Jobs in the United States

25+ jobs

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Added 7 mins ago
Logistics Supervisor
IML Containers/Labels North America Inc.
AURORA, IL
Coordinate material availability with Production and Purchasing.
Added 14 mins ago
Nutrition Services Manager
EHC
Broken Arrow, OK
…that guide cafeteria management, food preparation, budgeting, purchasing, staff development and safety practices. If you are passionate about having a career close to home and heart, then…
Added 24 mins ago
CS
Residential Care Associate I - 5872
ColumbiaCare Services
Milwaukie, OR
- $21.42 to $22.07 USD / hour
We are looking for a Residential Care Associate I to join our team at our Alder Creek RTF in Milwaukie, Oregon! The Residential Care Associate I will provide caring companionship and…
Added 25 mins ago
FT Cook
MSL Community Management LLC
AZ
2+ years of work experience with cooking, food preparation, food purchasing, kitchen safety, sanitation, and menu preparation in a similar environment/industry.
Added 25 mins ago
FT Cook
MSL Community Management LLC
AZ
2+ years of work experience with cooking, food preparation, food purchasing, kitchen safety, sanitation, and menu preparation in a similar environment/industry.
Added 25 mins ago
Cook - FT
MSL Community Management LLC
OR
2+ years of work experience with cooking, food preparation, food purchasing, kitchen safety, sanitation, and menu preparation in a similar environment/industry.
Added 26 mins ago
WU
Administrative Associate III
Western University Of Health Sciences
Western University Campus-Pomona, CA · CA
- $29 to $30 USD / hour
Under the general direction of the Associate Vice Provost for Student Success and Student Life, the Administrative Associate III provides advanced administrative and operational support for…
Added 26 mins ago
WU
Administrative Assistant III
Western University Of Health Sciences
Western University Campus-Pomona, CA · CA
- $24.36 to $26.45 USD / hour
4 years of experience as an Administrative Assistant/Associate or Executive Assistant.
Added 30 mins ago
SS
Purchasing Technician - Full Time
Sulphur Springs Union School District
Santa Clarita, CA
- Full-time
…one year of experience performing responsible technical-level purchasing, preferably including experience at the K-6 public education level; or three years of increasingly responsible…
Added 30 mins ago
Accounts Payable Specialist
Viacore Solutions LLC
West Des Moines, IA
Collaborate with Purchasing, Sales, Customer Service, Operations, and Management to resolve vendor and payment-related issues.
Added 40 mins ago
EE
Purchasing Assistant
Express Employment Professionals
University City, MO
- $18 to $22 USD / hour
Purchasing Assistant | $18.00 – $22.00/hr (Depending on Experience)
Added 45 mins ago
BY
Information Systems Event Coordinator (part-time, 17.5 hours/week)
Brigham Young University
Provo, UT
- $19.25 to $24.5 USD / hour
- Part-time
Manage event purchasing and administrative processes, including contracts, invoices, expenses, and university compliance.
Added 53 mins ago
C
Territory Manager (Medical Device), Virginia/DC
Corcym
Remote, United States
- $90,000 to $100,000 USD / year
Act as a resource for fellow Associate Sales Representatives
Added 54 mins ago
Accounts Payable Manager
SilencerCo
West Valley City, UT
…vendor base, so getting it right means working closely with Purchasing, Receiving, and Operations. Day-to-day invoice entry and the AP inbox sit with the Clerk and Specialist; this role…
Added 55 mins ago
Automotive Sales Associate
I-5 Cars
CHEHALIS, WA
Guide customers through a professional, customer-focused vehicle purchasing experience using established sales processes and dealership procedures.
Added 1 hour ago
Food Services Communications Specialist
JM Family Automotive LLC
FL
Partner with the Senior Manager and review café financial data, sales reports, and transaction trends to identify patterns in associate purchasing behaviors.
Added 1 hour ago
AT
Administrative Assistant II (Part-Time)
Atlanta Technical College
United States
- Part-time
Document data and information such as organizational unit or program area work activity, purchasing, budget expenditures, program changes, and resources utilization.
Added 1 hour ago
AM
SWG Team Lead SubAssembly
Anord Mardix (USA) Inc
VA
- $19.56 to $26.4 USD / hour
Highlight material shortages, interface with Expediter/Purchasing on any part shortages
Added 1 hour ago
AS
Assistant Vice President for Finance and Controller - Whitman College
Another Source
Walla Walla, WA
- $162,000 to $171,000 USD / year
…College's trust properties, grants management and accounting, purchasing and…
Added 1 hour ago
Customer Service Consultant - Kenosha (Remote)
CAR CarMax Auto Superstores, Inc.
Madison, WI
· Ensure a smooth transition from online shopping to in-store purchasing for an exceptional experience.
Added 1 hour ago
Sr. Staff Auditor
UMB FINANCIAL CORPORATION
Dubuque, IA · Kansas City, MO
…assistance program; fitness reimbursement; tuition reimbursement; an associate wellbeing program; an associate emergency fund; and various associate banking benefits. Benefit offerings and…
Added 1 hour ago
Administrative Assistant
Pioneer Hi-Bred International, Inc
Hedrick, IA
…correspondence and reports, support contract administration and purchasing needs, assist with quality and training documentation, and contribute to continuous improvement efforts focused on…
Added 1 hour ago
WF
New Store Bakery Associate Team Leader (Assistant Department Manager) - Midlothian, VA - Fall 2026
Whole Foods Market
Midlothian, VA
- $20.05 to $35 USD / hour
Works with Team Leader to achieve sales, purchasing, and labor targets.
Added 1 hour ago
JP
Senior Buyer, Contract Manufacturing
John Paul Mitchell Systems
Santa Clarita, CA
- $75,000 to $85,000 USD / year
…excess exposure, or timing risks and recommend appropriate purchasing…
Added 1 hour ago
CC
HVAC Systems Coordinator
Clackamas County
Oregon City, OR
- $87,367 to $110,614 USD / year
Associate degree in HVAC Maintenance and Repair and/or a Building Systems Technology certificate

Hoffman & Hoffman Inc

Order Services and Purchasing Associate

Greensboro, NC, United States

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Job details

Posting language: English

Original job description

Order Services and Purchasing Associate Company: HHY Location: Greensboro, NC Department: Order Services / Purchasing Reports To: Business Systems & Order Services Manager Position Summary HHY is seeking a detail-oriented and organized Order Services and Purchasing Associate to support sales order processing, inventory purchasing, and shipping coordination. This position helps ensure that customer orders are accurate, vendor purchases align with order requirements, and inventory is shipped from the appropriate warehouse. The ideal candidate is a strong communicator who can manage multiple priorities, maintain accurate records, and work closely with sales, vendors, and warehouse teams to keep orders moving efficiently.

Key Responsibilities

Sales Order Review and Maintenance

Review and approve sales orders for accuracy and completeness in accordance with established procedures.
Compare customer purchase orders with corresponding sales orders to verify that product information, quantities, pricing, shipping details, and other order requirements match.
Work with sales staff to resolve discrepancies or obtain missing information before processing orders.
Make necessary changes to previously approved sales orders, ensuring updates are documented and communicated to the appropriate parties.
Review open sales order lines regularly to identify outstanding items, track order progress, and follow up on delays.

Purchasing and Inventory Support

Purchase inventory based on established minimum and maximum stock levels, special requests, and order requirements.
Prepare and enter vendor purchase orders accurately and assist sales staff with entering purchase orders through vendor websites.
Review vendor order acknowledgments against purchase orders to confirm pricing, quantities, product details, and expected shipping dates.
Coordinate with vendors and internal teams to resolve discrepancies in acknowledgments and purchase orders.
Review open purchase order lines regularly and follow up with vendors on outstanding items, backorders, and delivery updates.

Shipping and Order Coordination

Coordinate inventory shipments from warehouses based on customer ship-to locations, inventory availability, and delivery requirements.
Communicate shipping notifications, tracking information, and changes in expected delivery dates to the sales team.
Work with warehouse personnel, vendors, and sales staff to address shipping questions and support timely order fulfillment.
Scan and attach vendor packing slips to the corresponding purchase orders, maintaining complete and organized records.

Qualifications

High school diploma or equivalent required.
Previous experience in order processing, purchasing, inventory coordination, sales support, or a related administrative role preferred.
Strong attention to detail and the ability to accurately compare information across customer orders, sales orders, purchase orders, and vendor acknowledgments.
Strong organizational and time-management skills, with the ability to prioritize competing requests and follow through on open items.
Clear written and verbal communication skills and a customer-service mindset.
Proficiency with Microsoft Office applications, including Outlook and Excel.
Experience with enterprise resource planning (ERP), order management, or inventory management systems preferred.
Experience using NetSuite to support daily business operations.
Ability to navigate vendor websites and learn new systems and processes.
Ability to work independently while collaborating effectively with sales, purchasing, and warehouse teams.

Success in This Role

Sales orders and purchase orders are accurate, complete, and updated promptly.
Inventory purchases support established stocking levels and special order needs.
Order discrepancies and shipping delays are identified and communicated promptly.
Sales staff receive timely updates on order status and shipping activity.
Purchase order records include accurate supporting documentation.

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