Jobs in the United States

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SP
Production Specialist
Signarama Philadelphia/Cherry Hill, NJ
Philadelphia, PA
- $18 to $23 USD / hour
…high-quality signage while providing excellent service. You will use software, hand tools, and production machines to craft all types of signs and products. If you enjoy creative work and…
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FC
Director of Business Development
Faithful Companion Nashville Inc
Naples, FL
- $70,000 to $90,000 USD / year
· Must reside near assigned territory
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UX/UI Designer
Fortive
Remote, United States
Provation is a leading provider of healthcare software and SaaS solutions for clinical productivity, care coordination, quality reporting, and billing. Our purpose is to empower providers…
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Construction Project Manager Electrical - New York
Fortive
New York
Gordian is the leader in facility and construction cost data, software, and services for all phases of the building lifecycle. As the pioneer of Job Order Contracting (JOC), Gordian…
Added 1 min ago
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Software Integration Engineer
Actalent
Portland, OR
- $40 to $48 USD / hour
MUST have understanding of automotive ECUs, technology, systems, and subsystems
Added 1 min ago
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Shop Planner
Wabtec
Houston, TX
- $28 to $30 USD / hour
· Must have the ability to work in warehouse/ heavy shop environment
Added 2 mins ago
Member of Technical Staff - Research Scientist
Architect Labs
Palo Alto, CA
…next-generation AI workloads. Our goal is to compress end-to-end software to silicon timelines, and maximize intelligence per watt and per dollar for the world. We are a small exceptional…
Added 3 mins ago
Advanced Systems Engineer - Software Verification
STERIS Corporation
Mentor, OH
The Advanced Systems Engineer - Software Verification provides technical leadership for system integration, verification and validation, test automation strategy, and release readiness for…
Added 3 mins ago
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Director of Strategic Accounts - SLED PNW
Tanium
Remote, United States
- $139,000 to $213,000 USD / year
Candidates must live in Portland OR, or Seattle, WA areas
Added 3 mins ago
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Quality Assurance Developer
Randstad USA
Kansas City, MO
- $50 to $56 USD / hour
Randstad Digital is seeking an experienced QA Developer for an exciting opportunity in Kansas City, MO. This role involves planning, implementing, and automating various testing strategies…
Added 3 mins ago
Sales & Applications Engineer
Electronic Products Industries Inc
Newburyport, MA
Create and revise preliminary mechanical layouts, package concepts, tooling concepts, seal and feedthrough concepts, and customer-facing design proposals using CAD software.
Added 3 mins ago
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Financial Analyst, Mergers & Acquisitions
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South Bend, IN
- $75,000 to $95,000 USD / year
Experience with ERP systems, business intelligence tools, financial reporting platforms, or project management software.
Added 4 mins ago
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Sr. QA Automation Engineer
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- $95,000 to $120,000 USD / year
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Recruiter
Aston Carter
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- $36 USD / hour
…This role is focused on sourcing and recruiting talent for Software Development Engineer (SDE) and other technical positions.This is an excellent opportunity for recruiters or sourcers…
Added 4 mins ago
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Recruiter
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- $36 USD / hour
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Added 4 mins ago
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Staff Accountant
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- $70,000 to $90,000 USD / year
Experience working with accounting software or ERP systems.
Added 4 mins ago
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Operations Manager
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- $80,000 to $85,000 USD / year
Familiarity with SoftPro or comparable title software.
Added 7 mins ago
Director Supply Chain
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Los Angeles, CA · Los Angeles
Experience using tools and software such as Excel, PowerPoint, Word, etc.
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Director, Bio Partnerships
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Mechanical Design Engineer, Data Center Design Engineering
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You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with…
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Senior Constructability Engineer, Data Center Design Engineering
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Data Center Infrastructure Engineer Intern, Summer 2027 - West Coast
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Added 9 mins ago
Software Development Engineer, AWS
Amazon.com Services LLC
New York, NY · Arlington, VA · Seattle, WA · Astoria, NY · Brooklyn, NY · Carle Place, NY · Cupertino, CA
Amazon Web Services (AWS) is building a central pipeline of Software Development Engineer (SDE) talent for anticipated roles in 2026. This requisition supports hiring across all AWS SDE…

Heidrick & Struggles, Inc.

Project Administrator

United States

Apply on heidrick.wd1.myworkdayjobs.com About employer

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Job details

Posting language: English
Posted: Nov 13, 2026

Original job description

Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

Heidrick & Struggles has an established Center of Excellence (COE) for Office Administration in Tampa, FL built to drive new levels of effiency and value by consolidating support functions, leveraging staff to provide more comprehensive coverage and focusing on continuous process improvement.

As a key member of the COE, the Project Administrator (PA) is the leader of multiple projects and business administration support to team(s) in all aspects of Executive Search and/or Heidrick Consulting. The Project Administrator drives search and consulting processes with high attention to detail, curiosity, proactiveness, along with strong operational, communication and software skills. This role is critical to the success of the firm in executing high touch delivery in serving our clients and building strong leadership teams.

Specific Responsibilities Include:

In line with the Center of Excellence model, lead administration for assigned client and/or consultant engagements, beginning with business development support and executing throughout the life of engagements and assigned work.
Orchestrate smooth-running engagement operations while juggling multiple, critical responsibilities including, managing a high volume of calendar management for candidates, clients, and Consultant(s); maintaining composure under pressure; safeguarding confidential information; and organizing critical documentation with utmost accuracy.
Collaborate daily with the COE team and internal stakeholders to drive the delivery of high-quality client deliverables, efficiently and ontime.
Partner with our travel vendor to prepare itineraries for Consultants, clients, and candidates simultaneously while managing other daily responsibilities.
Support teams with account management and client relationships, including Consultant and candidate expenses, client invoices/receivables and other financial reports as needed.
Support data entry, progressing client opportunities through business development stages; capture key business development activities and maintain client contacts in Heidrick’s CRM.
Prepare and manage Consultant expenses in line with client requirements and Heidrick policy.
Order and manage proprietary and non-proprietary diagnostic tools e.g. Hogan, Culture Signature, LAQ self, LAQ 360.
Manage the full lifecycle process of engagments in Latitude, our CRM. Organize documentation following firm policy and documentation guidelines as it relates to client proposals, engagement letters, position specifications, contracts, candidate reports, degree verifications, reference reports, offer letters, etc.
Lead assigned client and candidate communications through scheduling and prioritizing telephone, video conferencing and email communication.
Contribute to the financial health of engagements by ensuring payments are received, candidate and Consultant expenses are reimbursed/expensed timely, and the overall financial performance of client projects is reviewed.
Verify degrees and conduct background checks of candidates.
Format, edit, proofread, prepare and transmit client deliverables as requested.
Build strong relationships and good rapport with candidates and clients.
Maintain the accuracy, quality and integrity of all data in Heidrick’s proprietary database.
Conserve client, candidate and companywide confidentiality.
Continuously develop job-related skills by attending Heidrick’s Learning & Development programs, internal Heidrick Consulting and Executive Search specific trainingand keeping current with job/industry-related reading.
Provide back-up assistance to other PAs as needed.

Qualifications & Experience

The successful PA candidate will have:

High school education required; college degree desired.
Two to five years of administrative experience in roles requiring strong project coordination.
A polished, professional demeanor, exuding executive presence.
Demonstrate a business acumen and financial aptitude.
Exceptional analytical thinking and problem-solving skills.
Excellent communication skills - verbal, written and listening.
The ability to collaborate with all levels of an organization, receive and provide complex and sensitive information.
Proficient knowledge of all Microsoft Office products.
Experience with proprietary database environments, a plus.
Professional services experience, a plus.

Behavioral Competencies

External and internal awareness:

Maintains personal contacts across the internal organization and appropriately shares information.
Addresses business process issues proactively with other areas, as necessary.

Creative Thinking:

Sets a personal example of seeking out new approaches and establish efficiencies.
Open to new ideas and approaches. Flexible
Generates new ideas.
Thinks ahead on behalf of the team.

Client Orientation:

Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues.

Self-confidence and determination:

Manages most situations in a calm, steady, “can-do” manner.
Demonstrates self-confidence; resilient.
Demonstrates a focus on results over time; resourceful, tenacious.

Relationship building:

Takes the time to maintain relationships and create new ones.

Driving results:

Manages projects, activities and resources according to team strategy effectively.
Sets priorities and reviews progress against goals regularly.
Ability to switch gears and multitask efficiently and effectively.

Best practice perspective:

Seeks to adopt best practices to increase effectiveness and organization competitiveness.
Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships.
Possesses strong personal commitment to quality standards and meeting quality expectations.
Gives constructive feedback and recommends suggestions for improvement, where appropriate.

Organizational buy-in:

Generates enthusiasm for Company strategies and key initiatives.
Energizes others with whom he/she is in regular contact.

Personal Characteristics

Consistently motivated to achieve optimal results through business ethics (honesty, integrity, confidentiality, discretion) in all situations.
Demonstrates high level of initiative, strong communication skills and thoroughness.
Maintains composure in fast-paced, rapidly changing environment.

Additional Requirements

Available to work Monday through Friday during regular business hours.
Flexible to be available as needed to respond to business needs outside of regular business hours.
Located within daily commuting distance to the Tampa office. This role benefits from our Flexible Workspace Policy, but is not eligible to be permanently remote.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.

Apply on heidrick.wd1.myworkdayjobs.com About employer

More about this job

Skills

Office administration
Process improvement
Attention to detail
Communication skills
Leadership
Sales
Documentation
Data entry
Scheduling
Prioritization
Confidentiality
Analytical skills
Problem solving
Microsoft Office
Business processes
Think creatively
Relationship building
Multitask
Coaching
Give constructive feedback

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Work requirements

Jobs in the United States