is responsible for acting as a trusted payroll advisor and client service professional by providing timely and accurate advice around payroll compliance and delivering payroll…

IB3 Global Solutions

Senior Program Operations Specialist

Washington, DC, United States

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Job details

Posting language: English
Posted: Nov 4, 2026

Original job description

COMPANY OVERVIEW

IB3 Global Solutions is a national security company specializing in technical services, strategic advisory services, mission integration, and workforce development that strengthen America's strategic deterrence and counterproliferation enterprise. We support the Department of Energy, Department of War, National Nuclear Security Administration, Department of Homeland Security, and other national security customers through highly specialized technical, analytical, and mission support services.

Our core mission areas include:

· Strategic Deterrence & Nuclear Security
· Counterproliferation & Threat Reduction
· Nuclear Workforce & Mission Readiness
· Mission Integration & Decision Advantage

•

POSITION SUMMARY

IB3 Global Solutions is seeking a Senior Program Operations Specialist to support the planning, coordination, monitoring, and execution of day-to-day operations within its Operational Services Business Unit (OSBU). Working closely with the OSBU Vice President and program managers, this individual will serve as a day-to-day point of contact for customers, prime contractors, and vendors, and will help maintain visibility into project performance, contract requirements, staffing needs, schedules, and operational priorities supporting Department of Energy, Department of Defense/Department of War, and other customers. The successful candidate will independently manage assigned coordination and analysis activities, consolidate information from multiple sources, prepare clear reports and briefings, understand utilization, funding burn, and forecasts, and follow actions through completion. This is a hands-on role that requires sound judgment, initiative, a willingness to handle detail-level tasks directly, and experience supporting the execution of federal contracts.

Requirements

ESSENTIAL JOB FUNCTIONS & DUTIES

· Support the OSBU Vice President and program managers in planning, coordinating, and monitoring business unit programs, projects, and operational priorities, including tracking action items, preparing read-aheads, and drafting routine correspondence on the Vice President's behalf.
· Serve as a day-to-day point of contact for customers, prime contractors, and vendors; respond to routine requests, coordinate deliverables and meetings, and elevate significant issues with recommended next steps.
· Maintain integrated schedules, deliverable trackers, action logs, and status reports; identify dependencies, emerging risks, and issues requiring management attention.
· Collect, validate, and consolidate program information to prepare recurring performance reports, dashboards, executive briefings, and responses to customer or prime contractor requests, taskers, and data calls.
· Coordinate with program managers, Contracts, and Finance to monitor contract execution milestones, reporting requirements, funding status, obligations and burn rates, periods of performance, and upcoming contractual actions (e.g., modifications, option exercises, and incremental funding).
· Assist the OSBU VP with reviewing labor utilization, expenditures, and forecast inputs; identify discrepancies and coordinate follow-up with Finance.
· Coordinate day-to-day vendor and subcontractor activities, including onboarding, agreements, purchase requests, and invoice and timesheet review, with HR, Contracts and Finance.
· Track staffing requirements and coordinate recruiting, onboarding, customer approval, and access-readiness activities with the appropriate corporate functions, including clearance processing, visit requests, and site access with the Facility Security Officer (FSO).
· Organize program reviews and operational meetings, prepare agendas and supporting materials, document minutes and decisions, and track assigned actions through completion.
· Coordinate travel and logistics for customer meetings, site visits, and program events.
· Support program startup, transition, and closeout activities by coordinating requirements, documentation, schedules, and responsible parties.
· Maintain organized program records and collaboration tools to support accurate reporting, continuity, and timely access to information.
· Identify and implement practical improvements to OSBU reporting, coordination, and operational processes.
· Provide project experience summaries and other operational inputs for proposals and new task-order planning, and maintain opportunity and proposal deadline trackers, as assigned.
· Coordinate with other IB3 business units and corporate functions as required to support OSBU commitments.

MINIMUM QUALIFICATIONS

· At least five (5) years of relevant experience to include experience supporting federal contracts involving DOE/NNSA and/or defense customers, including practical experience with contractor program execution, project coordination, or program management support.
· Demonstrated ability to independently coordinate multiple assignments, monitor deadlines, resolve routine issues, and elevate significant concerns with recommended next steps.
· Professional, responsive communication skills and comfort serving as a point of contact for customers, prime contractors, and vendors.
· Willingness to handle hands-on, detail-level, and administrative tasks alongside higher-visibility work.
· Experience preparing program status reports, leadership briefings, and other written products using information from multiple contributors.
· Working knowledge of federal contract execution concepts, including statements of work, task orders, deliverables, staffing requirements, funding constraints, and customer reporting.
· Knowledge of basic program financials to include understanding utilization and funding burn concepts
· Proficiency with Excel, PowerPoint, Word, Teams, and SharePoint.
· Strong analytical, organizational, and communication skills, with demonstrated attention to accuracy and follow-through.
· At minimum must be eligible for a Top Secret or DOE Q clearance. An active Top Secret or DOE Q clearance is preferred.

EDUCATION AND CERTIFICATION(S) REQUIRED

· Bachelor’s degree in a relevant field to include business administration, public administration, project management, finance, national security, or a related discipline.

PREFERRED QUALIFICATIONS

· Eight (8) years of relevant experience is preferred
· Experience supporting both DOE/NNSA and defense customers, highly desired.
· Experience supporting national security, threat reduction, CBRNE defense, mission readiness, or related federal programs.
· Experience coordinating across multiple contracts, project teams, or geographically dispersed locations.
· Experience at a small or growing government contractor where roles span multiple functions.
· Exposure to on-site contractor workforces at government facilities, including Service Contract Act (SCA)-covered positions.
· Familiarity with labor utilization, funding burn rates, forecasting, and program performance reporting, and working knowledge of federal contract types and pricing structures, including Firm-Fixed-Price (FFP), Time-and-Materials (T&M), and Cost-Reimbursement contracts, as well as task orders issued under Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts; ability to apply financial concepts - including direct labor costs, fringe benefits, overhead, general and administrative (G&A) expenses, and wrap rates - to support cost analysis and the development of billing rates and proposed profit or fees.
· Experience with project scheduling, dashboard, or workflow tools (e.g., MS Project, Smartsheet, or Power BI).
· CAPM, PMP, or other relevant professional development certification

WORKING CONDITIONS

· Travel may be required to support customer meetings, site visits, or program activities, including occasional travel to IB3 locations in Oak Ridge, TN and Albuquerque, NM.
· Participation in conferences, trade shows, and other events may be required in the National Capital Region and other locations.
· This is a hybrid position. Remote/work from home will be allowed for up to three days out of the week. Work on-site at the IB3 office in D.C. is expected at least twice a week.
· This is a full-time position with an expected 40-hour workweek. IB3 allows flextime within a pay period.
· Core working hours are 10:00 AM – 3:00 PM, with flexibility based on program needs.
· Work is primarily performed in an office/desk environment, requiring prolonged periods of sitting, computer use, and communication with internal and external stakeholders.

•

BACKGROUND CHECK & DRUG TEST NOTICE TO APPLICANT

IB3 Global Solutions is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-employment background investigation and drug screening. The drug screening will involve a 9-panel urine test in compliance with all EEOC and FCRA regulations. Further, all employees are subject to being randomly selected for drug testing without advance notification during their employment. The background investigation may involve verifying or reviewing any of the following relevant information:

•

· Social Security Number
· Criminal Convictions & History
· Prior Employment History
· Credit
· Educational History

Benefits

· Company-paid medical, dental, vision
· 401(k) with Employer Match
· Life Insurance
· Financial Advisor access
· Disability Insurance
· Paid Time Off and Flex Holiday Plan
· Health & Wellness Program
· Health Care Concierge
· Employee Assistance Program

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