Event Coordinator

The Hotel:

Connect to the heart of the West and embrace the captivating optimism of the Sonoran Desert at Grand Hyatt Scottsdale Resort. The richly appointed property and sophisticated architectural designs inspired by Frank Lloyd Wright, reflect the romance of the American Southwest. Our magnificently designed property and artistic architectural features amplify dramatic mountain views, inspire connections to water, and reveal enticing botanical interactions. Captivating amenities and six elevated dining experiences, led by celebrity chef Richard Blais, echo the region's variety and rich heritage–beckoning travelers to deeply connect with the illuminating essence of our surroundings. At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleague’s become family. Since 1957, our colleagues have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers. Benefits & Perks Opportunities to work around the world with Hyatt Hotels and Resorts Discounted & Complimentary Hotel Room Nights Enjoy free employee meals in our employee dining hall Free covered parking Medical Dental and Vision Insurance (Full-time colleagues) Retirement savings plan Excellent training and professional development Tuition/Wellness reimbursement, up to $1,000 a year! Employee Stock Purchase plan Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more

Roles and Responsibilities include but are not limited to:

The Event Coordinator provides administrative and operational support to the Event Planning Managers and Event Sales Managers throughout the event planning process. This position assists with the coordination of event details, preparation of Event Orders (EOs), resumes, rooming lists, VIP requests, amenities, and other event-related documentation to ensure seamless communication between clients and hotel departments.

• Supporting Event Planning Managers and Event Sales Managers with daily administrative and event coordination tasks.
• Preparing, updating, and distributing Event Orders, Group Resumes, Banquet Event Orders, and other event documentation.
• Coordinating VIP amenities, special requests, and guest preferences with internal departments.
• Assisting with client communications and follow-up throughout the planning process.
• Maintaining accurate event files, tracking changes, and ensuring information is communicated to operational teams.
• Supporting pre-convention, turnover, and internal planning meetings as required.
• Assisting with rooming lists, reservation reviews, and group-related logistics.
• Partnering with hotel departments to ensure event details are accurately communicated and executed.
• Assisting with site inspections, client visits, and special projects as assigned.
• Performing various administrative and operational duties in support of the Events Department.

Qualifications:

• Passion for delivering exceptional guest and client experiences in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency in Microsoft Office applications and hotel/event management systems.
• Ability to work independently and collaboratively within a team environment.
• Hospitality, Event Management, Business, or related degree preferred but not mandated; equivalent experience considered.
• Previous hotel, hospitality, catering, or event coordination experience preferred.

Our Values: Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

About The Hiring Process We are excited that you have chosen to express interest in joining Hyatt Hotels and Resorts. We will be sure to take a look at your application and get back to you within a week of your submission. Thank you for your patience while we do so.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Proof of eligibility to work in the United States is required, as well as a completed background check.