Accounting Clerk

JOB SUMMARY: The Accounting Clerk is responsible for assisting the Director of Finance in overseeing the smooth and efficient processing of accounting-related information and systems at the property level.

Responsibilities:

Accounts Payable (A/P)

• Utilize BirchStreet to review, match, and process purchase orders, receiving documents, and vendor invoices.
• Ensure all invoices are properly uploaded, routed, and approved through BirchStreet’s workflow before payment.
• Maintain vendor profiles and update purchasing or approval workflows within BirchStreet as needed.
• Reconcile vendor statements and maintain organized digital/physical AP files.
• Verify accuracy of vendor invoices, match with purchase orders, receiving documents, and obtain proper departmental approvals.
• Preparing accruals for expenses and other outstanding costs during month-end and year-end closing.

Income Audit

• Support daily income audit tasks, including:
• Reviewing daily revenue reports form PMS/POS systems.
• Verifying accuracy of cash drops, credit card settlements, and revenue postings.
• Assist the Staff Accountant and/or Director of Finance with revenue-related reporting as needed.
• Perform other duties and projects as assigned by the Director of Finance.

Policy and Service Responsibility

• Must adhere to all hotel/company loss prevention guidelines.

Physical Requirements

• Able to perform the essential functions consistent safely and successfully with the ADA, FMLA, and other federal, state and local standards, including meeting quality standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 25 lbs.
• Must be able to sit, stand, and squat frequently.
• MINIMUM REQUIREMENTS
• High School graduate or equivalent.
• Must be able to provide legible communication.
• Must be able to compute mathematical calculations.
• Hotel experience preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Possess a working knowledge of basic office equipment such as calculators, fax machines, copiers, scanners and printers and automated property management systems.
• Ability to maintain hotel's standards, policies, and procedures.
• Ability to maintain confidentiality of pertinent hotel data.
• Possess an independent work ethic to perform job functions.
• Ability to work cohesively with other departments and coworkers as part of a team.
• Maintain high level of office organization by daily filing routine of all job-related files.
• Attention to detail and accuracy.