Admin Coordinator

Position Description

The Program Office Coordinator provides administrative and operational support to the Wediko School programs at the Home for Little Wanderers in Hillsborough, NH. This role serves as the central hub for office coordination, ensuring efficient day-to-day administrative functions and supporting program staff in maintaining organized, timely, and compliant operations.

How You'll Be Making a Difference

• Provide comprehensive administrative support to the program, including managing correspondence, filing systems, data entry, general office coordination, and maintaining staff and student identification systems.
• Support program staff in maintaining organized records and documentation related to program operations, including client information, contacts, releases of information (ROIs), service-related data, onboarding and offboarding of youth within Credible, and coordination of record requests and archiving of student records in accordance with storage requirements.
• Maintain and regularly update centralized databases of student teams, contacts, and external stakeholders; coordinate weekly program mailings; and ensure records of access and correspondence are accurately documented and maintained in compliance with program requirements.
• Coordinate program logistics, including supporting student transportation, student and family visits, and scheduling and preparation for external stakeholder meetings and visits. Ensure a welcoming, organized, and professional office environment for staff and visitors.
• Serve as a point of contact for incoming calls, visitors, and deliveries, ensuring timely communication and distribution of information and materials, and maintaining appropriate handling of sensitive or restricted items.
• Maintain office equipment such as computers, copiers, and Teams phone, and coordinate servicing as needed.
• Help coordinate program activities and special events in collaboration with program staff.
• Maintain responsibility for securing, inventorying, and tracking restricted youth belongings, including but not limited to cell phones and personal documentation.
• Perform other administrative and operational duties as assigned.

Qualifications

• HS Diploma or equivalent; bachelor’s degree preferred
• Experience overseeing facilities within an office or agency
• Supervisory experience preferred
• Excellent written and verbal communication skills
• Knowledge of program specific population of children
• Computer literate including Microsoft Office and Internet Explorer with the ability to learn new software applications

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Health, Vision and Dental Insurance are available
• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days
• Extensive training to new staff
• Tuition reimbursement of up to $3,000 per fiscal year
• 403(b) Retirement Plan with employer match
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance
• And more!

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.