ILL Library Assistant

ILL Library Assistant

Pay Grade: 40 Compensation/Benefits: $19.29 - $26.09hr FLSA Classification: Non-exempt Hours: 25 hrs/wk Part-time; Some days, evenings, and weekends Location: Administration & Support Services Office, Greeley Department: Interlibrary Loan (ILL), Collection Resources Supervisor: Collection Resources Manager Supervises: None Deadline for Application: October 19, 2026

Role:

To provide requested materials to patrons and to other libraries and systems.

Major Duties and Responsibilities:

15% - PATRON ASSISTANCE - Assists patrons in the use of ILL services to find materials not available locally by using the internet, email, telephone, fax, postal service and application software in order to meet the time frame and check out period that works for the patron; answers questions regarding the use of ILL materials and policies regarding check out periods, renewing items, and lost or damaged items in order to provide materials from outside the library district. (Essential)

25% - RECORD MAINTENANCE & MATERIAL PREPARATION - Maintains records in Excel, OCLC, SWIFT, ILLiad and Sierra databases by marking items as checked in, entering due dates and notes in Sierra, and placing due dates on materials and ILL forms in order to prepare materials for check out by patrons. (Essential)

20% - RECEIVING MATERIALS – Checks-in items on loan from other library systems and materials being returned to the library district from lending library systems by opening courier bins, sorting items, and routing to appropriate branches in order to fulfill patron requests. (Essential)

20% - RETURNING MATERIALS - Returns materials to lending library systems using SWIFT, ILLiad or other application software; makes notes in Sierra records that an item is in-transit and places items in courier bins in order to return borrowed materials. (Essential)

15% - LOCATING MATERIALS - Locates materials outside of the District by searching ILL databases and contacting other libraries for requested titles in order to identify the best location from which to request materials. (Essential)

5% - OTHER DUTIES – Assists Supervisor with projects in order to ensure the smooth operation of the department. (Non-Essential)

Minimum Requirements:

High School Diploma (or GED) Experience in a library position Intermediate level computer skills Or any equivalent combination of experience, which provides the critical success factors.

District Success Factors:

Focuses on the customer Initiative Contributes to a positive work environment Strategic thinking Pursues personal development Continuous improvement Takes pride in the workplace Emotionally intelligent Tactful Knowledge of public library operations Creativity

Job Success Factors:

Knowledge of interlibrary loan practices and procedures Skill in using the library district catalog and circulation system Skill in customer relations Skill in Windows, Word, Internet Explorer, Outlook, Horizon, and ILL Databases Skilled in oral and written communication Skill in Sierra ILS (preferred) Able to do highly detailed, accurate work Able to work independently as well as cooperatively Able to operate various office equipment including copiers

Physical Success Factors:

Able to lift up to 50 lbs. Able to push a fully loaded book-cart weighing up to 200 lbs

Benefits:

Medical Insurance Dental Insurance Vision Insurance Life Insurance Accidental Death and Dismemberment (AD&D) Insurance Short-Term Disability Long-Term Disability 457 Deferred Compensation Plan Flexible Spending Accounts for transportation, dependent care and medical expenses Tuition Reimbursement Paid Leave

This Job Description is not a complete statement of all duties and responsibilities comprising this position.