Accounts Receivable Supervisor

ABOUT HELIENE

Heliene is a fast-paced entrepreneurial company growing rapidly in a highly desirable industry, with a mission to be part of the solution to climate challenges and contribute to a better planet.

Heliene has taken the challenge to help the world reduce its reliance on fossil fuels, by striving to be a leader in renewable energy. We are a manufacturer of high efficiency and high-quality solar modules. Our modules are produced on state-of-the-art solar manufacturing lines in Minnesota-USA and at manufacturing partners around the world, with our headquarters and research facility located in Ontario-Canada.

Customer First is more than a slogan. It’s the guiding principle of our business, a core value, and the cornerstone of our company culture.

WHY JOIN HELIENE

We are looking for talented and motivated people that want to help us shape the solar industry. Under an experienced leadership team, we provide growth opportunities, intellectual challenge and a flexible, collaborative company culture.

We offer comprehensive benefits, including competitive salaries; paid time off; health, dental, vision and life insurance; as well as retirement plans.

THE POSITION

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Job Title:

Accounts Receivable Supervisor

Position Status:

Permanent, Full-Time

Department:

Finance

Supervision Received:

Accounting Manager

Supervision Exercised:

AR Coordinators

Location:

Rogers, MN

A. Accounts Receivable Operations and Team Supervision 50%

B. Financial Close, Reconciliations and AR Reporting 20%

C. Internal Controls, Systems and Process Improvement 20%

D. Special Projects and Other Duties as Assigned 10%

TOTAL 100%

Reporting to the Accounting Manager, the Accounts Receivable (AR) Supervisor oversees daily AR operations and supervises AR Coordinators, including workload planning, training and work review. The role provides hands-on billing, reconciliation and collection support across Canadian and United States entities; supports accurate reporting, system maintenance and process improvements; and assists with finance projects.

Key Responsibilities:

• Coordinate AR Coordinators’ daily workload and coverage to meet deadlines and train and guide AR Coordinators, reviewing work for accuracy and compliance with procedures.
• Prepare and post customer invoices according to the delivery/production schedules and payments as needed.
• Monitor shared AR inboxes, resolve or route billing inquiries, and follow up on balances and payment commitments.
• Review AR aging, prioritize collections and escalate overdue or high-risk balances as needed.
• Reconcile customer accounts and resolve discrepancies; coordinate complex billing issues, deductions, short payments and disputes with Sales, OTD and other departments.
• Oversee timely cash application and resolution of unapplied receipts, unidentified payments, credits and prepayment balances.
• Support month-end and year-end close, including preparation and posting of approved monthly accruals.
• Reconcile AR and customer prepayment subledgers to the general ledger at close; investigate and resolve reconciling items.
• Support AR management reporting, distribute daily cash reports to senior management, and provide expected customer receipts for short-term cash forecasting.
• Investigate, test and implement AR and reporting improvements and support AR-related ERP testing, issue resolution and approved process changes.
• Support finance projects, cross-functional initiatives and other duties assigned by the Accounting Manager, Chief Financial Officer (CFO) or delegate.

Minimum Qualifications:

Post-secondary diploma in Accounting, Finance or Business and five years of accounting or finance experience, or an equivalent combination of education, training and experience.

• Experience with AR, general ledger, subledger and ERP systems.
• Microsoft Office proficiency, including intermediate or higher Excel skills.
• Strong written and verbal communication skills; ability to work independently and collaboratively.
• Strong analytical and reporting skills, attention to detail and ability to identify discrepancies.
• Self-motivated; able to multitask, prioritize and meet deadlines in a fast-paced environment.
• Demonstrated ownership and completion of projects.
• Dynamics 365 Business Central knowledge is an asset.
• Valid passport and ability to travel internationally if needed; valid driver’s license and/or reliable transportation.

Salary Range: $80,000 to $105,000 Annually

Benefits:

• Employer paid employee medical & dental benefits
• Co-pay for spouse/dependents
• Performance Incentive
• Life Insurance
• 401K match
• Paid PTO
• Paid sick days
• Paid personal days

Qualified applicants should submit a cover letter and resume to the Careers Center.

All applicants must be legally eligible to work in the United States of America.

Heliene is strongly committed to fostering diversity and inclusivity within our organization and is an equal-opportunity employer. Heliene invites and encourages applications from all qualified candidates from equity-deserving groups, and all qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Currently, Heliene USA is not accepting applicants that require sponsorship.