Administrative Assistant

General Job Description Provides administrative support to the daily operations of assigned section/division. Performs a wide variety of clerical duties. Interacts with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects. Assists management with human resources and budgetary responsibilities. This position is FLSA nonexempt. Duties for this Position

• Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases.
• Responds to requests for information from supervisory staff, employees, or general public. Answers questions related to the department’s activities, programs, policies, and procedures. Conducts follow-up research to retrieve answers and supporting information.
• Performs various fiscal activities including, monitoring and submitting requisitions for supplies and materials, initiating purchase orders. Makes travel and training arrangements.
• Serves as liaison between division/department and external suppliers and vendors. Coordinates department activities with suppliers/vendors. Monitors contracts to ensure timely completion and accurate payment schedules.
• Provides payroll and staffing support to assigned division. Compiles, calculates, maintains and reviews division payroll. Verifies time sheets, investigates questionable data and processes payroll. Initiates and tracks new hire process.
• Participates in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget.
• Participates in special projects as assigned.
• Serves as backup for various staff positions in their absence. May assist in employee supervision, training and performance evaluation.
• Performs other duties as required.
• Adheres to assigned work schedule as outlined in the Department and County attendance policies and procedures; ensures all behaviors comply with the County’s Personnel Rules and Regulations.

Position Minimum Requirements

• Principles and procedures of record management.
• Capital purchasing policies and procedures.
• Contract management and compliance.
• Principles and practices of business administration and human resources.
• Operational characteristics, services, and activities of assigned program area, including administrative, financial or HR functions.
• Principles and practices of budget preparation.
• Municipal budgetary policies, requirements and procedures.
• Personnel rules and regulations.
• Pertinent Federal, State and local laws, codes and regulations.
• Various online County database software and Microsoft Office computer programs.

Additional Information An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be: Associate degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field and four years of clerical and administrative experience.

Benefits

Retirement:

• Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
• Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.

Health & Insurance:

• Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
• Vision coverage and additional insurance options available for employees and dependents.

Wellness:

• Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.

Paid Leave & Holidays:

• Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.