Office Administrator

The Office Administrator helps keep the office organized, well stocked, and running smoothly. This hands-on role supports employees with everyday office needs, coordinates basic equipment and technology support, and helps create a welcoming environment for employees and guests.

This is a part-time role in our Chicago.

Job Duties

Office Operations

• Receive, sort, and distribute mail and packages; coordinate outgoing shipments as needed.
• Monitor and replenish food, beverages, bar supplies, cleaning products, and office supplies; coordinate orders and deliveries.
• Keep the kitchen and shared areas tidy, address excess trash, and regularly clean out the refrigerator.
• Restock coffee stations and maintain coffee makers, including routine cleaning and filter replacements.
• Troubleshoot basic office equipment issues, including coffee machines and printers, and coordinate repairs or service when needed.
• Manage employee key cards, including issuing, tracking, replacing, and coordinating deactivation.

Technology and Equipment Support

• Coordinate the setup and distribution of new computers and the collection, tracking, and retirement of older equipment with IT support.
• Provide basic IT troubleshooting and coordinate with Bill Lang to resolve issues that require additional support.

Meeting and Event Support

• Support approximately two to three meetings or events per year, including catering coordination and communication with vendors.
• Coordinate meeting and event calendars, book meeting rooms, and greet attendees upon arrival, including morning arrivals.
• Stock and prepare meeting spaces, arrange food and beverages, and assist with setup, teardown, and cleanup.

Qualifications

Qualifications

• Strong organization, attention to detail, and the ability to manage priorities independently within a three-day workweek.
• Friendly, professional communication and a responsive approach to employee and guest needs.
• Comfort with common office software, basic technology troubleshooting, and hands-on office upkeep.
• Previous office administration, workplace support, or hospitality experience preferred.