Garage Administrator

Haynes Materials is seeking a full-time Garage Administrator to support the critical functions of the company such as the quarry operations, construction, fleet, etc. Will work directly with the Garage Manager and the Garage Mechanics Manager to perform the functions as outlined.

Garage Administrator

Under the general direction of the Garage Manager, the Garage Administrator supports the daily and on-going administrative processing of all equipment-related actions and activities, including all data entry, purchasing, and administrative duties.

Duties and Responsibilities:

• Review, process and maintain the Driver Vehicle Inspection Reports (DVIR), including fuel use, hours/mileage, and equipment tracking daily, ensuring information is accurately recorded and is properly filed.
• Maintain monthly equipment report; tracking all equipment location and equipment hours monthly.
• Track and maintain Mechanics work orders.
• Responsible for ordering of parts, including entering purchase orders (PO) into the Timberline system, receive invoices, and enter costs.
• Source competitive pricing on all parts for equipment and quarries.
• Maintain all vehicle registrations and insurance, including renewals, adding/removing vehicles as needed, etc.
• Assign equipment numbers to small tools when acquired, document and keep track of their repair history in spreadsheets.
• Responsible for tracking and maintaining all state/federal quarterly and/or annual reports, permits, certificates, etc.
• Assist with review and implementing of tracking and inventory system to create efficiencies in all processes.
• Support management with various projects as needed, scheduling and other administrative duties as assigned.

Qualifications and Skills

• High school diploma or equivalent required
• Two plus years administrative experience, with knowledge of construction/aggregate heavy equipment a plus
• Computer skills a requirement along with Microsoft office products, including Excel, Word and Outlook
• Ability to manage time and prioritize work
• Excellent attention to detail
• Strong communication skills (written and verbal), problem solver and independent thinker.
• Flexible, detail oriented and multi-tasking skills
• Exceptional computer skills required along with Microsoft Office products, including Excel and Word, and knowledge of Sage Timberline
• Possesses purchasing knowledge/negotiation skills
• Exceptional organizational skills and the ability to apply those skills to administrative systems that make life easier for the people you are supporting

Haynes is an Equal Opportunity Employer. We offer medical/dental and vision insurance, 401K with match and PTO. If you are an enthusiastic, dependable and out of the box thinker, you belong with us!