HR Coordinator

The Human Resources Coordinator is responsible for assisting the Human Resources department with providing guidance, support, and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources department. The HR Coordinator’s main responsibility is to assist the HR manager in every aspect of human resources by responding to the queries of employees. In addition, the HR Coordinator is responsible for assisting supervisors with payroll, time-keeping records, assisting with recruiting, and onboarding for new hires, completing reference and background checks and drug screens, employee engagement, and supporting projects assigned by the Human Resources Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Duties:

• Recruiting - Support team in scheduling and/or performing phone screens and interviews on candidates.
• Facilitating orientation and onboarding sessions as required for new hires.
• Running, Inputting, and Maintaining HR reports for the lab leadership.
• Creating, Monitoring, and administering employee badges.
• Assist with addressing employees’ Human Resource related questions and concerns.
• Assist with employee relations matters by meeting with employees / leadership and conducting investigations.
• Assist the leadership team with resolving payroll time and attendance issues.
• Submit any employee changes to HQ Payroll including the following: new hires, terminations, department changes, time off (PTO, sick, leave of absence), employee data changes, salary changes, and other miscellaneous payroll changes.
• Complete data entry into the HRIS systems.
• Work schedule will be in office daily, Monday – Friday, 8am – 4:30pm with no remote work from home opportunities.

Secondary Duties:

• Assist with the company’s employee engagement initiative.
• Develop and implement ideas for improvements in employee relations.
• Support the Human Resources Manager in general communications and campaigns including organizational announcements, survey updates, and wellness campaigns.
• Perform other duties or complete special projects as requested.

CORE COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following core competencies: Professionalism - They set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner that is aligned with generally accepted values and within the guidelines and best practices of their chosen profession. Oral Communication - Speaks clearly and persuasively in positive or negative situations. Interpersonal Skills - Maintains confidentiality. Diversity - Promotes a harassment-free environment. Time Management - They focus on completing all work tasks in a timely manner, while remaining responsive enough to react to competing demands and shifting priorities. They can manage multiple responsibilities while being organized, keeping on top of important time-sensitive tasks, and performing all work accurately. Ethics - Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Judgment - Displays willingness to make timely decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in timely manner. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• Associate or bachelor’s degree in training and development or Human Resources preferred.
• High School Diploma or GED required.
• 3 to 5 years clerical, secretarial or administrative experience required.
• 3 – 5 years previous experience in Human Resources strongly preferred within a manufacturing environment.
• Ability to work some evening hours as needed.
• Excellent written and verbal communication skills required.
• Proficiency in Microsoft Word and Excel required.
• Bilingual, Speaking Spanish, and English required.

Experience:

Knowledge, Skills, and Abilities:

SAFETY REQUIREMENTS:

• While performing the duties of this job, the employee is expected to observe the posted safety requirements in the areas they are working.
• Through understanding of Hoya’s Injury and Illness Prevention Program and safety policies
• Closed toe and heel shoes are required.

PHYSICAL REQUIREMENTS:

While performing the duties of the job, the employee is regularly required to work in a siting position, reach forward with hands and arms, and walk. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Driven by a passion for partnership as well as innovation, HOYA has been a partner to Eye Care Professionals for over 75 years, enabling them to give people the greatest gift, the gift of vision. We provide Eye Care Professionals with the lenses, consultation solutions and other services that help them to develop their practice while changing the way people see the world. We see them as visionaries, and everything we do is for them. Founded in Japan in 1941, today, HOYA has a presence in over 80 countries across the globe.

HOYA Group: Founded in 1941 in Tokyo, Japan, HOYA Corporation is a global technology and med-tech company and a leading supplier of innovative high-tech and medical products. HOYA’s divisions and business units research and develop products utilized in the healthcare and information technology fields. In the healthcare field, we provide medical device products such as eyeglasses, medical endoscopes, contact and intraocular lenses, orthopedic implants, surgical/therapeutic devices and medical device reprocessing and disinfection solutions. In the information technology field, we provide products such as optical lenses, photomasks and blanks used in the manufacturing process for semiconductor and LCD/OLED devices, text-to-speech, human resources and other software solutions and critical components for the mass memory and cloud storage industries. With over 150 offices and subsidiaries worldwide, HOYA currently employs a multinational workforce of 37,000 people.

HOYA Vision Care: As a global leader in optical technology, HOYA Vision Care is dedicated to providing innovative vision care solutions for every stage of a patient’s life. A steadfast partner to Eye Care Professionals around the world, it stands at the forefront of optical excellence. With a global presence, consisting of 43 laboratories and a growing team of 20,000 employees, HOYA Vision Care delivers innovative lenses and other vision care solutions to millions of people in 110 countries.

We focus on a better tomorrow, today. You can become part of our story. HOYA Vision Care is the place where you can act according to your strengths and evolve according to your aspirations. It’s a place where you can shape the way you work, guided by our CLEAR Values, and empowered by generations of expertise. You can get involved in our sustainability initiatives and choose to become a One Vision ambassador. You can give back the gift of sight to people all over the world by deciding to work with us.

We welcome people who challenge us to become better, who share our sense of purpose and who embrace growth so that our vision and mission align. We invite you to find out more, and together we can continue to provide vision for a lifetime.