Administrative Services Coordinator

Pay Range: $24.17 - $$35.53

Shift/Schedule: Monday - Friday, 8am - 5pm

Would you like to have a career that makes a daily difference in people’s lives? Do you want to be part of a caring, respectful, diverse community? If you answered yes to these questions, keep reading!

HealthPoint is a community-based, community-supported and community-governed network of non-profit health centers dedicated to providing expert, high-quality care to all who need it, regardless of circumstances. Founded in 1971, we believe that the quality of your health care should not depend on how much money you make, what language you speak or what your health is, because everyone deserves great care.

The posted compensation reflects the full pay range for the position. Individual offers are based on job requirements, candidate qualifications, including relevant skills and experience, applicable education, and internal equity.

Position Summary:

The Administrative Services Coordinator plays a vital role in supporting the efficiency of HealthPoint’s administrative offices and functions. This position provides high-level administrative support to administrative department leaders, as needed, coordinating scheduling, organizing ad hoc meetings, and assisting with event and travel logistics. The role also includes managing electronic filing systems and serving as the team’s electronic data management systems administrator. The Administrative Services Coordinator acts as a primary backup to the Administrative Services Supervisor.

Your contribution to the team includes:

• Maintain Coordinate all incoming requests for support resources and project assignments from all Administration departments and senior management, providing ongoing and/or project-based coordination related to activities and processes
• Assist with the coordination of administrative department events, including support of logistical planning, coordination of resources, and communication with stakeholders.
• Serve as primary back up to the Administrative Services Supervisor, supporting administrative operations as needed.
• Assist with scheduling and coordinating meetings, travel planning, event coordination, and expense reconciliation.
• Assist with organization and storage of office supplies and oversee the office equipment maintenance and vendor relationship.
• Maintain a paperless office filing system on the electronic data management system to ensure electronic documents are categorized, archived, and retrievable
• Format and proofread department documents, reports, and presentations, and assist with the distribution and filing of important documents.
• Ability to prepare and work on various administrative projects, ensuring they are executed efficiently and within established timelines.
• Provide support for administrative projects and initiatives, including research, data gathering and short-term project assignments. Serves a primary back up to the Administrative Assistant I Front Reception, as needed.
• Maintain Administrative Coordinator Position Manual via OneNote, ensuring documentation is current and comprehensive.
• Demonstrate strong organizational skills, time management and attention to detail in handling multiple tasks simultaneously.
• Maintain good attendance, is punctual and works full scheduled shift, as a condition of employment.
• Demonstrate respectful, professional and appropriate behavior that supports a team-oriented work environment.
• Demonstrate a commitment to the mission, core values and goals of HealthPoint and its healthcare delivery including the ability to integrate values of integrity, wisdom, creativity, cooperation, responsibility and respect into appropriate programs and services.
• Perform other duties as assigned by supervisor
• Attend staff meetings, in-service meetings and participate in agency committees and task force activities as required.

Must have’s you’ll need to be successful:

• Associate’s degree (AA) or equivalent from two-year college or technical school and two (2) years’ experience in administrative support or related field; or equivalent combination of education and experience.
• Ability to read and interpret technical and other complex documents. Strong written communications skills, including the ability to draft routine correspondence such as letters, memos and meeting notes. Ability to present information in one-on-one and small group settings.
• Proficiency in Microsoft Office Suite /O365 including SharePoint and Teams, Outlook, Word, Excel, and OneNote. Comfort with learning and utilizing new software and digital tools
• Strong analytical skills, with the ability to assess processes and recommend improvements. Ability to work independently and collaborate across departments on projects and assignments. Strong prioritization and problem-solving skills to balance multiple tasks and accommodate emergent needs.

HealthPoint is committed to offering all employees a competitive compensation package, including benefits and several other perks.

At HealthPoint, you'll find more than a job - you'll find meaningful work that strengthens the health of the communities we serve across King County. We're proud to invest in our employees by offering a comprehensive benefits package that supports your health, financial well-being, work-life balance, and professional growth.

Benefits-eligible employees enjoy:

Comprehensive health coverage – Medical, dental, and vision insurance for employees and eligible dependents, plus HSA and FSA options.

• Financial wellbeing – Employer-paid life insurance, AD&D, disability coverage, and a 401(k)-retirement plan with employer match.
• Time to recharge – Generous Paid Time Off (PTO), Extended Illness Time Away, eight (8) paid holidays, three (3) floating holidays, Compassion Time Away, and Opportunity Time Off for extended personal time away to rest and recharge.
• Well-being resources – Employee Assistance Program (EAP), employee wellness program, and access to voluntary benefits including supplemental life, critical illness, accident, identity theft, and pet insurance.
• Career development – Professional development, ongoing learning, and opportunities for career growth within a mission-driven organization.

Join a team that is committed to improving health equity while making a lasting difference in the lives of our patients, our communities, and one another.

Immunization Requirements:

As a condition of employment, all new hires must provide proof of required vaccination and/or immunity for:

• COVID-19 - HealthPoint does not accept the Johnson & Johnson COVID-19 vaccine as proof of vaccination. Individuals who received the Johnson & Johnson vaccine must provide documentation of an alternate COVID-19 vaccine or vaccine series.
• MMR (Measles, Mumps, Rubella)
• Varicella
• Annual Influenza
• TB QuantiFERON Gold titer draw

Employees working in a HealthPoint clinic must also provide proof of:

• Tdap vaccination (within the last 10 years)
• Hepatitis B vaccination (for clinical positions with potential exposure to blood or bloodborne pathogens)

Documentation must be provided before your start date. If you are unable to provide documentation, HealthPoint can provide required vaccinations or immunity titers at no cost.

To learn more about HealthPoint, go to www.healthpointchc.org! #practiceyourpassion

It is the policy of HealthPoint to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex (including pregnancy), age, national origin, marital status, military status, sexual orientation, because of sensory, physical, or mental disability, genetic information, gender identity or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.