Documentation Specialist

About us

HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence.

HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries. For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future.

Do you want to join our team? At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed.

Summary The Documentation Specialist is a key member of the Quality Assurance team at HMH, providing essential Quality support to new build and overhaul products. In this role, you will be responsible for the compilation of manufacturing record books, assurance of traceability and documentation compliance for customer requirements.

Job Responsibilities

• Create databooks per the requirements of the contract and quality plan.
• Interface and schedule auditing agency, customer or third party for the review of databooks.
• Provide completion dates, including third party review to the appropriate personnel.
• Work via sales order and product trace information from production, compile the specific data certificates for components as required.
• Receive pick slips from warehouse, review and verify all requirements are met and build product certificates of conformance for the finished product.
• Read and understand quality plans to determine specific databook requirements.
• Assist in problem solving for assurance to regulatory requirements.
• Identify risks to on-time delivery and capture defects to facilitate continuous improvement and risk mitigation.
• Share best practices and drive consistency/standardization on all product offerings.
• Prioritize and eliminate backlog by working with production and scheduling to understand upfront activities like capacity planning and supplier documentation.
• Support customer issue resolution by responding to customers via online portal.
• Electronically file various record documents such as MTRs, work orders, NDE reports, coating records, hardness reports, weld maps, etc.
• Support issue resolution by researching quality documentation/product history data.
• Work with MRP system and trace database to extract documentation.
• Any other duties as assigned.

Qualifications

• High school diploma / GED with at least 3 years of experience in Oil & Gas -Manufacturing.
• User knowledge of MS applications.

Desired Characteristics

• Strong oral and written communication skills.
• Ability to work across organizational boundaries.
• Knowledge of manufacturing processes and special processes.
• Knowledge of HMH equipment.
• Strong interpersonal and leadership skills.
• Ability to coordinate several projects simultaneously.
• Effective problem identification and solution skills.
• Proven analytical and organizational ability.

Additional Information

• Must be legally authorized to work in the United States on a full-time basis, now or in the future, without employer sponsorship for employment visa status.
• No relocation assistance.

Location: Houston-JFK