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Atlanta, GA · Boston, MA · Charlotte, NC · Jersey City, NJ · McLean, VA · Miami, FL · Morristown, NJ · NY · Philadelphia, PA · Stamford, CT
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HR Solutions

Executive Assistant

Baton Rouge, LA, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

We are seeking a highly organized, proactive, and detail-oriented professional to provide executive-level administrative support in a fast-paced environment. This role requires exceptional communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency. The ideal candidate is a resourceful problem-solver who can anticipate needs, streamline workflows, and help keep leadership focused on strategic priorities.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
Arrange domestic and international travel, including itineraries, accommodations, and transportation.
Prepare, proofread, and organize correspondence, presentations, reports, and other business documents.
Serve as a primary point of contact for internal and external communications on behalf of leadership.
Track action items, deadlines, and follow-ups to ensure timely completion of priorities.
Support meeting preparation by gathering materials, creating agendas, and capturing notes as needed.
Coordinate special projects and assist with planning meetings, events, and offsite activities.
Handle confidential information with a high level of professionalism and discretion.
Anticipate needs and proactively resolve scheduling or administrative conflicts.
Perform additional administrative duties and projects as assigned.

Qualifications

Proven experience providing administrative support to senior-level leaders or executives.
Excellent written and verbal communication skills.
Strong organizational abilities with exceptional attention to detail.
Ability to manage competing priorities and work independently in a dynamic environment.
Proficiency with common office software, calendar systems, and collaboration tools.
High degree of professionalism, discretion, and reliability.
Strong problem-solving skills and a service-oriented mindset.
Ability to build effective working relationships across all levels of an organization.

Preferred Qualifications

Experience supporting multiple executives or working in a fast-paced corporate environment.
Familiarity with project coordination, event planning, or travel management.
Experience preparing polished presentations and executive-level documents.

What Success Looks Like

Leadership receives reliable, timely support that enables greater focus on strategic work.
Schedules, communications, and priorities are managed with accuracy and foresight.
Administrative processes run smoothly, efficiently, and with minimal oversight.
Stakeholders experience clear communication, responsiveness, and professionalism.

Benefits

Competitive compensation
Opportunities for professional growth and development
Collaborative and supportive work environment
Exposure to strategic business operations and leadership initiatives

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