Jobs in the United States

25+ jobs

Save this search

Added just now
Insurance Litigation Associate - Columbia
Turner Padget Graham and Laney P.A.
Columbia, SC
Turner Padget Graham & Laney, P.A., a law firm with offices in South Carolina and Georgia, is seeking an Insurance Litigation Associate with three to five years' experience to join our…
Added just now
Insurance Litigation Associate - Augusta
Turner Padget Graham and Laney P.A.
Augusta, GA
Turner Padget Graham & Laney, P.A., a law firm with offices in South Carolina and Georgia, is seeking an Insurance Litigation Associate with three to five years' experience to join our…
Added 1 min ago
Transportation Leader
Senior Living Communities LLC
Columbia, SC
…responsibilities during the stage of communicability unless the associate can be given duties that minimize the likelihood of…
Added 1 min ago
RN Preceptor
VNS Health
Long Island City, NY
No employee contribution cost or annual deductible for health insurance including Medical, Dental, and Vision for you and your loved ones w (Medical, Dental, Vision); Life and Disability…
Added 1 min ago
EW
Climbing Wall & Sports Associate
EXOS Works, LLC
San Diego, CA
- $24 to $26 USD / hour
We're seeking a Climbing Wall & Sports Associate to join our team. This hybrid role supports both our recreational sports leagues and our rock climbing wall. As our new Climbing Wall &…
Added 1 min ago
AI Security Researcher
RAND The RAND Corporation
DC · Pittsburgh, PA · Santa Monica, CA · Boston, MA
RAND is hiring multiple AI Security Researchers at associate, specialist, and expert levels of experience. Minimum education requirements at the associate level include:
Added 1 min ago
Guest Services Manager
Marquesa Hotel, a Noble House Hotel
Key West, FL
Maintain confidentiality of guests and associate information and pertinent data.
Added 1 min ago
Peer Support Specialist - Mental Health 121
Main Template
Oakland, CA
Valid and current driver’s license, and personal vehicle insurance with your name listed as a driver.
Added 2 mins ago
Associate Customer Care Representative, Beckett
Collectors Universe, Inc.
Plano, TX
Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
Added 3 mins ago
Production Lead
Plexus Corp.
Neenah, WI
…team members' wellbeing, including medical, dental, and vision insurance, paid time off, retirement savings, and opportunities for professional development. We also prioritize work-life…
Added 3 mins ago
BSM Ministry Assistant, Campus Missionary Program
Baptist Executive Board
Dallas, TX
Enroll CMs in programs such as Covenant Eyes, short-term accident insurance, child protection training, and Tele-Doc.
Added 3 mins ago
Service Manager
TruGreen
Glenarm, IL
Examines associate work for accuracy, neatness, and conformance to best practices as well as company policies and procedures.
Added 3 mins ago
BC
Associate Mental Health Therapist
Brightways Counseling Group
Portland, OR
- $90,558 USD / year
Associate clinicians who anticipate obtaining full licensure on or before July 1, 2027, are encouraged to apply. We'd love to support your transition to full licensure.
Added 3 mins ago
BC
Associate Mental Health Therapist
Brightways Counseling Group
Eugene, OR
- $90,558 USD / year
Associate clinicians who anticipate obtaining full licensure on or before July 1, 2027, are encouraged to apply. We'd love to support your transition to full licensure.
Added 3 mins ago
Automotive Sales Associate
GL TOD, LLC
Cathedral City, CA
Our next talented Automotive Sales Advisor(Associate) will align with our core values and act with respect, intelligence, greatness, honesty and teamwork.
Added 3 mins ago
Automotive Sales Associate
GL CCH, LLC
Culver City, CA
Culver City Honda, a Ken Garff Automotive Dealership, is currently looking for a Sales Associate that aligns with our core values and acts with respect, integrity, growth, humility and…
Added 3 mins ago
Clinical Appeal Specialist
H. Lee Moffitt Cancer Center and Research Institute Hospital, Inc.
Remote, United States
Associate's Degree in Healthcare, Finance, or other related field
Added 3 mins ago
CASH MGMT OVERPAYMENT RESOLUTION ANALYST
H. Lee Moffitt Cancer Center and Research Institute Hospital, Inc.
Remote, United States
…analysis of system generated reports, patient receivable balances, insurance allocation notes, EOBs (Explanation of Benefits) and payer remittance advices to determine if a refund,…
Added 3 mins ago
Registered Nurse RN PreOp PACU
Banner Health Corporate
United States
Added 3 mins ago
Registered Nurse RN New Graduate Neuro PCU
Banner Health Corporate
United States
…which includes and is not limited to, Health/Dental/Vision insurance (if employee desires), PTO/Sick time accrual, and 401K matching. Benefits begin the 1st of the month following your…
Added 3 mins ago
Registered Nurse RN New Graduate Cardiac PCU
Banner Health Corporate
United States
…which includes and is not limited to, Health/Dental/Vision insurance (if employee desires), PTO/Sick time accrual, and 401K matching. Benefits begin the 1st of the month following your…
Added 4 mins ago
AH
Physical Therapist Assistant - Skilled
AMN Healthcare
Oklahoma City, OK
- $1,460 to $1,505 USD / week
…exercises, and document progress. This position requires an associate degree from an accredited PTA program and an active Oklahoma PTA license. BLS certification is…
Added 4 mins ago
JH
Executive Assistant – National Security Analysis Department
Johns Hopkins Applied Physics Laboratory
Laurel, MD
- $28.05 to $50.25 USD / hour
Have an Associate's degree or equivalent level of experience with at least five years of relevant administrative experience.
Added 4 mins ago
SL
HIRING**SEI LOGISTICS Delivery Driver
SEI Logistics LLC
Naples, FL
- Up to $22 USD / hour
Amazon Delivery Service Partners are seeking bright, motivated, hardworking individuals to fill Delivery Associate / Driver positions! Naples, Bonita, Marco No experience needed!
Added 4 mins ago
S
Client Service Associate - NR
Stifel
Chicago, IL
- $41,900 to $62,700 USD / year
The Client Services Associate (NR) assists one or more Financial Advisor(s) (FA(s)) with the opening and maintenance of client accounts and records, performs a wide variety of…

Hays Electrical Services

Proposal & Prequalification Coordinator

Houston, TX, United States

Apply About employer

Applications open in a new tab.

Job details

Apply by: Jan 31, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Summary We are seeking a highly organized, detail-oriented Proposal & Prequalification Coordinator to support the preparation, coordination, formatting, and submission of technical proposals, customer prequalification packages, RFQs, RFPs, and other business development materials. This position works closely with the Proposal & Prequalification Manager and cross-functional teams, including Estimating, Preconstruction, Operations, Finance, Safety, Risk Management, Human Resources, and Marketing, to ensure accurate, complete, and timely submissions. The ideal candidate possesses strong organizational, communication, proofreading, and document-management skills, with the ability to coordinate multiple priorities and maintain accurate company information.

Key Responsibilities

Proposal Coordination and Submission

Support the preparation, coordination, formatting, and submission of technical proposals, prequalification packages, RFQs, RFPs, and other customer-requested materials.
Review bid and prequalification requirements to identify required documents, forms, attachments, deadlines, and submission instructions.
Assist with developing proposal compliance checklists, calendars, schedules, and internal due dates.
Collect required information from Finance, Safety, Risk Management, Human Resources, Operations, Estimating, Marketing, and other departments.
Prepare initial proposal content using approved templates and existing company information, including project experience, resumes, organizational information, company qualifications, and standard narrative content.
Format and assemble proposal documents, exhibits, attachments, presentations, and supporting materials in accordance with established company and customer requirements.
Maintain proposal calendars and track internal deadlines, outstanding information, reviews, approvals, and final submission requirements.

Prequalification Coordination

Support contractor and customer prequalification requests by collecting and organizing financial, bonding, insurance, licensing, safety, workforce, certification, and company-experience information.
Maintain the centralized prequalification tracker, including submission status, renewal dates, expiration dates, outstanding requirements, and completed submissions.
Monitor upcoming prequalification renewals and communicate required actions to the Proposal & Prequalification Manager and applicable internal stakeholders.

Document Management and Content Maintenance

Maintain an organized and current library of approved company information, including licenses, certifications, safety information, insurance documentation, project experience, employee resumes, organizational information, and approved boilerplate content.
Update reusable proposal materials and templates as approved information changes.
Coordinate document revisions and maintain appropriate version control throughout the review and approval process.
Assist with maintaining standardized proposal and prequalification templates, checklists, file structures, naming conventions, and administrative processes.

Quality Control and Compliance

Perform quality-control reviews for formatting, spelling, document completeness, consistency, and compliance with stated submission requirements.
Identify missing or inconsistent information and escalate issues to the Proposal & Prequalification Manager prior to submission.
Maintain confidentiality of financial, insurance, safety, employee, and other sensitive company information.

Cross-Functional Coordination and Process Improvement

Support development and formatting of customer presentations, project interview materials, pursuit presentations, and related deliverables.
Coordinate with internal stakeholders to ensure information is received, reviewed, and incorporated within established deadlines.
Support continuous improvement initiatives designed to improve proposal organization, document accessibility, submission accuracy, and overall process efficiency.

Required Qualifications and Experience

High school diploma or equivalent required.
1–3 years of experience in proposal coordination, prequalification support, construction administration, marketing coordination, business administration, document control, or a related function.
Strong organizational skills with the ability to manage multiple deadlines, documents, and requests simultaneously.
Strong written communication, proofreading, grammar, and document-formatting skills.
Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to review instructions and identify required documents, forms, deadlines, and submission requirements.
Strong attention to detail and ability to identify missing, incomplete, or inconsistent information.
Ability to maintain organized electronic files, trackers, templates, and documentation.
Strong interpersonal skills with the ability to obtain information and coordinate deliverables across multiple departments.
Ability to appropriately handle confidential financial, employee, insurance, safety, and company information.

Preferred Qualifications

Associate's or bachelor's degree in Business, Communications, Marketing, Construction Management, or a related field.
Experience within electrical contracting, construction, engineering, architecture, or another architecture, engineering, and construction (AEC) environment.
Previous experience supporting proposals, RFPs/RFQs, contractor prequalifications, bids, or pursuit activities.
Experience with ISNetworld, Avetta, or general contractor-specific prequalification platforms.
Experience with Unanet, Cosential, CRM, proposal-management, or similar systems.
Familiarity with Adobe InDesign, Canva, or comparable publishing and presentation tools.
Experience supporting Estimating, Preconstruction, Business Development, or Marketing teams.

Why Hays Electrical Services

Fast-growing national electrical contractor with operations across multiple states.
Opportunity to directly impact organizational growth and talent strategy.
Hays Electrical Services is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees.
Collaborative, high-performance culture.
Exposure to executive leadership and strategic hiring initiatives.
Career growth opportunities within a rapidly expanding organization.

Apply About employer

Report this job