Proposal Support Analyst I

Proposal Support Analyst I Corporate Office Fort Walton Beach, Florida HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. Summary HX5 is seeking a detail-oriented Proposal Support Analyst to support Business Development (BD) and proposal activities. This position combines proposal coordination, technical writing, document production, graphic design, research, and knowledge management to help develop compliant, compelling, and professional government proposals. The analyst will collaborate with proposal managers, capture teams, subject matter experts (SMEs), and corporate leadership. Essential Duties and Responsibilities This position includes the following. Other duties may be assigned.

• Request for Proposal (RFP)/Request for Information (RFI) Analysis & Compliance Support: Review government solicitations to identify technical requirements, submission instructions, and evaluation criteria, including Sections L and M. Assist with compliance matrices, annotated outlines, submission checklists, and quality control reviews.
• Technical Writing & Content Development: Research, interview SMEs, and assist with drafting, editing, and refining technical narratives, past performance descriptions, and other proposal content.
• Capability Matrices & Assessments: Assist with developing capability matrices, past performance crosswalks, and technical alignment assessments to support opportunity qualification, teaming, and proposal development.
• Document Formatting & Production: Develop, format, edit, and finalize professional documents using Microsoft Word, Excel, PowerPoint, and Adobe Acrobat ensuring consistent branding, formatting, and submission readiness.
• Proposal Graphics & Visual Communication: Create organizational charts, process diagrams, infographics, and technical graphics that effectively communicate complex solutions using Adobe Creative Cloud, or similar tools.
• SharePoint & Knowledge Management: Maintain BD and proposal SharePoint sites, document libraries, version control, and organized repositories of approved proposal content, past performance references, resumes, graphics, and templates.
• BD Research & Support: Research government opportunities, competitors, teaming partners, and contract vehicles; organize findings and maintain opportunity tracking resources.
• Data Tracking: Track action items, support review activities, and assist proposal teams in meeting internal milestones and submission deadlines.
• Marketing & Communications Support: As workload permits, assist with corporate capability statements, marketing materials, presentations, and professional digital communications.

Education/Experience:

• Bachelor's degree in English, Communications, Marketing, Business, or a related field preferred.
• One (1) to three (3) years of experience in proposal support, technical writing, or related work preferred.

Required Skills:

• Basic familiarity with government contracting, RFP requirements, Sections L and M, and proposal development processes.
• Advanced proficiency in Microsoft Word and PowerPoint; working knowledge of Excel, Adobe Acrobat, SharePoint, and graphic design applications.
• Excellent writing, research, organizational, communication, and teamwork skills, with strong attention to detail and the ability to meet deadlines.

Other Position Requirements:

• Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.

Position Type/Expected Hours of Work This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours. Travel This position does not require travel.

HX5 offers a competitive salary and benefits package to include:

• Relocation Assistance
• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Medical and Dependent Care Flexible Spending Accounts
• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status. HX5, LLC is a Drug Free Workplace Employer. ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.