Interim Event Planning Manager (Taskforce)

At Hyatt, our people are at the heart of the guest experience. Thompson Dallas is part of Hyatt’s lifestyle portfolio, bringing together thoughtful design, food and beverage, cultural experiences and authentic service in Dallas’ historic Main Street District. Thompson Dallas is seeking a Task Force Event Planning Manager for a temporary onsite assignment. This hands-on role supports group meetings, events and celebrations, helping ensure planning remains organized, communications are clear and execution is seamless. This assignment is expected to begin as soon as possible in early November. The selected colleague must be available to commit to a minimum 30-day onsite assignment. Onsite accommodations and travel are provided for the duration of the assignment.

Key Responsibilities

• Serve as a primary contact for assigned group and event clients from pre-planning through event completion.
• Review contracts and coordinate guestrooms, meeting space, food and beverage, audiovisual, billing and special requests.
• Prepare and distribute event documentation, group resumes and timelines.
• Partner with Sales, Banquets, Culinary, Front Office, Housekeeping, Engineering, Accounting and audiovisual teams to support event execution.
• Attend planning meetings, pre-cons and site inspections as needed.
• Respond to client questions and event changes promptly, coordinating solutions with the appropriate teams.
• Monitor event details, room blocks and billing instructions for accuracy and revenue integrity.
• Identify appropriate upgrades and enhancements that support client needs and event revenue.
• Maintain accurate records in Hyatt event and hotel systems.
• Support other event planning priorities as assigned.
• Previous hotel event planning, event sales or related hospitality experience required.
• Hyatt event planning experience strongly preferred.
• Strong organizational skills, attention to detail and ability to manage multiple priorities.
• Clear, professional written and verbal communication skills.
• Experience with Hyatt event and property management systems preferred.
• Knowledge of guestrooms, meeting space, food and beverage, audiovisual and event billing processes preferred.
• Sound judgment, a service-driven approach and ability to work effectively across departments.
• Flexible availability based on event and business needs.
• Availability to begin the assignment as soon as possible in early November and commit to a minimum 30-day onsite assignment.

Physical Requirements

• Ability to stand and walk for extended periods and move throughout meeting and event spaces.
• Ability to bend, reach, push, pull and move event materials or supplies as needed.
• Ability to occasionally lift and carry up to 50 pounds, with or without reasonable accommodation.
• Ability to use a computer, telephone and other office equipment for extended periods.

Thompson Dallas is committed to creating a workplace where colleagues feel valued, respected and supported. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by applicable law.