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Added just now
Quality Assurance and Food Safety Manager
Bento Nouveau Inc
Lincoln, RI
The Quality Assurance and Food Safety Manager will lead the quality assurance and food safety program at our Fullerton food factory. This involves collaborating with customers, suppliers,…
Added just now
NL
Executive Assistant to Chair - Department of Neurosurgery
NYU Langone Health
New York, NY
- $70,481.6 to $117,978 USD / year
Collect staff suggestions for operational/organizational improvement; set-up meetings with DA, Practice Manager, and NP Manager to discuss routine problems, recommend suggestions, ideas,…
Added 1 min ago
GA
Physical Therapist (PT)
Genesis Administrative Services LLC
Bedford, NH
- $45 to $55 USD / hour
They must have a valid Physical Therapy license in the state(s) of practice, or proof of license and eligibility · They must have a Master's degree in Physical Therapy; or
Added 2 mins ago
SO
FML Leave Coordinator
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Denver, CO
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Patient Services Manager PSM
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IT and Digital Product Owner III
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Under the direction of the Principal Investigator, the Postdoctoral Associate will be responsible for the design, analysis, interpretation, and presentation of experiments regarding the…
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Staff Technical Program Manager
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Catering and Events Manager - Capital Hilton
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…you’ll do every time you come to work! As a Catering & Events Manager, you’re not just overseeing all aspects of event planning and execution – you’re spreading the light and warmth of…
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AF
Tech Infra Program Manager III – AMZ008698
Amazon Fulfillment Centers
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- $148,700 to $201,200 USD / year
Offered Position: Tech Infra Program Manager III – AMZ008698
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CO
Water Division Manager
City of South Gate
South Gate, CA
- $63.77 to $77.52 USD / hour
…assisting with long and short term project planning, overseeing the design, construction, maintenance, and operations of all water utility infrastructure, water quality inspection services,…
Added 5 mins ago
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Pharmacy Resident Walgreens Atlanta, GA
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ATLANTA, GA
- $19.5 to $31 USD / hour
The Walgreens PGY1 Community-Based Pharmacy Residency Program in Atlanta GA provides postgraduate training that enables residents to achieve their professional goals, become a leader within…
Added 6 mins ago
Power Generation Project Engineer, Associate (Mechanical)
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Manager - Compass
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The Manager I – Compass leads all aspects of long-term strategy and day-to-day activities for Compass. Compass is a full-service fabrication shop for ASME code pressure vessels, B31.3…
Added 8 mins ago
Senior Manager, Program Management Office
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Conyers, GA · Atlanta, GA
We are looking for experienced senior manager to lead our program management office (PMO) team. PMO drives new product introductions, design to value, complexity reduction and sustaining…
Added 8 mins ago
ASQ Quality Manager
Ace Electric
VALDOSTA, GA
The Quality Manager is responsible for leading the development, implementation, maintenance, and continuous improvement of the Ace’s Engineering and Fabrication Quality Management System…
Added 8 mins ago
Engineering Manager
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United States
Several major capital program projects are currently planned to be developed and executed by Bechtel over the next 5-10 years. During the development phase of these projects, teams will be…
Added 8 mins ago
Sr Process Innovation Specialist
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Reporting to the Sr. Manager, Process Innovation, you will provide brewery support for the implementation of new technologies and processes, including novel yeasts, innovative ingredients,…
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Associate Analytics Manager
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Operations Manager - Tanking
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The Operations Manager – Tanking has accountability for the company's vessel tankerman workforce and its cargo transfer performance. The role hires, develops and manages tankermen, drives…
Added 8 mins ago
SV
Certified Dietary Manager
Sterling Village
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- $40,000 to $55,000 USD / year
Sterling Village is looking for an experienced Certified Dietary Manager to manage our super team of dietary staff and to serve/satisfy our residents bellies. This is a hands-on position,…
Added 9 mins ago
Quality Engineer III - Aerospace
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Under the general direction of the Quality and Compliance Manager, the Quality Engineer III is responsible for utilizing an advanced set of theory combined with practical application to…
Added 9 mins ago
Manager - R&D
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…live is very important to Campbell’s. Our “Campbell’s Cares” program matches employee donations and/or volunteer activity up to $1,500 annually. Campbell’s has a variety of Employee…

HiBob

Office & Employee Experience Manager

United States

$93,000 to $120,000 USD / year

Apply on hibob-e360.careers.hibob.com About employer

Applications open in a new tab.

Job details

Pay: $93,000 to $120,000 USD / year
Experience: Experience: 3+ years of experience in office management, facilities coordination, or employee experience within a fast-paced technology or corporate environment.
Posting language: English
Posted: Nov 12, 2026

Original job description

Are you passionate about creating an energizing, seamless, and inclusive workplace culture?

We are looking for a proactive, hands-on Office & Employee Experience Manager to own daily operations at HiBob’s New York office. In this role, you’ll blend practical facilities management with engaging employee programs that connect and empower both on-site and remote US team members.

Acting as the key local partner to our Global Facilities Manager, you will independently resolve day-to-day workplace needs, implement global standards, and proactively manage local priorities.

You’ll collaborate closely with People & Culture, IT, Finance, and the global Employee Experience team to deliver memorable events and smooth day-to-day operations within approved budgets.

Responsibilities

Office Operations & Facilities

Daily Operations: Own site management and conduct regular walkthroughs to ensure all shared spaces, equipment, and hallways are clean, organized, functional, and welcoming.
Vendor & Building Relations: Partner with building management, security, janitorial, and maintenance vendors to adjust service levels based on office utilization and team feedback.
Global & Local Alignment: Roll out global facilities policies locally and communicate regular updates on site conditions, projects, and site needs to global leadership.
Space Planning: Coordinate local office moves, redesigns, and space upgrades alongside the Global Facilities team, managing everything from vendor logistics to internal communication.

Health, Safety & Compliance

Safety Standards: Maintain local safety compliance, audits, and certifications in coordination with building management and safety consultants.
Emergency Preparedness: Oversee local emergency protocols, AED readiness, medical kits, and CPR training programs.

Vendor Management & Financial Control

Procurement & RFPs: Source vendors, evaluate proposals, negotiate competitive terms, and manage onboarding in Zip alongside Finance.
Budget Tracking: Track and reconcile monthly office and event spending against approved budgets, ensuring accuracy before submitting invoices.

Employee Experience & Events

Program Development: Partner with US People & Culture and Global Employee Experience teams to design inclusive initiatives for both in-office and remote US employees.
Event Execution: Plan and execute 1–2 monthly office social events/happy hours, quarterly team onsites, and engaging virtual activities for remote staff.
Large-Scale Events: Lead end-to-end logistics, catering, swag, and budgeting for company-wide celebrations and training events (up to ~220 attendees).
Perks & Amenities: Manage kitchen inventory, meals, snacks, and office supplies, curating options to accommodate diverse dietary needs and employee preferences.

Hospitality & Administrative Support

Guest & Employee Experience: Provide a warm, professional reception for employees, candidates, and visitors, including site tours and guest hospitality.
Onboarding Logistics: Partner with IT and People & Culture to handle onboarding/offboarding tasks (swag delivery, equipment returns, mail, and welcome setups).
Travel Coordination: Assist with travel and accommodation arrangements for visiting employees and candidates in line with company travel policy.

Requirements

Experience: 3+ years of experience in office management, facilities coordination, or employee experience within a fast-paced technology or corporate environment.
Problem-Solving & Judgment: Highly proactive and hands-on, with a proven track record of solving problems independently, managing competing priorities, and exercising sound judgment.
Financial Acumen: Direct experience managing vendors, processing purchase requests/invoices, tracking budgets, and navigating procurement tools (e.g., Zip).
Event Management: Skilled in planning and executing events ranging from small team gatherings to large-scale conferences/celebrations (catering, travel, logistics, budget).
Communication & Customer Service: Exceptional interpersonal skills with an approachable, hospitality-first mindset to build strong internal and external relationships.
Tech Literacy: Fluent written and spoken English; proficient with Google Workspace, Slack, AI/LLM's; familiar and procurement software. NotionAI is a plus!
Bilingual Skills: Conversational or fluent Spanish is a strong plus, but not required
Worksite Requirement: Ability to work on-site in our New York City office 4–5 days per week.

Base salaries for this role range from $93,000 - $120,000 USD per year.

As an HR company, HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race, gender, and all other forms of diversity is pivotal to this mission.

When determining salary ranges for our roles, we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions, we take into account the candidates’ depth of experience, their qualifications relative to incumbent employees, and their location-among other factors.

Benefits

At HiBob, our people are at the heart of everything we do.

We’re building a global village of ambitious, thoughtful, and talented Bobbers who want to do the best work of their careers. With a vibrant NYC office and remote teammates across the country, we’ve created an environment where people can be themselves, grow quickly, and make a real impact.

Joining HiBob means working alongside exceptional people while being supported with competitive compensation, comprehensive benefits, and pre-IPO equity, including the perks below.

Ownership & Financial

Equity in a global, high-growth HR tech SaaS leader
401(k) with a 3% company match effective the month following your start date
$2,500 employee referral bonus

Health & Wellbeing

Medical, dental, and vision coverage from day one
$1,920 annual wellness stipend to support your physical and mental wellbeing(Lifestyle Spending Account)
Annual Headspace membership and expanded wellness benefits

Workplace Flexibility

Hybrid working model for Bobbers in the NY metro area
Temporary work from anywhere for up to 2 months per year (after 6 months)

Work-Life Balance

Generous paid time off and company holidays to rest, recharge, and enjoy
Bob Balance Days – 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter
Your birthday off - plus a special gift from us

Work From Home

Home office allowance to set up your ideal workspace

Community & Culture

Two paid Social Impact days each year to give back to causes you care about
Frequent team and company social events, both in-person and virtual
Dog friendly office

If this sounds like something you’ve been looking for, we’d love to have you. Come on, join our village!

Join HiBob and be part of a dynamic, people-centric organization where your impact will shape the future of work. Apply now and unleash your potential in a supportive, inclusive environment that celebrates your uniqueness.

Apply on hibob-e360.careers.hibob.com About employer

More about this job

Skills

Microsoft Office
Cleaning
Leadership
Logistics
Communication skills
Regulatory compliance
CPR
Vendor management
Procurement
Budget management
Administrative support
Office administration
Problem solving
Financial capability
Event planning
Customer service
Interpersonal skills
Google Workspace
Slack
Bilingualism

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Work requirements

Jobs in the United States