Project Administrator

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13692756

As a Project Administrator, youll be the backbone of the project team, keeping everything organized and moving forward. Youll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.

Duties/Responsibilities: Contract & Financial Management

• Process AP invoices, subcontractor/vendor billings, and owner billings.
• Prepare owner contracts, change orders, and assist with contract reviews.
• Enter project estimates into Viewpoint and generate monthly billing reports.
• Review work orders and send invoices upon completion.

Project Coordination & Documentation

• Set up new jobs, create folders, and maintain project files.
• Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents.
• Notify subcontractors of completion dates and collect closeout items.
• Replace/update drawings and assist project managers and superintendents as needed

Compliance & Administrative Support

• Review insurance certificates for compliance.
• Manage W-9 distribution, scan/upload safety documents, and maintain filing systems.
• Complete additional tasks assigned by the area leader.