Program Assistant, Part-time, Gateway to Innovation

Position Description Part-time Program Assistant, Gateway to Innovation (Grant-funded) Hudson County Community College Jersey City, New Jersey Office: Continuing Education and Workforce Development, Reports to: Director of Gateway to Innovation Salary Grade: $25.00/ per hour; (maximum of 24 hours per week) This is a part-time grant-funded position.

“Hudson is Home”“Hudson is Home” is about our people. Hudson County Community College truly cares about our faculty, staff, students and community. At HCCC, you will be respected, supported, and valued! Our caring, collaborative, and diverse culture is what defines us and together we can and will achieve our dreams!

Our Perks HCCC provides part-time employees with paid sick time, employee assistance programs, flexible spending accounts, flexible work schedules , employee discount marketplace, and more. Part-time employees are authorized to work a maximum of 24 hours per week.

About This Role

Department/Division Introduction The School of Continuing Education and Workforce Development is an exciting and entrepreneurial office within the College, which offers a wide variety of non-credit classes, certification programs, seminars, and training sessions for the community. These offerings are focused on revitalizing careers, upgrading skills and credentials, growing businesses, and pursuing pastimes and passions. Additionally, the HCCC Center for Business & Industry (CBI) is the area leader in developing and delivering educational classes and programs for Hudson County’s businesses, organizations and individuals. Join a winning team focused on serving the educational training needs of the Hudson County business community.

Summary of Duties What You’ll Do Reporting to the Director, Gateway to Innovation, The Grant Program Assistant’s essential function is to:

• Perform routine to complex clerical and technical accounting grants management functions including monitoring financial administration such as accounting procedures to track expenditures;
• Maintaining adequate internal control systems, assisting with financial audits, perform budget analysis;
• Coordinate and gather student activity is tracked efficiently, prepare reports, monitor compliance with grant regulations, summarize and report the result of grant activities.

Qualifications

What You’ll Need

• Associate’s degree or 2 years of related experience, to include administrative experience.
• Experience working in a multicultural, urban environment coordinating workforce training activities in higher education and/or a public workforce setting.
• Proficiency working with Smartsheet, various computer software programs including Microsoft Office suite including Word and Excel.
• Proficiency with social media posting, captions, and media uploads.
• Proven ability to manage up and down to achieve successful results.
• Technology Skills: The department relies on technology to scale its efforts. We need individuals skilled in database management, spreadsheets, video conferencing, email management, word processing, and electronic presentations.
• Engagement Skills: This concept is robust and inclusive – engaging internal and external constituents for the first time, customer services skills, and marketing skills. Attention to detail and the ability to write well impacts engagement. Projects a professional, positive self-image in appearance, confidentiality, courtesy, conduct, fairness, and personal integrity at all times.
• Flexibility: HCCC strives to be agile and flexible to the evolving needs of alumni, the local community, and changes in the labor market. We want you if you can thrive in environments that change.
• Strategic Thinking: We are a culture of continuous improvement. Your thoughtful attention to program challenges, the contribution of ideas, having a vision, and setting goals are significant to the college’s growth.
• Excellent organizational, problem-solving, leadership, and interpersonal skills.
• Must demonstrate a high level of initiative and ability to work independently with a thoughtful approach to problem-solving.
• Sound judgment. Comfortable handling and safeguarding confidential information.
• Authentic passion for Hudson County Community College’s mission.

Preferred Qualifications:

• Bi-lingual preferred: Spanish / Arabic languages are a priority for the community.
• Bachelor's degree

Benefits

HCCC EMPLOYEE BENEFITS:

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. (Does not apply to Part-time staff).

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.