Project Assistant

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PROJECT ASSISTANT

Alpha Electric Supply | Maui, Hawaii Join Our Team! Alpha Electric Supply, a leading electrical distribution company in Hawaii, is seeking a highly organized, detail-oriented, and motivated Project Assistant to join our Maui team. This position plays an important role in supporting our sales and project management teams with the coordination, tracking, and execution of electrical supply projects. The ideal candidate is a proactive problem-solver who can manage multiple priorities, communicate effectively, and ensure projects run smoothly from initial order through final delivery.

Key Responsibilities

Project Coordination & Support

• Assist Project Managers and Sales Representatives with the coordination and administration of commercial, residential, and industrial electrical supply projects.
• Track project timelines, material requirements, purchase orders, and delivery schedules to ensure materials arrive when needed.
• Maintain accurate project records, documentation, and order status reports.
• Coordinate with customers, contractors, vendors, and internal departments to ensure timely project execution.
• Monitor project progress and proactively identify potential delays, material shortages, or discrepancies.
• Assist with project closeouts, including verifying outstanding orders and resolving open issues.

Order Processing & Material Management

• Enter, process, and track customer orders, purchase orders, and special-order materials.
• Work closely with purchasing and warehouse teams to confirm product availability, lead times, and delivery schedules.
• Follow up with manufacturers and suppliers on outstanding orders, backorders, and shipment updates.
• Verify order accuracy, including product specifications, quantities, pricing, and delivery requirements.
• Assist with coordinating material releases and deliveries based on construction schedules.
• Maintain organized records of project materials, quotations, and order changes.

Customer Service & Administrative Support

• Provide timely and professional communication to customers regarding order status, deliveries, and project updates.
• Assist with preparing quotations, project submittals, reports, and other required documentation.
• Respond to customer and internal inquiries, researching and resolving issues as needed.
• Support the sales team with administrative tasks, data entry, and project-related reporting.
• Collaborate with branch operations, purchasing, and warehouse personnel to ensure customer expectations are met.

Qualifications & Requirements

• Previous experience in project coordination, administrative support, purchasing, or order processing preferred.
• Experience in electrical distribution, construction materials, or a related industry is highly desirable.
• Familiarity with electrical products, construction terminology, or contractor purchasing processes is a plus.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent attention to detail and accuracy in data entry and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with inventory management, ERP, or order processing systems preferred.
• Strong verbal and written communication skills.
• Ability to work independently, take initiative, and collaborate effectively with a team.
• Strong problem-solving skills and a customer-focused attitude.

What We're Looking For We're looking for someone who is dependable, resourceful, and takes ownership of their work. The successful candidate will be comfortable working in a fast-paced electrical distribution environment, following up on outstanding items, and ensuring that nothing falls through the cracks. You don't need to know everything about electrical products on day one, but you should be eager to learn, organized, and committed to providing excellent service to our customers and project teams. Why Join Alpha Electric Supply? At Alpha Electric Supply, we take pride in supporting Hawaii's electrical contractors and construction industry by providing quality products, dependable service, and knowledgeable support. We offer a collaborative work environment, opportunities to expand your knowledge of the electrical distribution industry, and the chance to grow professionally with an established company.

Benefits Include:

• Competitive compensation based on experience
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Paid vacation, sick leave, and holidays
• Opportunities for professional growth and development

Apply Today! If you are organized, motivated, and enjoy coordinating projects while working with customers and a team, we encourage you to apply! Location: Maui, Hawaii Position: Full-Time Company: Alpha Electric Supply Alpha Electric Supply is an Equal Opportunity Employer. I structured this position as a Project Assistant supporting electrical distribution projects, rather than a construction Project Manager. The emphasis is on material ordering, tracking, vendor follow-up, project documentation, and coordinating deliveries for electrical contractors. One recommendation: If you're looking for someone with prior electrical distribution experience, we should make that more prominent in the ad. If you're willing to train someone with strong administrative and project coordination skills, the current version will attract a broader pool of candidates.