Talent Coordinator

Position Summary

The Talent Coordinator plays a key role in supporting the district’s efforts to attract, hire, and retain high-quality and diverse educators and staff. Under the supervision of the Associate Director of Recruitment, the Talent Coordinator provides operational, logistical, and administrative support for all phases of the recruitment and onboarding process. This role helps ensure a positive candidate experience and contributes to the district’s goal of staffing every classroom with excellent educators.

Essential Functions

Candidate Recruitment & Outreach

• Support recruitment campaigns and outreach initiatives to attract diverse, qualified candidates for all open positions.
• Collaborate with the Communications team in developing recruitment materials that are aligned to the district brand.
• Assist in developing and distributing recruitment materials, job postings, and social media content.
• Coordinate and attend career fairs, networking events, and community outreach activities as needed.
• Develop and maintain positive relationships with educator preparation programs, community partners, and prospective candidates.
• Support the Director and Associate Director with the development and modification of the talent workplan, including but not limited to the vision, goals, and strategies.

Candidate Experience & Support

• Make recommendations on the hiring and selection process in order to improve the candidate experience.
• Respond to candidate inquiries in a timely and professional manner.
• Coordinate interview scheduling and candidate communications.
• Support principals and hiring managers with interview and selection logistics, as necessary.

Data Management & Reporting

• Maintain accurate and up-to-date candidate records in the applicant tracking systems and ensure timely processing of all onboarding documentation, flagging concerns with HRG, hiring managers, and the Director and Associate Director.
• Prepare and share regular reports on applicant pipelines, hiring progress, and recruitment metrics.
• Support the Associate Director of Recruitment with data collection and analysis.

Onboarding & Hiring Coordination

• Assist with the pre-employment process, including resume and phone screening, reference checks, background checks, and onboarding documentation.
• In collaboration with the Associate Director, ensure hiring managers are using the appropriate rubrics and processes approved by the district.
• Coordinate with HR staff to ensure smooth transition from candidate acceptance to employee onboarding.
• Coordinate the annual New Staff Orientation.

Team & Administrative Support

• Collaborate with HR staff to ensure waivers are in place for all unlicensed employees.
• Oversee the requisition, posting, and applicant tracking process in the applicant tracking system.
• Prepare agendas for ongoing staffing meetings, including collaboration with HRGs and monitoring completion of previous action items.
• Provide general administrative support to the Associate Director of Recruitment, including but not limited to scheduling and tracking tasks.
• Participate in continuous improvement of recruitment processes and candidate experience.
• Perform other related duties as assigned to support the recruitment team and the district’s staffing goals

Qualifications

• 1–2 years of experience in recruitment, HR, or a related administrative role; experience in K–12 education or public sector hiring preferred.
• Strong organizational and time management skills; able to manage multiple priorities. Excellent interpersonal and written communication skills.
• Strong attention to detail and comfortable with working in a fast-paced environment.
• Adaptable and flexible: ability to shift priorities quickly, comfortable with ambiguity and frequent change, open-minded and resilient
• Ability to work effectively with a diverse community of candidates, employees, and partners. Ability to work collaboratively and build effective relationships with a variety of stakeholders.
• Proficiency with human resource information systems such as Google Suite (Calendar, Meet, Docs, Sheets, Slides) and applicant tracking systems (TalentEd/Powerschool/SchoolSpring); and willingness to learn new systems.
• Commitment to diversity, equity, and inclusion in recruitment and hiring practices.
• Bilingual (English/Spanish) strongly preferred.

DISTRICT OVERVIEW

Holyoke Public Schools is a PreK-12 public school district serving nearly 4,800 students, of whom 80 percent are Latino/Latina, in 11 schools. We employ nearly 1,300 people who together educate and support a richly diverse community of learners. We are committed to recruiting and retaining top-quality educators who believe all children can and will learn and who strive daily to make school a joyful place of discovery, support, and belonging.

Holyoke Public Schools’ strategic plan, “Moving Forward Together,” builds on the strengths of our past while serving as a call to action to accelerate student learning by thinking differently about how we teach, how we work together, and how we support students’ well-being.

Many successes contributed to Holyoke’s return to local governance after 10 years in state receivership. These include:

• The highest graduation rate on record of 77.1 percent, an increase of more than 15 points over 10 years
• Meaningful, applied learning opportunities for high school students, including theme-based academies, career vocational technical education programming, work-based learning, and advanced coursework
• A comprehensive approach to early literacy that includes strong core instruction and one-on-one tutoring, contributing to more students reading at grade level
• A thriving dual language English/Spanish program, where nearly 900 students are on their path to becoming bilingual, biliterate, and bicultural
• More than one-third of Holyoke teachers identify as people of color, a 19-point increase over 10 years. Many partnership programs support staff to earn licensure or additional certification.

Please visit the Holyoke Public Schools website to learn more about us, our recent accomplishments, and our commitment to equity.

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PERSPECTIVA GENERAL DEL DISTRITO

Las Escuelas Públicas de Holyoke son un distrito escolar público que cuenta con 11 escuelas de prekínder a 12.° grado y acoge a casi 4 800 estudiantes, de los cuales el 80 % se identifica como latino o latina. Empleamos a casi 1 300 personas que, en conjunto, educan y apoyan a una comunidad de estudiantes altamente diversa. Estamos comprometidos a contratar y retener educadores de alta calidad que creen firmemente que todos los niños pueden aprender y aprenderán, y que se esfuerzan diariamente por hacer de la escuela un lugar alegre de descubrimiento, apoyo y pertenencia.

El plan estratégico de las Escuelas Públicas de Holyoke , “Avanzando Juntos”, se basa en nuestras fortalezas previas y, al mismo tiempo, sirve como un llamado a la acción para acelerar el aprendizaje estudiantil a través de una nueva perspectiva sobre cómo enseñamos, cómo trabajamos en colaboración y cómo apoyamos el bienestar de los estudiantes.

Existen numerosos logros que permitieron a Holyoke recuperar el control local después de 10 años de administración judicial. Entre estos logros se encuentran:

• La tasa de graduación más alta registrada, del 77.1 %, lo que representa un aumento de más de 15 puntos porcentuales en 10 años
• Oportunidades significativas de aprendizaje práctico para estudiantes de secundaria, que incluyen academias temáticas, programas de educación técnica y vocacional, aprendizaje basado en el trabajo y cursos avanzados
• Un enfoque integral de la alfabetización temprana que combina una sólida instrucción básica con tutorías individuales, lo cual ha contribuido a que más estudiantes lean a nivel de grado
• Un próspero programa bilingüe de inglés/español, en el que casi 900 estudiantes avanzan hacia el bilingüismo, la biliteracidad, y la biculturalidad.
• Más de un tercio de los maestros de Holyoke se identifican como personas de etnicidad diversa, lo que representa un aumento de 19 puntos porcentuales en 10 años. Diversas colaboraciones con programas que han contribuido a que miembros del personal obtengan sus certificaciones o credenciales adicionales.

Visite el sitio web de las Escuelas Públicas de Holyoke para obtener más información sobre nuestra comunidad, nuestros logros recientes y nuestro compromiso con la equidad.

Holyoke Public Schools is an equal opportunity employer and strongly encourages candidates from diverse backgrounds and identities to apply.

Salary: $44,000 - $54,000 - Commensurate with experience, aligned with district pay scale.

Work Year: Full-year, 12-month position.

Position Type: Non-Union, Classified.

PLEASE NOTE: This job description is not intended to be, and should not be construed as, an all-inclusive list of all the responsibilities, skills, and working conditions associated with the position. While it is intended to reflect the position's activities and requirements, these requirements may change over time. Management reserves the right to modify, add, or remove duties and assign other duties as necessary.