Grant Coordinator

Summary

Reporting to the Senior Development Director, the Grants Coordinator is responsible for the day-to-day ownership and coordination of a portfolio of institutional funders and grants across the full grant and relationship lifecycle, including prospect research, funder cultivation, proposal development, grant submissions, reporting, funder stewardship, recordkeeping, and post-award support.

This position works collaboratively across Human Options to identify funding needs, develop compelling proposals, supporting materials, and ensure grant requirements and deadlines are successfully met. The Grants Coordinator is a clear and strong communicator. They are a highly organized, collaborative, and self-motivated professional with strong writing, relationship-building, and project management skills.

Duties and Responsibilities

Grants Portfolio & Lifecycle Management

• Own the day-to-day management of a portfolio of prospective and current institutional funders and grants (i.e., government agencies, private foundations, and corporate funders) across the full grant lifecycle, from prospecting and cultivation through application, award, reporting, stewardship, and renewal.
• Coordinate contributors across departments and levels of the organization to keep grant proposals and reports moving toward submission and ensure required materials are received on schedule.
• Identify potential barriers or delays early, take appropriate steps to resolve them, and elevate risks to the Senior Development Director when additional support or decision-making is needed.
• Monitor grant goals, deliverables, and outcomes in collaboration with program and leadership teams to support successful grant implementation, compliance, and reporting.

Proposal Development, Writing, and Reporting

• Prepare compelling grant proposals, applications, letters of inquiry, and reports for government agencies, private foundations, and corporate funders to secure general operating and program-specific support.
• Compile, organize, and synthesize information through staff collaboration, database research, and other fact-finding activities to support accurate and effective grant submissions.
• Lead content development for grant proposals, grant reports, case statements, annual reports, stewardship reports, and other funder-facing materials, producing polished writing appropriate to varying audiences that requires minimal substantive editing.
• Partner with Fund Development and program teams to develop communication materials supporting grant proposals, reporting, funder relations, evaluation, and knowledge sharing.

Funder Relations & Prospecting

• Manage a portfolio of current and prospective government, foundation, and corporate funders by cultivating, developing, and maintaining relationships through meetings, site visits, correspondence, and other stewardship activities.
• Develop a strong understanding of funder priorities, requirements, interests, and relationship history and apply that knowledge throughout cultivation, proposal development, reporting, stewardship, and renewal or upgrades.
• Serve as a knowledgeable and responsive liaison between funders and internal teams, facilitating clear and timely communication throughout the grant lifecycle.
• Partner with program and leadership teams to understand program and client needs and priorities and use that knowledge to assess the alignment and viability of potential funding opportunities.
• Research and identify government, foundation, and corporate funding opportunities that align with organizational programs, priorities, and eligibility requirements.
• Identify opportunities to expand and diversify private and institutional funding by bringing viable opportunities forward for consideration in partnership with the Senior Development Director and appropriate organizational leaders.
• ​​​​​​​Represent Human Options as a community ambassador, advancing awareness of the organization’s mission and relationship violence prevention and response efforts.

Grant Administration & Compliance

• Maintain comprehensive and organized grant records, including funding opportunities, applications, agreements, reports, supporting documentation, and funder correspondence.
• Maintain accurate grant and funder information and deadlines in Raiser’s Edge and other tracking systems (e.g., Instrumentl), including letters of inquiry, applications, reporting requirements, deliverables, stewardship activity, and renewal or upgrading opportunities.
• Upon receipt of grant funding, coordinate with appropriate teams to ensure funder requirements, deliverables, and reporting obligations are understood and addressed.
• Monitor grant compliance and implementation in collaboration with leadership, program, and finance teams.
• Provide guidance and support to staff regarding grant startup, implementation, reporting requirements, and ongoing compliance.
• Identify potential compliance concerns, missed deliverables, or other challenges early and elevate issues appropriately to support timely resolution. ​​​​​​​
• Prepare monthly grant tracking and status reports for Executive Leadership and the Board of Directors.
• Collaborate with leadership and finance staff to support grant-related revenue planning, forecasting, and budgeting.

Qualifications

• Bachelor’s degree or commensurate work experience required.
• Three years of grant-writing experience involving government, private, and corporate grant proposals highly preferred.
• Familiarity with domestic violence programs is a plus.
• Exceptional writing, editing, presentation, and communication skills.
• One to two years of demonstrated project-management experience.
• Strong interpersonal and relationship-management skills.
• Proficient skills in Microsoft Office and Raiser’s Edge (or similar CRM).
• Strong interpersonal skills to manage collaboration with multiple staff members, synthesize information, and infuse gathered knowledge throughout organization.
• Working knowledge of grant database software programs, such as Instrumentl.
• Advanced proficiency in Microsoft Office, including Outlook, Word, and Excel and working knowledge of computer database program entry and report generation.
• Complete the 40-hour Domestic Violence Advocate certification training post-hire.

Prospective employees must pass a background screening to the satisfaction of the agency prior to placement. Since background screenings take time to complete, applicants are encouraged to apply early.

We are an equal opportunity employer and value diversity at our organization. We strongly encourage survivors of domestic violence to apply. We strongly encourage applicants of diverse race, color, age, religion, gender, gender identity, sexual orientation, national origin, marital status, veteran status, disability status, or any other status protected by federal, state, or local law to apply. All employment is decided based on qualifications, experience, merit, and business needs.