Jobs in the United States

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Invasive Specialist - Lake Mary (4x10s)
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…be a superuser on at least two of the department’s clinical systems or unit specific technologies. • Maintains reasonably regular, punctual attendance consistent with Orlando Health…
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Desktop Support Analyst II
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Are you passionate about solving technical challenges, supporting end users, and keeping systems running smoothly?
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…federal, and state regulations while leveraging institutional systems and reporting tools to support accurate financial stewardship and…
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Research Scientist
University of Colorado Denver
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Clinical Research Professional (Open Rank: Intermediate-Principal)
University of Colorado Denver
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- $54,302 to $72,765 USD / year
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EverPro - Senior Implementation Project Manager (Remote, US)
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- $110,000 to $125,000 USD / year
…Group's product portfolio features the renowned alarm monitoring systems Manitou, stages®, and SIMS. These leading alarm monitoring systems are complemented by the industry's top accounting…
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General Manager - Studio Director
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Make resourcing and investment decisions - headcount allocation, systems and tools, partnerships and GTM spend - to keep the business on plan.
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Event Logistics Specialist
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Maintain accurate registration data and attendee records in approved organizational systems.
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Leave Replacement: Elementary Special Education Teacher (December 10, 2026 or earlier - June 30, 2027)
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Cranbury, NJ
Knowledge of data information systems, data analysis and the formulation of action plans.
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Lead Building Maintenance
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Vail, CO
- $23 to $30.61 USD / hour
…physical structure of property, all mechanical, electrical, HVAC systems, and any other related equipment which contributes to the safe and affective operation of the…
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- $12.14 to $16.04 USD / hour
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Academic Specialist/Mentor
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Chicago, IL
…guidance and support. This position collaborates with the Job Developer, families, schools, community organizations, and internal agency departments to promote positive youth outcomes,…
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Must have acute care RN experience
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Must have acute care RN experience
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Registered Nurse (RN) / Surgical Svc
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Registered Nurse (RN) / Med Neuro
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React Full Stack - Senior Software Engineer
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Senior Specialist - Data Management
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All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
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Behavioral Health Clinician - Community Behavioral Health
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Hershey Operations LLC

Administrative Assistant

Hershey, PA, United States

Apply on harmonyseniorservices.wd108.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Education: High school diploma
Posting language: English
Posted: Nov 11, 2026

Original job description

75 East Canal Street, Hershey, Pennsylvania 17033

Job Description

The Office Administrative Assistant provides administrative support for the community’s human resources, billing, and general office functions under the direction of the Executive Director. This position focuses on onboarding coordination, maintaining administrative paperwork, recordkeeping, data entry, document processing, follow-up, and supply coordination.

Essential Functions

Human Resources Administrative Support

Assists with new-hire onboarding by preparing materials, collecting required paperwork, checking documents for completeness, and routing information to the appropriate leader or HR representative.
Coordinates new-hire orientation schedules, materials, and logistics.
Maintains organized, accurate, and confidential personnel files and other HR records in designated systems and storage locations.
Scans, uploads, and securely transmits personnel records to the Regional HRBP and other authorized parties.
Tracks required licenses, certifications, training records, and documentation deadlines; sends reminders and promptly reports missing or expiring items to the appropriate leader.
Distributes approved team member communications, forms, and notices and tracks requested acknowledgments.
Routes questions involving benefits, leave, pay, employee relations, or policy interpretation to the appropriate leader or HR representative

Accounting and Billing Administrative Support

Assists with scanning resident checks or coordinating the mailing of checks to the home office for processing, ensuring timely and secure handling of payments.
Assists with uploading, organizing, and maintaining required financial documentation within the Community Finance Hub to ensure accuracy, accessibility, and compliance.
Serves as the primary on-site point of contact for the Revenue Services Specialist (RSS), facilitating communication, coordinating requests, and ensuring timely follow-up on business office needs.
Provides backup assistance with LTC billing submissions and resubmissions, ensuring required documentation is complete and submitted within established deadlines.
Assists with the timely distribution of monthly payer statements and collection letters to residents and responsible parties, in coordination with the RSS, ensuring accurate and confidential delivery.
Sells meal tickets, records each transaction accurately, and processes payment by personal check or authorized payroll deduction.
Oversees the community p-card, ensuring receipts are turned and reports are submitted.

General Office Administration

Prepares, copies, scans, files, and distributes correspondence, forms, reports, and other administrative materials.
Maintains electronic and paper filing systems so authorized users can locate current, complete records promptly.
Enters and updates information in approved systems, spreadsheets, and tracking logs; reviews entries for accuracy and completeness.
Monitors office supply inventory, submits orders within approved purchasing procedures and spending limits, checks deliveries, and organizes supplies.
Coordinates outgoing mail, shipping, document deliveries, and routing of administrative correspondence.
Assists with scheduling administrative meetings, preparing meeting materials, and tracking assigned follow-up items.
Assist Executive Director with resident/family inquires/follow-up.
Coordinates service requests for office equipment.
Protects confidential resident, applicant, team member, and financial information; uses secure storage and transmission methods and promptly reports misplaced records or suspected unauthorized access.

Non-Essential Functions

Performs other duties as assigned

Requirements

High school diploma or GED required.
2+ years of administrative or office support experience required; experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn company HR, accounting, and document management systems.
Strong organizational skills, attention to detail, accurate data entry, and the ability to manage multiple priorities and meet deadlines.
Ability to handle sensitive information with discretion and maintain confidentiality.
Effective verbal and written communication skills and professional interactions with residents, responsible parties, team members, vendors, and community leadership.

Physical Requirements

Primarily sedentary office work involving prolonged periods of sitting and computer use.
Ability to use standard office equipment, including a computer, keyboard, mouse, printer, scanner, and copier.
Occasional standing, walking, reaching, bending, and lifting or moving office supplies and files weighing up to 10 pounds.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Why Harmony?

401k + Fulltime & Part-time Benefits Packages
Training, Development & Career Laddering
Great work-life balance
Flexible Scheduling

Apply on harmonyseniorservices.wd108.myworkdayjobs.com About employer

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Jobs in the United States