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Expeditor
ATL-CHI Atlas Tube (Chicago), LLC
Chicago, IL
- $26.51 USD / hour
…North America and the leading innovator in multi-family housing…
Added 3 mins ago
Human Resources Business Partner Senior Director
Ascension
Saint Louis, MO
Oversee human resources service delivery across the market to streamline operations, enhance the consumer experience and empower frontline leaders.
Added 3 mins ago
COO/CNO
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Miramar Beach, FL
…senior management team in planning, directing and coordinating operations to achieve the health ministry's mission, strategic directives and…
Added 3 mins ago
Flexible Workforce Program Manager
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Saint Louis, MO
Development, Implementation and Measurement: Manage end-to-end program lifecycles by designing comprehensive program plans, providing operational support via tools and processes, and…
Added 4 mins ago
Business Development Associate, Attractions
Leap Event Technology
Remote, United States
We’re seeking an energetic, highly organized Business Development Specialist to join our Attractions team and help grow one of Leap’s fastest-moving verticals. You’ll power the attractions…
Added 4 mins ago
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Shift Lead / Smoothie & Supplement Associate
Beaming
Coppell, TX
- $17 to $19 USD / hour
Self-Sufficiency: A lot of our shifts are independent operations. You need the critical thinking and time management skills to handle a one-person show without needing constant supervision.
Added 4 mins ago
B
Barista / Smoothie & Supplement Associate
Beaming
Walnut Creek, CA
- $16.9 USD / hour
Self-Sufficiency: A lot of our shifts are independent operations. You need the critical thinking and time management skills to handle a one-person show without needing constant supervision.
Added 9 mins ago
Managing Director, Healthy Children and Families
Robert Wood Johnson Foundation
Princeton, NJ
The managing director will work closely with the vice president and associate vice presidents of the Strategic Portfolios department, as well as other senior leaders across the Foundation,…
Added 9 mins ago
Senior Director, Community Planning, Real Estate Strategy and Investment Estate and
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Reporting to the associate vice president (AVP) of Foundation Services with a dotted-line relationship to the chief operating officer (COO), the senior director, Community Planning, Real…
Added 13 mins ago
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Remote Customer Service Representative
adecco
Dublin, CA
- $19 to $21 USD / hour
Responds to customer inquiries through phone, letter, e-mail and fax. Associate is responsible for answering and responding to inquiries regarding store operations, financial issues and…
Added 14 mins ago
Workout Officer II (US) Small Business and Commercial
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Portland, ME
Mt Laurel - Operations Center Bldg 1 - 9000 Atrium Way, Mount Laurel, New Jersey
Added 15 mins ago
Inventory Specialist
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Support planning, process development, and compliance monitoring that affects the accuracy, efficiency, and reliability of logistics operations.
Added 15 mins ago
Process Improvement Lead
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Build trusted relationships across operations, technology, compliance, markets, vendors, providers, and regulatory partners.
Added 15 mins ago
Fraud and Waste Investigator
Humana Insurance Company
Remote, United States
Understanding of healthcare industry, claims processing and investigative process development.
Added 18 mins ago
Custom Fabrication Supervisor
Georg Fischer Central Plastics LLC
Shawnee, OK
The Fabrication Supervisor is responsible for planning, coordinating, and overseeing daily fabrication operations to ensure safe, efficient, and high-quality production of fabricated…
Added 19 mins ago
TT
IT Technician - Global Yacht Technology
Triton Technical
Tukwila, WA
- $28.85 to $36.06 USD / hour
The Systems Engineer Associate supports the design, implementation, and maintenance of IT infrastructure under the guidance of senior engineers. This role is ideal for someone transitioning…
Added 20 mins ago
Deli Clerk
Albertsons Companies
REDWOOD CITY, CA · Redwood City, CA
Leaders invested in your training, career growth & development.
Added 20 mins ago
Seasonal Associate - Famous Footwear
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…our team superpower, upholding a work environment where every associate feels included and respected. Maintain a positive and proactive mindset, even in the face of challenges, you’re the…
Added 20 mins ago
FF
Part-Time Sales Lead - Famous Footwear
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WAXAHACHIE, TX
- Part-time
Ace Retail Operations: You’ll know the ins-and-outs of your store like the back of your hand and enjoy putting in the work so it runs like a tightly laced sneaker– from pricing to…
Added 25 mins ago
Advanced Nuclear Lead Project Manager
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United States
Support the development and deployment of project infrastructure and project tools
Added 25 mins ago
Assistant Store Manager
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…embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores - TJ Maxx,…
Added 30 mins ago
Kitchen Associate - Store #88
Learn more about us
Savannah, GA
As a Kitchen Associate at Parker’s Kitchen, you will support the kitchen operations team by providing exceptional customer service while handling food and beverage preparation, along with…
Added 32 mins ago
Microsoft 365 Systems Administrator
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McLean, VA
Experience managing Tier 1 and Tier 2 service desk operations.
Added 35 mins ago
Contract manager
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United States
Developing and maintaining purchasing terms and conditions, risk standards, playbooks, and contract templates (master supply, tooling, development, and quality agreements).
Added 36 mins ago
OPIR Training & Analytic Liaison Analyst
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Wright Patterson AFB, OH
…critical analytic liaison between NASIC/GSP analysts and external development partners. You'll bridge the gap between intelligence operations and technical development, ensuring analysts…

Hays Electrical Services

Proposal & Prequalification Coordinator

Houston, TX, United States

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Job details

Apply by: Jan 31, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Summary We are seeking a highly organized, detail-oriented Proposal & Prequalification Coordinator to support the preparation, coordination, formatting, and submission of technical proposals, customer prequalification packages, RFQs, RFPs, and other business development materials. This position works closely with the Proposal & Prequalification Manager and cross-functional teams, including Estimating, Preconstruction, Operations, Finance, Safety, Risk Management, Human Resources, and Marketing, to ensure accurate, complete, and timely submissions. The ideal candidate possesses strong organizational, communication, proofreading, and document-management skills, with the ability to coordinate multiple priorities and maintain accurate company information.

Key Responsibilities

Proposal Coordination and Submission

Support the preparation, coordination, formatting, and submission of technical proposals, prequalification packages, RFQs, RFPs, and other customer-requested materials.
Review bid and prequalification requirements to identify required documents, forms, attachments, deadlines, and submission instructions.
Assist with developing proposal compliance checklists, calendars, schedules, and internal due dates.
Collect required information from Finance, Safety, Risk Management, Human Resources, Operations, Estimating, Marketing, and other departments.
Prepare initial proposal content using approved templates and existing company information, including project experience, resumes, organizational information, company qualifications, and standard narrative content.
Format and assemble proposal documents, exhibits, attachments, presentations, and supporting materials in accordance with established company and customer requirements.
Maintain proposal calendars and track internal deadlines, outstanding information, reviews, approvals, and final submission requirements.

Prequalification Coordination

Support contractor and customer prequalification requests by collecting and organizing financial, bonding, insurance, licensing, safety, workforce, certification, and company-experience information.
Maintain the centralized prequalification tracker, including submission status, renewal dates, expiration dates, outstanding requirements, and completed submissions.
Monitor upcoming prequalification renewals and communicate required actions to the Proposal & Prequalification Manager and applicable internal stakeholders.

Document Management and Content Maintenance

Maintain an organized and current library of approved company information, including licenses, certifications, safety information, insurance documentation, project experience, employee resumes, organizational information, and approved boilerplate content.
Update reusable proposal materials and templates as approved information changes.
Coordinate document revisions and maintain appropriate version control throughout the review and approval process.
Assist with maintaining standardized proposal and prequalification templates, checklists, file structures, naming conventions, and administrative processes.

Quality Control and Compliance

Perform quality-control reviews for formatting, spelling, document completeness, consistency, and compliance with stated submission requirements.
Identify missing or inconsistent information and escalate issues to the Proposal & Prequalification Manager prior to submission.
Maintain confidentiality of financial, insurance, safety, employee, and other sensitive company information.

Cross-Functional Coordination and Process Improvement

Support development and formatting of customer presentations, project interview materials, pursuit presentations, and related deliverables.
Coordinate with internal stakeholders to ensure information is received, reviewed, and incorporated within established deadlines.
Support continuous improvement initiatives designed to improve proposal organization, document accessibility, submission accuracy, and overall process efficiency.

Required Qualifications and Experience

High school diploma or equivalent required.
1–3 years of experience in proposal coordination, prequalification support, construction administration, marketing coordination, business administration, document control, or a related function.
Strong organizational skills with the ability to manage multiple deadlines, documents, and requests simultaneously.
Strong written communication, proofreading, grammar, and document-formatting skills.
Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to review instructions and identify required documents, forms, deadlines, and submission requirements.
Strong attention to detail and ability to identify missing, incomplete, or inconsistent information.
Ability to maintain organized electronic files, trackers, templates, and documentation.
Strong interpersonal skills with the ability to obtain information and coordinate deliverables across multiple departments.
Ability to appropriately handle confidential financial, employee, insurance, safety, and company information.

Preferred Qualifications

Associate's or bachelor's degree in Business, Communications, Marketing, Construction Management, or a related field.
Experience within electrical contracting, construction, engineering, architecture, or another architecture, engineering, and construction (AEC) environment.
Previous experience supporting proposals, RFPs/RFQs, contractor prequalifications, bids, or pursuit activities.
Experience with ISNetworld, Avetta, or general contractor-specific prequalification platforms.
Experience with Unanet, Cosential, CRM, proposal-management, or similar systems.
Familiarity with Adobe InDesign, Canva, or comparable publishing and presentation tools.
Experience supporting Estimating, Preconstruction, Business Development, or Marketing teams.

Why Hays Electrical Services

Fast-growing national electrical contractor with operations across multiple states.
Opportunity to directly impact organizational growth and talent strategy.
Hays Electrical Services is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees.
Collaborative, high-performance culture.
Exposure to executive leadership and strategic hiring initiatives.
Career growth opportunities within a rapidly expanding organization.

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